Duties
The Staff Assistant/Event Services Manager is the principal support services specialist for the Marshal's Office. The incumbent has principal responsibility for event management, contract management and a variety of other support activities and programs. Serves as a point of contact and liaison between and among Justices, coordinating staff, Court Officers, Justices' groups, caterers and others when planning events. The Staff Assistant/Event Services Manager works with outside vendors and contractors.
Specific responsibilities include researching, designing, planning, coordinating, and evaluating all events and programs through the Marshal's Office. The Court conducts approximately 900 events sponsored by the Justices and Court Officers each year. Event types include: admission ceremony breakfasts, briefings and meetings, luncheons, receptions, dinners, and ceremonial programs such as investitures, funerals, memorials, and portrait unveilings. Incumbent must be present for all events that occur in the Court, including, approximately 50 after-hour events. Due to the diversity and complexity of the Court's Event Program, the incumbent is constantly faced with changing workloads, short deadlines, and unanticipated requirements. Duties require discretion and behind the-scenes competence. Incumbent must be an expert in protocol as it relates to everything from treatment of dignitaries to proper table settings and proper service.
The incumbent acts as a Contracting Officer's Representative (COR) to ensure that the performance of any service contractor complies with the terms and conditions of relevant contracts. The COR is the primary interface between the Contractor and the Contracting Officer (CO). Specific responsibilities include ensuring that all required items, documentation, data and/or reports are submitted as required by the contract. Conveying written tasks or instructions to the contractor, through the CO, and informing the CO of unforeseen conditions or any contemplated changes to the contract.
The incumbent participates fully as a member of the Marshal's Office support staff in managing the day-to-day operation of the Court. Among other duties, receives visitors, to include VIP guests for Justices and Officers of the Court; general office administration and performs the full range of duties of the Deputy Marshal (Administrative Support) in her absence.
Requirements
Conditions of Employment
- Meet Experience Requirements (see Qualifications)
- Employment is subject to successful completion of a security background check.
- If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See: www.sss.gov
Qualifications
At least five years of experience in event management and support services procedures required. The incumbent is required to have: (1) a working knowledge of the Supreme Court and its general functions, as well as the Federal Judiciary and the Federal Government; (2) skill in gathering data and applying sound analyses for the audit and review functions outlined in the job responsibilities; (3) superior communications skills, both oral and written; (4) sound judgment, tact, a very courteous demeanor and the ability to interact effectively with everyone, from Justices and Members of Congress to arguing counsel, distinguished guests, members of the Bar and the general public; and (5) initiative and the ability to work independently within a team environment.
Education
High School diploma plus higher education in a business or related field required. College degree desirable.
How to Apply
You must upload the cover letter and resume. These two documents are required and must be received by the closing date, 10/23/2024, in order to be considered. Please submit only these documents unless you have prior federal and/or military experience. In that case your most recent SF-50, Statement of Service, and/or DD-214 will also be required.
- To begin, click Apply Online to create a USAJobs account or log in to your existing account. Follow the prompts to select your USAJobs resume and/or other supporting documents and complete the occupational questionnaire.
- Click the Submit My Answers button to submit your application package.
- It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
- To verify your application is complete, log into your USAJobs account, https://www.usajobs.gov, select the Application Status link and then select the More Information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
- To return to an incomplete application, log into your USAJobs account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJobs account or your application will be incomplete.
Next steps
Upon submission, you will receive an e-mail acknowledging receipt of your application. Please be advised that your application will not be considered complete unless all of the required documents have been received. All applicants will be notified once a selection has been made.