Clarification from the agency

All U.S. Citizens.

• Performs a variety of confidential and special assignments, which may require considerable research and contact work.
• Maintains electronic calendar and contact database; prepares daily briefing books; schedules appointments, meetings, and conferences for the Chief Executive Officer (CEO) and CEO staff.
• Responds to or initiates executive communications, drafts documentation for signature and agency reporting; prepares reports to monitor scheduling and OCEO communications.
• Participates in planning executive travel, including itinerary development, administrative and logistical items (visas, hotel booking, etc.), scheduling briefings, assembling briefing materials, and interagency and intergovernmental coordination. Supports the CEO and OCEO staff on official travel, foreign and domestic; provides OCEO Timekeeper functions.
• Handles potential issues as appropriate and ensures that only items that warrant the CEO's and/or senior staff time and involvement are escalated to them for action.
• Receives phone calls and visitors and refers them to an appropriate individual. Serves as the office liaison for groups associated with the organization.
• Composes letters and reports, reviews correspondence for accuracy and completeness, prepares public presentation outlines, and develops standard or form letters and replies to inquiries.
• Maintains working knowledge of the executive secretariat database and assists in creating, tasking, monitoring, clearing, and recording OCEO communications, scheduling, and records management. Serves as back-up executive secretariat in their absence.
• Serves as buffer between the supervisor and organization staff by providing accurate and timely advice on procedures, reports, requirements, and other matters necessary to implement OCEO's policies, directives, and instructions.
• Performs related duties as assigned.

Conditions of employment

• Must be able to obtain and maintain a federal security clearance
• Relocation expenses will not be paid
• More than 1 job may be filled if additional vacancies occur within 120 days
• Some domestic and international travel may be required

Qualifications

To qualify for pay band 4C you must meet the following:

Qualifying experience for Pay Band 4C includes one year of specialized experience (comparable to the Pay Band 5 or GS-9 or equivalent non-federal experience), which is directly related to the work of this position, and which has equipped the applicant with the knowledge, skills, and abilities to successfully perform the duties of the position. For this position, examples of specialized experience are: performing confidential and special assignments for the senior executives; preparing briefings, background materials and related items for meetings, conferences, or other events/opportunities; planning executive travel, including itinerary development, administrative and logistical items (visas, hotel booking, etc.), scheduling briefing materials, and interagency and intergovernmental coordination; maintaining electronic calendar and contact databases; preparing daily briefing books; scheduling appointments, meetings, and conferences for the senior staff; using automated systems and databases (i.e. Microsoft Office products, SharePoint, case management system) to schedule meetings, create presentations and maintain case files; and responding to, initiating and editing executive communications, reports and documents for the senior staff approval. Note: This experience MUST be well documented within your resume or application..

OR

Applicant may qualify based on having a Ph.D. or equivalent doctoral degree. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work.

OR

Applicant may qualify based on having 3 full years of progressively higher level graduate education leading to such a degree. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work.

OR

Applicant may qualify based on having a LL.M., if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work.


PART-TIME OR UNPAID EXPERIENCE: Credit may be given for appropriate unpaid and or part-time work. To receive credit you must clearly identify the duties and responsibilities in each position held and the total number of hours worked per week.

A new hire's direct and overall experience are critical factors in determining a salary offer. It is important that your resume fully reflects all of your directly-related work experience. Salary offers include three key factors:

• The selectee's directly related experience at the same level as the position.
• The selectee's overall experience in a particular area.
• The salaries of employees in similar positions and with similar levels of experience.

MCC also takes the selectee's skill set into account. Applicants should note that salary offers seldom fall near the upper end of the salary range listed in the vacancy announcement. Salary may be set from the minimum to the midpoint of the salary range of the pay band. In some instances, based on a selectee's extensive experience directly related to the position, salary may be set at or above the mid-point up to the maximum salary for that pay band. See information on MCC base pay ranges and salary structure (https://www.mcc.gov/careers/compensation/).

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

A review of your application and supporting documents will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for the position and to ensure that you have been placed in the appropriate quality category. The HR Office and/or Subject Matter Expert (SME) will evaluate each applicant who meets the basic qualifications on the competencies/knowledge, skills and abilities related to the position such as:

• Minimum Qualifications
• Technical Competence
• Written Communication

You will be evaluated based on Category Rating procedures. Based on the information you provided in your application package, you will be placed in one of three quality categories - Best Qualified, Well Qualified, or Qualified. Those applicants who are determined to be best qualified will be referred to the hiring manager for further consideration and may be called for an interview.

If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and/or experience your category can and will be adjusted to more reflect your abilities, and you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.

Applicants must include their own documented examples of the required experience in their resume. Applicants who copy the duties section of this announcement into their resume as their current experience will be disqualified.

Application of veteran's Preference: Category rating and selection procedures place those with veteran's preference above non-preference eligible within each category. Veterans who meet the eligibility and qualification requirements and who have compensable service-connected disability of at least 10 percent are listed in highest quality category, except when the position being filled is scientific or professional at the GS-09 grade level or higher. http://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#GS-PROF-OCCUPATIONS

The following documents must be received by the closing date of this announcement:

• Resume - Applicants are encouraged to utilize resumes created using information contained in the USAJOBS-formatted Resume Builder (https://www.usajobs.gov/Help/faq/application/documents/resume/what-to-include/).
• Your resume should not exceed two pages in length and meet all requirements listed in the job announcement (https://help.usajobs.gov/faq/application/documents/resume/page-limit). see the USAJOBS resume builder
• Unofficial college transcripts - if the position has an education requirement or if you are using education to qualify "Unofficial" transcripts are acceptable. If selected for the position, prior to your appointment, an official transcript will be required.
• If you are displaced Federal employee, you may be entitled to receive special priority consideration under the Interagency Career Transition Assistance Program (ICTAP) or Career Transition Assistance Program (CTAP). View information about ICTAP eligibility on OPM's Career Transition Resources website. See http://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/#transitionTo be considered eligible under ICTAP or CTAP, you must be placed in the "well-qualified" category for this position, as described above.
• If you are eligible for CTAP/ICTAP, you may apply for a vacancy at or below the grade level you are being (or have been) separated from that does not have greater promotion potential than your last position. You can apply for jobs at higher grades or with greater promotion potential, but you will not receive selection priority for those jobs. You must provide proof of eligibility for the higher grade (SF-50).
• If you are eligible for CTAPICTAP, you must provide a copy of your latest performance appraisal including your official rating.
• Veterans Preference documentation (DD-214 - member 4 copy or other copies that indicate character of discharge or equivalent, SF-15 and VA Letter as appropriate) to validate your claim. For more information regarding eligibility requirements, see: https://www.fedshirevets.gov
• If you are eligible for Special Appointment eligibility (e.g., 30% compensable veteran, individuals with disabilities, former Peace Corps or other noncompetitive eligibility candidates.) requires submission of supporting documentation. For more information visit: http://www.opm.gov/employ/students/fedhire.asp#authorities, http://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/
• CTAP/ICTAP candidates must provide one of the following documents with their application: A copy of your RIF separation notice or notice of position abolishment; notice of proposed removal for declining a directed reassignment or change in duty location; official notice stating you are eligible for discontinued service retirement; agency certification that it cannot place you after your recovery from a compensable work-related injury or illness; official military notice stating you are eligible for a special disability retirement for Military Reserve or National Guard technicians; or notice from OPM stating your disability retirement annuity has been or will be terminated.
• If you are a current or former political appointee (Schedule A, Schedule C, Non-career SES or presidential appointee employee), you must submit a copy of a your SF-50, along with a statement that provides the following information regarding your most recent appointment (position title, type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee, agency, beginning and ending dates of appointment, etc.).

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