Duties
Serves as the Supervisory Contract Specialist for the Procurement Branch, specializing in construction, with oversight authority of Non-appropriated fund (NAF) procurement actions at the NAF Business and Support Services Division (MR) and supports NAF procurement at Marine Corps Community Services (MCCS).
Interprets and applies Department of Defense (DoD), Department of Navy, and USMC NAF procurement rules and regulations. Serves as subject matter expert and a senior advisor on MR procurement policy and provides guidance to customers, colleagues, and staff. Uses federal procurement laws, command contracting regulations, instructions and Comptroller General decisions as reference to complete work. Exercises experience judgment, initiative and resourcefulness to identify aspects of regulations and laws for application, to design new provisions or innovative financial arrangements to develop justifications that include modifications that may deviate from usual practice.
Plans, organizes work, and manages procurement actions and resources to ensure maximum productivity and economies. Monitors participation in system-wide contracts and determines applicability of other NAF or APF contracts for MR and MCCS use. Frequently communicates with senior staff, technical and legal experts, other DoD personnel, and installation personnel on procurement matters.
Performs a wide range of contract functions such as procurement planning, solicitation development, proposal evaluation, price analysis, contract negotiation, administration, and termination. Responsible predominantly for construction and A&E services, may assist with information technology, financial support services, and revenue-generating operations. Requirements typically involve construction and Architect/Engineer (AE) contracts up to $5 million. Plans, develops and establishes contractual strategy for the assigned procurements. Reviews purchase requests and statements of work to evaluate requirements definition, certification of funds availability, and type of procurement action to be exercised. May issue requests for information, quotations, and proposals. Obtains legal, technical, and other necessary reviews and approvals to complete procurement actions.
Composes clear, concise, and effective original correspondence and memoranda. May serve as lead negotiator in developing pre-negotiation strategies, conducting negotiations for acquisitions and in directing post-award negotiations involving contract changes or modifications. Administers assigned contracts to include requests for corrective actions, termination notices, and resolution of disputes. Prepares findings and determination memoranda documenting basis for non-competitive procurement, contract award, modification, and termination decisions. Maintains contract files pertaining to all phases of procurement from solicitation through contract award, post award administration, and final retirement of files. If appointed as contracting officer, solicits, awards, and administers complex, high-dollar contracts.
May conduct assistance visits at Marine Corps field activities. Meets with MCCS senior staff to inform on purpose of visits, subsequent findings, provide documented findings and to follow up with command inquiries and responses. Evaluates overall program effectiveness, administration, technological use, and allocation of resources to ensure effective and efficient procurements that meet the needs of the organization. Conducts procedural inspections and reviews for compliance with Marine Corps policies and regulations. Reports discrepancies or noncompliance. Makes recommendations on corrective actions and conducts follow up inspections.
Guides and supervises staff on work tasks, procurement policy, and MR mission. Coordinates subordinate staff to ensure a cohesive work product and provides performance input to the Branch Head. Trains new employees and serves as the primary trainer on branch functions. Reviews staff reports and taskers, supervises through coaching, counseling, and mentoring, and manages leave approvals and personnel actions. Monitors for alcohol and substance abuse and takes appropriate action.
Leads workforce utilization to maximize capabilities, achieve workload goals, and foster teamwork and development. Continuously evaluates staffing plans to ensure a manageable workload for professional contract specialists.
Resolves contractual discrepancies between staff, activities, and contractors. Adjusts work operations to meet emergency procurement needs while maintaining quality and quantity. May participate in task forces and work groups to review and implement new operational methods. Effectively engages with diverse individuals and groups.
Complies with DoD Joint Ethics Regulation including annual ethics training and submission of confidential financial disclosure form. Meets ongoing professional education and procurement training requirements.