Student Trainee (Administration and Analysis)

Clarification from the agency

This Post Secondary Student announcement is open to students who are currently enrolled or accepted for enrollment pursuing a baccalaureate or graduate degree on at least a half-time basis.

The student trainee will work with higher graded technical and professional staff in support of office programs and activities to gain practical work experience that augments training in an academic course of study. Assignments are designed to provide orientation, training, and familiarization with the work processes of OSHA.

• Uses personal computers with office applications to perform operations or prepare documents and uses on-line resources to obtain information from the Internet.
• Drafts, proofreads, and edits documents, spreadsheets, and PowerPoint presentations.
• Performs basic evaluation, computations, calculations, and statistical analyses on management data.
• Attends meetings and takes notes, records minutes, and tracks milestones, and deadlines.
• Tracks and monitors incoming digital correspondence and telephone inquiries.
• Monitors supplies for the Agency employees (takes basic supply inventory, receives requests, places orders, distributes supplies, and maintains records).
• Supports stakeholder engagement event planning (e.g. conducts preliminary research for selection of event location; is responsible for logistical arrangements; obtaining interagency clearances, etc.)

Conditions of employment

• Must be at least 16 years old and a U.S. Citizen.
• Candidate required to obtain the necessary security/investigation level.
• The entire duration of the Post-Secondary Student appointment constitutes a trial period.
• Must maintain enrollment as a student pursuing a baccalaureate or graduate degree on at least a half-time basis.
• Upon completion of requirements for graduation and successful completion of the PSS program requirements, you may be eligible for non-competitive conversion, at the agency's discretion, to a career or career-conditional appointment.
• There is no promotion potential while in the Post Secondary Student Trainee program. If converted to a career/career-conditional appointment, the full performance level is GS-12.

Qualifications

To qualify for Student Trainee (Administration and Analysis) at the GS-05 grade level, applicants must possess the following experience and/or education:

Specialized Experience: One year of specialized experience equivalent to at least the GS-04 grade level, in the Federal Service. Examples of specialized experience:

• Providing administrative support to others, such as: proofreading correspondence for format and grammar, tracking action items, reviewing forms for completeness, and responding to telephone inquiries.
• Using Microsoft Outlook to compose and send emails, create, and manage appointments for self and others.
• Using Microsoft PowerPoint to create and edit presentations, creating slides by adding bullets and text, placing graphics, inserting charts, reordering slides, etc.
• Using Microsoft Excel to create spreadsheets and possess the ability to imbed basic mathematical formulas and functions in order to calculate, sort, manipulate and reformat data.
• Conducting research over the internet to obtain information.

-OR-

Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university.

-OR-

Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages.

Post Secondary Students are TERM appointments NTE 4 years in the competitive service. Upon successful completion of all program requirements and at the agency's discretion, the student may be eligible for non-competitive conversion to a career/career-conditional appointment. See Additional Information section for more details.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated for this job based on how well you meet the qualifications above.

All applicants meeting eligibility and minimum qualification requirements will be referred to the selecting official. Category rating, traditional rating and ranking of applications, and veteran's preference do NOT apply.

You may preview application questions for this vacancy here: https://apply.usastaffing.gov/ViewQuestionnaire/13021862

Clickhere for Evaluation details.

USA Hire

You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):

• Attention to Detail
• Flexibility
• Interpersonal Skills
• Learning
• Problem Solving
• Self-Management
• Technology Application

The USA Hire Assessments includes a cut score based on the minimum level of required proficiency in these critical general competencies. You must meet or exceed the cut score to be considered. You will not be considered for the position if you score below the cut score or fail to complete the assessment.

The information you provide may be verified by a review of your paid, unpaid, and volunteer, as it demonstrates the competencies or skills required for the position to be filled. Your evaluation may include an interview, reference checks, or other assessment conducted by HR specialists, subject matter experts, or panel members and may include other assessment tools (ex. interview, structured interview, written test, work sample, etc.).

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.

The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date.

The following documents are required from ALL applicants (PLEASE READ CAREFULLY):

• Resumes: Required and must provide a resume either by creating one in USAJOBS or uploading one from your computer and USAJOBS profile. To receive full consideration for relevant and specialized experience, please list the month, year, and number of work hours worked for the experience listed on your resume. We also suggest that you preview the vacancy questions and confirm that your resume supports your question responses.
• Proof of Enrollment and/or Acceptance: Academic transcript or other official documentation from the educational institution proving your status as a student who is currently enrolled or accepted for enrollment on at least a half-time basis at a qualifying educational institution. If your school's transcripts, letter of acceptance, or other documentation does not provide all the necessary information, you should include additional official academic documentation that meets the requirements.
• Proof of Qualifications: Academic transcripts are sufficient to demonstrate that you meet the minimum qualification requirements for this position, as described in this announcement, where you are seeking to qualify, at least in part, on the basis of your education. Unofficial Transcripts must state the student's name, name of the school, current GPA/academic standing, past and current coursework with credits for each course, enrollment status, degree program, and proof of enrollment for the current semester. See Qualifications and Evaluations. If you are a graduate-level student, you should also submit your undergrad transcripts with your application.
• Unofficial Transcript(s) (in English) - If you are using education as a basis for qualifying for this position, you must submit all applicable academic transcripts demonstrating that you meet the qualifying educational requirements (ex. BA/BS, MA, JD, Ph.D., etc.). If specific coursework is required to qualify, you must supply an unofficial transcript from each academic institution in which the required courses were taken in order to receive credit. You may upload your unofficial transcript(s) as one document with a maximum size limit of 5 MB.

NOTE: The OFFICIAL Transcript(s) MUST BE RECEIVED, if you are selected, and prior to receiving the firm offer with a start date.

Cover Letters are not mandatory and will not be used to verify experience but may be submitted.

Reference the Education Section for College Transcript and Evaluation of Foreign Education.

Do not upload password-protected documents.

Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship, and the E-Verify system will be used to confirm the employment eligibility of all new hires.

As a condition of employment for accepting this position, you may be required to serve a 1-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

- your performance and conduct;
- the needs and interests of the agency;
- whether your continued employment would advance organizational goals of the agency or the Government; and
- whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your trial period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

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