Summary
This position serves as Regional Quality of Life Programs (QOL) Support Office Manager for Commander, Navy Region Southeast (CNRSE), Jacksonville, FL. The purpose of this position is to ensure financial management and fund integrity for the CNRSE NAF programs. QOL programs include Morale, Welfare and Recreation, Child & Youth Programs, Flying Clubs, General Mess/Food Service Programs and NAF/APF support to Family Readiness and Housing programs across 16 installations within Southeast Region.
This job is open to
Clarification from the agency
Please see the "Who May Apply" section under the Qualifications section.
Duties
MAJOR DUTIES AND RESPONSIBILITIES
Accounting:
- Incumbent is responsible for the leadership, direction, management, productivity, and cost effectiveness of Navy NAF QOL Programs by applying accounting principles, theories, concepts and practice in new ways to solve problems where no clear precedents exist for non-appropriated funds.
- Develops or extends theories and practices for application to new problems, operations or situations.
- Responsible for a best practice - efficient performance focused organization.
- Supplies accounting and financial statements, reports and other information of a factual nature to QOL Regional Program Director, Program Managers and Installation Directors and others as requested.
- Provide accounting services to multiple operations of substantial size with a wide range of and frequent variations in requirements - the cumulative NAF fund volume of transactions are in the range of $250M annually.
- Participates in decision making sessions with the Region Program Director and Installation Program Directors who have decision making authority for their organizations and actively makes recommendations, supplying factual data, effectively contributing to the decision-making process.
- Interprets accounting reports, statements and data.
- Establishes and maintains liaison with Installation Directors and respective Analysts to ascertain their needs for accounting data.
- Advises and gives guidance of possible ways of using accounting data for management purposes.
- Responsible for non-appropriated cost accounting records. Performs technical reviews of financial information about expenses, inventories, cost of sales, maintenance costs, distribution of cost, etc.
- Computes, estimates, and predicts effect of proposed changes in operating programs on accounting operations and services on operation costs, income, expenditures, etc.
- Direct management and oversight control of Regional accounts payables, accounts receivables, NAF contracting, NAF Purchase Card Program and is responsible for the monthly and annual reconciliation of all NAF accounts and balance sheet entries.
Budget:
- Responsible for the overall development of non-appropriated budget formulation for installations and the rolled NAD single fund within the region.
- Advises Installation Program Directors on the status and availability of NAF funds in all budget accounts as necessary.
- Determines the propriety and cost effectiveness of funding NAF requests.
- Edits NAF statements justifying and supporting funding requests. Assists regional installations with NAF budget preparation for fiscal years.
Internal Controls:
- Maintains internal management controls/fiscal oversight of funds and fixed asset accounts and summary, methods and procedures to verify accuracy of financial statements.
- Assists with the preparation of audit report responses, explaining program deficiencies and disclosing problem areas of significant complexity.
- Provides technical advice and assistance to Program Managers and Budget Analysts in fiscal oversight areas of broad scope and mission impact.
- Works hand in hand with the CNRSE NAF Internal Control Officer to develop POA&Ms for corrective actions to fiscal oversight findings.
- Responsible for overseeing NAF payroll program that encompasses there thousand plus employees.
- Ensures proper reviews of NAF payroll documents are completed to ensure timely and adequate preparation of payroll.
- Responsible for interfacing of payroll data from Kronos Timekeeping System to Automated Data Processing (ADP) system.
Supervisory:
- Responsible for providing direction and supervision of subordinate staff of the QOLSO which include 40 employees on average.
- Aids employee develop and adheres to individual development plans focused on improving skills required to perform current functions.
- Provides EEO program support and takes all positive actions needed to carry out EEO policies and procedures and communicates support fo such policies to subordinates.
- Responsible for selections, assignments, training, promotions, details, discipline, awards, and evaluation and coaching of subordinates.
- Works with various teams to ensure regional QOLSO and at times installation business offices are operating most efficiently and effectively.
- Actively promotes internal and external customer service.
General:
- Performs general office functions including but not limited to filing, answering email, answering phones, copying, faxing, scanning, handling mail/FedEx, sorting mail, requesting supplies, etc.
Performs other duties assigned.
Requirements
Conditions of Employment
- Must meet Federal Employment suitability requirements and successful completion of background investigation. Background investigations are conducted using fingerprint identification and completion of background inquiry forms.
- Must successfully pass the E-verify employment verification check. Any discrepancies must be resolved as a condition of employment.
- You must go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9.
- May be required to pass pre-employment examinations.
- Must provide proof of U.S. Citizenship or U.S. National.
- A valid State driver's license is required to operate motor vehicles.
- Must have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
- Selective Service Registration is required for males born after 12/31/1959.
- Must be willing to accept official travel orders.
- Financial Disclosure required.
Qualifications
In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities, to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities, as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience. All non-government positions identified on your resume must include complete address and to and from dates. Government positions must include pay plan, series, grade, to and from dates and address of the agency/organization.
Minimum of five years specialized experience directly related to the duties described below. Qualifying experience must have been equivalent to the next lower level in the normal line of progression.
Specialized experience must demonstrate the following:
- Five years experience in accounting/budgeting.
- Two or more years of experience providing full range of management/supervisory duties; including directing and assigning work, conducting performance reviews, addressing disciplinary and/or performance issues, participating in staffing decisions, ensure staff are properly trained, etc.
- Two or more years of experience in analyzing, identifying and resolving technical issues, problems or shortfalls of financial operations.
- Extensive professional knowledge of accounting, financial and audit management theories, principles, concepts, practices, methods, and techniques related to non-appropriated funds.
- Extensive knowledge of NAF internal control procedures, practices and methods in order to evaluate effectiveness of accounting systems and programs.
- Broad knowledge of automated data processing.
- Knowledge of the chart of accounts and general/subsidiary ledger accounts structure utilized by NAF which includes but is not limited to Recreation and Mess Central Accounting System (RAMCAS), Simple Applications Programs (SAP), and Accounting & Information Management System (AIMS) is highly desirable.
- Ability to develop, apply and adjust complex financial plans and policies to attain objectives.
- Knowledge of Navy policies, installation and QOL departments, and practices in order to independently and effective manage functional areas.
- Knowledge of appropriation laws and financial rules and regulations.
- Ability to make recommendations based on trend analysis, oversee and implement various data processing systems, understand generally accepted accounting principles and controls is required.
- Skills in devising solutions, gathering, assembling and consolidating data as well as analyzing facts and drawing conclusions.
- Must demonstrate the ability to apply high level of sound and independent judgement; ability to make concise oral and written presentations.
- Ability to supervise subordinates staff and maintain effective working relationships with staff and all levels of key management officials.
- Knowledge of EEO policies and procedures.
You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
As part of the application process, you must complete and submit an occupational questionnaire and your RESUME MUST SUPPORT AND VALIDATE YOUR ANSWERS or you may be removed from consideration.
ONLY THE MOST HIGHLY QUALIFIED CANDIDATES WILL BE REFERRED. IF MANAGEMENT DOES NOT WISH TO SELECT A HIGHLY QUALIFIED CANDIDATE, THEY MAY REQUEST A REFERRAL LIST INCLUDING WELL OR QUALIFIED APPLICANTS.
Please follow all instructions carefully. Errors or omissions may affect your rating and/or appointment eligibility.
PLEASE READ THIS VACANCY ANNOUNCEMENT IN ITS ENTIRETY TO ENSURE ALL REQUIREMENTS ARE ADDRESSED IN YOUR APPLICATION PACKAGE.
RELOCATION AUTHORIZED
- NO Payment of Permanent Change of Station (PCS) is authorized, based on a determination that a PCS move is not in the Government interest
KEY REQUIREMENTS/CONDITIONS OF EMPLOYMENT
- You must be a US Citizen.
- Males must be registered or exempt from Selective Service. https://www.sss.gov/register/
- Selectee must be determined suitable for federal employment.
- Selectee may be required to successfully complete a probationary period.
- Selectee is required to participate in the direct deposit pay program.
- Social Security Card is required.
- Satisfactorily complete an employment verification (E-VERIFY) check.
- A favorable background is a requirement of this position. Failure to obtain and maintain a favorable background may result in the withdrawal of the position offer or removal.
NOTE: Applicants have the ability to perform an E-Verify Self Check to confirm employment eligibility at http://www.uscis.gov/mye-verify/self-check. Although a Self-Check is not mandatory, it can be a useful tool for applicants to find out if there is a problem with their employment eligibility records and resolve any issues before taking a job.
Education
Bachelor's degree in Accounting, Business Management, or related field, or equivalent experience.
AND
A minimum of five years experience in accounting/budgeting.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your experience is subject to evaluation and verification against the information in your resume. The numeric rating you receive is a self-assessment only and is based on your responses to the questionnaire. Do not overstate or understate your level of experience and capability. If a determination is made that you rated yourself higher than is supported by your resume, or if your resume lacks sufficient information, you will be rated accordingly or may be considered ineligible.
All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skill, and ability, related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of knowledge, skills, and abilities will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.
Required Documents
The following documents may or may not be required. Required documents will show a red asterisk during documentation upload.
-Resume
-Include name and contact information for at least three (3) professional references in your resume
-Proof of education (transcripts/copy of degree/high school diploma), if applicable to position requirements.
-Proof of certification, if applicable to position requirements.
-If you are a current federal employee, submit your most recent Personnel Action Report (PAR) or SF-50.
-If you are a current federal employee, submit your last three evaluations.
APPLICANTS CLAIMING HIRING PREFERENCE: Please ensure your status is indicated in your USAJOBS account and ALL required documents to claim preference are submitted at the time of resume submission.
WHAT ARE PREFERENCES? Preferences are advantages in the candidate selection process. Individuals can claim the following preferences:
1. Reemployment Priority List (RPL): Qualifying separated employees shall have priority placement in the NAF activity from which they were separated as a result of a Business Based Action (BBA), when the position has substantially the same duties as the position from which they were separated and it is not a higher grade or employment category, provided the position is not being filled by an internal candidate.
To claim this preference, you MUST:
-Submit a copy of your BBA Separation Notification indicating eligibility for RPL.
2. Military Spouse Preference (MSP): Qualifying spouses eligible for MSP are spouses of an active duty military member of the U.S. Armed Forces, including members of the National Guard or Reserves on active duty. The marriage must have occurred before the military member received official permanent change of station (PCS) orders to the installation listed above. MSP is applicable only when applying for NAF positions at the NF-03 and below and equivalent craft and trade (CT) positions.
To claim this preference, you MUST:
-Submit sponsor's PCS orders to installation you are applying for; AND
-If you are not indicated as a spouse on the PCS orders, you MUST submit proof of marriage prior to PCS.
3. Veteran's Preference/Gold Star Veteran's Preference: Qualifying military veterans, and spouses/parents of deceased veterans shall be given employment preference over non-preference applicants if they are equally qualified. Preference applicable for positions open to external candidates.
To claim Veteran's preference, you MUST:
-Submit a copy of your DD-214 (member 4 copy); AND
-Submit completed SF15 from the Veterans Administration (VA); AND
-Submit any other supporting documentation (disability, official statements, proof of service, etc)
To claim Gold Star Veteran's preference, you MUST:
-Submit completed SF-15 from the Veterans Administration (VA); AND
-Submit a legible copy of DD-1300; AND
-Submit any other supporting documentation (official statements, document of service, court decree, etc).
***Qualifying applicants with preferences are considered in the order listed above. Then all other qualifying applicants are considered.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
To begin the process, click on the Apply Online button to create an account or log in to your existing USA JOBS account. Do not email application packets the point of contact listed
Application process is submitted through your USA JOBS account. Resumes/ Applications received other than by USA JOBS will be destroyed and will not be considered.
It is the applicant's responsibility to verify all the information in their resume and documents; HR will not modify documents submitted by an applicant. All qualifications must be met by the closing date of this announcement and clearly documented in the resume.
Qualifications must be clearly verifiable in your resume. Government positions must include pay plan, series, grade, to and from dates, and government agency/department.
Where a first cut-off date is indicated, a selection may be made from the resumes/applications received as of the specified first cut-off date. Completed applications (resume, supporting documentation, etc.) must be received by 11:59pm Eastern Time on the cut-off/closing date. If more than one resume is received, only the last resume received will be reviewed.
Please see the "REQUIRED DOCUMENTS" section and review the applicant checklist link to determine if there are other documents you are required to submit. You must submit all required documentation or you will not be considered for the position. Failure to submit all the required documentation may result in not be considered for the position.
The complete application package must be submitted by 11:59 PM (EST) on 09/27/2024 to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12546882
It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.
Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant
To verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status
Next steps
All applicants will be notified regarding their status by email. Applicants will either be contacted by email for an interview or sent an email of non-selection 3-6 weeks after the announcement closing date. Please notify us if your contact information changes after the closing date of the announcement. Also, note that communication is performed via email if you do not read your email, provide an inaccurate email address and/ or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position.
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