Special Assistant

Clarification from the agency

Open to Status eligible applicants.

This position serves as a Special Assistant in the Department of Veterans Affairs (VA), National Cemetery Administration (NCA), Office of the Chief of Administration (CoA), located in Washington, DC. The incumbent contributes to a wide variety of assignments, including those of a sensitive and confidential nature. The incumbent completes evaluative studies, provides confidential advice, technical counsel, and assistance on various issues that impact the NCA. Works with other staff (Special Assistants, Staff Assistants, Administrative Officers, and Program Analysts) to provide exceptional service to NCA executive leadership for VA and NCA. This position works under the general supervision of the Deputy Chief of Administration (DCoA).

As Special Assistant, the incumbent performs special projects on behalf of the Under Secretary of Memorial Affairs (USMA), Principal Deputy Under Secretary for Memorial Affairs (PDUSMA), Chief of Staff (CoS), Chief of Administration (CoA), involving topics related to VA and NCA's mission. Conducts research, analyzes issues, gathers facts, and considers a broad spectrum of factors when drawing conclusions and making recommendations, including public, congressional, and public policy stances.

Coordinates closely with the DCoA to facilitate appropriate attendance by the USMA and PDUSMA at NCA public events. Accompanies the USMA and PDUSMA on official travel and captures action items for future follow-up. Works with key officials to ensure that all aspects of USMA travel meet the USMA's expectations. Coordinates with NCA PDUSMA, CoS, CoA, and within NCA to provide the USMA with specific topics, issues, concerns, and mission-specific data required for preparation before engaging with internal and external stakeholders. Develops briefing presentations and other associated materials as requested.

Assists the CoS and CoA in preparation and support of special conferences, meetings, briefings, and discussions to include public engagements. Coordinates visits from agency officials involving key staff members and synchronizes staff efforts. Travels to District offices and/or cemeteries to attend meetings and/or conferences. Provides quality control for the USMA, PDUSMA, CoS, and CoA travel schedule, prepares itineraries, travel folders, logistical support, and prepares vouchers. Offers key advice and consultation on USMA, PDUSMA, CoS, and CoA briefing presentations and associated aspects of engagements. Develops, implements, coordinates, and monitors functions essential to the management and control of activities required to support and ensure the accurate portrayal of NCA's vision, mission, long-term goals, and programs to the public. Coordinates closely with the CoS, CoA, and Speech Writer, frequently attending meetings, briefings, and other significant forums. Assignments are based on close coordination and input from subject matter experts, often gathering information from a variety of sources and choosing appropriate information based on the audience, strategic messages, and themes.


Performs other duties as assigned.

Work schedule: Required to work Monday through Friday, 8:00 am to 4:30 pm.

Compressed/Flexible Schedule: Not available
Telework: Ad hoc
Remote/Virtual: This is not a virtual or remote position.

Position Description Title/PD#: Special Assistant/PD1699107
The full performance level of this position is GS - 14.

Relocation Expenses: May be authorized
The Department of Veterans Affairs offers Permanent Change of Station (PCS) relocation services. Permanent Change of Station is the relocation of a household due to government convenience in connection with a transfer between duty stations or facilities. For more information go to http://vaww.fscdirect.fsc.va.gov/pcs.aspRelo.
Relocation/Recruitment Incentives: Not authorized
Financial Disclosure Report: Not required

If interested in applying for this position you ay preview the online application:
https://apply.usastaffing.gov/ViewQuestionnaire/13099884

Conditions of employment

• Subject to a background/security investigation.
• Designated and/or random drug testing may be required.
• Selective Service Registration is required for males born after 12/31/1959.
• You may be required to serve a probationary period.
• You must be a U.S. citizen to apply for this job.
• Selected applicants will be required to complete an online onboarding process.

Qualifications

To qualify for this position, applicants must meet all specialized experience and time in grade requirements within 45 days of the closing date of this announcement, 11/02/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 45 days of the closing date of this announcement. For a GS-14 position you must have served 52 weeks at the GS-13. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If your most recent non-award SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one year time-in-grade, as required by the announcement. In this instance, you must provide an additional non-award SF-50 that clearly demonstrates one year time-in-grade.

Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience, as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-13 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: conducting complex research and analytical studies on sensitive organizational issues; advising senior executives on policy, operational, and administrative matters; developing briefing materials, presentations, reports, and executive correspondence; coordinating high-level meetings, events, and official travel for executive leadership; analyzing and resolving complex program issues while considering organizational, public, and policy impacts; representing leadership in meetings with internal and external stakeholders; coordinating cross-functional projects involving multiple organizations; reviewing and evaluating directives, regulations, and policy documents for executive approval; monitoring implementation of strategic initiatives; and establishing collaborative relationships with senior officials, other government agencies, congressional staff, and external stakeholders to support organizational objectives.

You will be rated on the following Competencies for this position:

• Attention to Detail
• Customer Service
• Decision Making
• Flexibility
• Influencing/Negotiating
• Integrity/Honesty
• Interpersonal Skills
• Learning
• Reasoning
• Self-Management
• Stress Tolerance
• Teamwork

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primarily sedentary. Some light physical effort may be required.

Selected applicants will be required to complete an online onboarding process.

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

To apply for this position, you must provide a complete Application Package which includes:

• Resume

Please note that resumes must be provided in English to be considered. If your resume includes photographs, inappropriate material, inappropriate content, or personal information such as age, gender, religion, social security number, etc., you will not be considered for this vacancy.

Please limit your resume to 2 pages with the font size no smaller than 10 points.

The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.

• Cover Letter
• DD-214/ Statement of Service
• Disability Letter (Schedule A)
• Disability Letter (VA)
• References
• Other (2)
• Performance Appraisal
• Proof of Marriage Status
• Resume
• Separation Notice (RIF)
• SF-15
• SF-50/ Notification of Personnel Action
• Transcript

SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility):

• You must submit a copy of your most recent SF-50(s) that verify your eligibility for consideration as a current or former federal applicant; and
• Your SF-50 must verify your highest competitive grade, time-in-grade, your current promotion potential or full performance level and proof of permanent appointment if applying based on an interchange agreement. DO NOT submit an award SF-50 or pay adjustment SF-50 as these often do not verify grade or eligibility.
• For consideration for a promotion, Box 4 of the SF-50 must show a date that is at least 52 weeks prior to the job announcement closing. Recommend submitting your last promotion SF-50 or within-grade increase SF-50.

Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled Veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit www.fedshirevets.gov/job-seekers/veterans/veterans-preference/#content.

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