Clarification from the agency

Current Smithsonian Institution Internal Employees/Agency Employees Only may apply including current Smithsonian Institution employees with Federal career/career-conditional status or eligibility. More than one selection may be made from this announcement.

The Supervisory Budget Analyst contributes to establishing Facilites Management (FM) financial policy, plans, advises and provides financial and general management and technical support to the Associate Director and assists in establishing, developing, analyzing and improving Smithsonian-wide FM budgets, programs and services.

In this position, you will:

•     Be responsible for the development, presentation, coordination and execution of federal and trust operating budgets for SI facilities management programs and activities.
• Oversee development and implementation of spending plans to meet FM requirements and make adjustments including restructuring budget allocations or work plans to reflect changing priorities, varying costs, and changes in the availability of funds.
•  Provide expert guidance in resolution of issues affecting obligation, expenditure and control of financial resources in facilities programs. 
•  Provide financial management guidance and assistance on behalf of major programs of high visibility, significant national interest, special interest to the Regents or Congress or those of high dollar volume.
• Perform full range of supervisory responsibilities for designated staff.
• Exercise full oversight responsibility for the development of projects or studies of policies of a complex and difficult nature in which desired improvements are intended.

Conditions of employment

• Requires career/career-conditional status or eligibility.
• Males born after 12/31/59 must be registered with Selective Service.

Conditions of Employment

Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date. See the 'Required Documents' section for additional information.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website.

Qualifications

Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-13 level in the Federal Service.  For this position specialized experience is defined as formulating budget plans and policies; recommending changes to budgets; developing reports on budget plans through automated systems such as Enterprise Resource Planning (ERP); overseeing budget execution to adhere to policies and guidelines; providing direction on budget execution operations including the related aspects of annual budget requirements, annual obligations and operating costs, special projects, and other budget information; and reviewing future budget plans to determine potential problem areas. 

Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position. Do not copy language directly from the vacancy announcement, as you will be deemed ineligible for consideration. Instead, provide detailed, descriptive information about your actual experience.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Time-in-Grade Requirements: Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying).

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:

1. Skill in reviewing, controlling, monitoring, and projecting an organization’s budget/financial status in various accounts.
2. Skill in leading a team which includes assigning/reviewing work, counseling subordinates, appraising performance, and resolving complaints
3. Ability to conceive, analyze, and recommend new program initiatives and strategies.
4. Ability to communicate effectively with senior level staff both during the gathering of research and presentation of findings.
5. Knowledge of the laws and regulations governing budget formulation and presentation including the OMB and Congressional processes.
6. Ability to provide financial analysis of facility management programs.
   

Important Note:

Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.

Your application package should include the following documents:

• Resume - Your resume can be uploaded and attached to your application or created using the USA Jobs on-line resume builder. Ensure your resume contains the job title (including the occupational series and grade if it is Federal), job-related qualifications, starting and ending dates (month and year), and hours worked per week, for each employment period. It is your responsibility to ensure all information is submitted. Failure to include this information may result in disqualification for the position.

  For assistance with creating a resume, please click USAJOBS Help Center - How do I write a resume for a federal job?

• Current and former employees MUST submit a copy of their Standard Form (SF)-50, “Notice of Personnel Action,” that indicates proof of status and time-in-grade eligibility. The SF-50 must include your position title, series, grade, step, salary, type of service (competitive or excepted in block 34), and tenure (1 or 2 in block 24). Please provide a SF-50 that shows the length of time you have been in your current/highest grade level.  Examples of appropriate SF50s include: Appointments, Reassignments, Within-grade/range increases or Promotion actions.  NOTE: Pay adjustments and award SF-50s do not include the length of time in your current position, therefore, they are NOT acceptable SF-50’s on their own. You may need to provide more than one SF-50. Failure to provide the appropriate SF-50(s) may prevent you from receiving consideration for this position.

• Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment.
• Proof of U.S. accreditation for foreign study, if applicable.

Next steps