Supervisory Contract Specialist Job

Vacancy No. 5P-2025-0005 Department Public Buildings Service
Salary $103,409.00 to $150,075.00 Grade 13 to 13
Perm/Temp Permanent FT/PT Full-time
Open Date 10/24/2024 Close Date 11/6/2024
Job Link Apply Online Who may apply Public
Locations:
Chicago, ILSpringfield, ILIndianapolis, INDetroit, MI


Summary

As a Supervisory Contract Specialist, you will serve as the supervisor for a team of Contract Specialists in the Great Lakes Region, Public Buildings Service, Acquisition Management Division (AMD) within a designated Branch.

Location of position: Public Building Service, Acquisition Management Division

We may be filling one vacancy, but additional vacancies may be filled as needed.

This job is open to

Clarification from the agency

Your application will be considered if you are a: • GSA employee (must be employed in GSA, Public Building Service) • GSA surplus or displaced employees in the local commuting area who qualify for the Career Transition Assistance Program (CTAP) You must be serving on a career or career-conditional appointment, or under a noncompetitive Special Appointing Authority which provides for conversion to a permanent position in the Competitive Service.

Duties

The Acquisition Management Division provides acquisition policy guidance, oversight, and support to PBS organizations for services and construction acquisitions and some supplies.

This position has job functions that must be executed within specific geographic locations. The official duty station is a federal facility, leased space, or an alternative worksite (typically the employee’s home) within the specified geographic area. Positions include routine telework that are geographically specific to: Chicago, IL; Cleveland, OH; Cincinnati, OH; Columbus, OH; Indianapolis, IN; Springfield, IL; Detroit, MI; Grand Rapids, MI; Minneapolis, MN; St. Paul, MN; Milwaukee, WI.  You may be eligible to request to telework one or more days a pay period depending upon the terms of the agency’s telework policy.

Duties include but are not limited to:

  • Provides supervision and direction to a group of subordinate contract specialist and is responsible for the timeliness, technical excellence, and conformance to requirements of GSA policy, regulations, and standards for all projects assigned.
  • Responsible for overseeing and coordinating the successful operation of professional and technical staff engaged in all phases of pre-award, award, contract administration, and termination phases of procurements to meet the service, construction, supply and equipment needs of client activities.
  • Resolves problems and controversies presented by subordinates.
  • Closely works with Acquisition Management Division (AMD) Procurement Analysts, Supervisory Contract Specialists to ensure sound communications and information exchange between subordinate staff members.
  • Coordinates program operations with other GSA and outside organizations involved in the PBS service delivery process. Meets with heads of other units, both within and outside of the branch and/or division, as needed, to resolve problems, negotiate changes, establish standard procedures or assure compliance with regulations as required.
  • Assists the supervisor in formulating long-range organization plans within and beyond contracting requirements or needs. Provides input and recommendations concerning projected operations, significant trends, recurring problems and similar management concerns. Provides input on team operations for periodic management, program, workload and financial reports. May participate in providing input for the Division's annual operation plans and budget requests.
  • As a senior Contract Officer on the team, possesses a permanent unlimited warrant and performs the most complex and/or high profile procurements impacting the team. In this capacity, oftentimes plays a key strategic or consultative role with high level customers, agency officials and other technical staff on highly sensitive and/or emotionally, politically or economically charged projects.
  • As needed, performs the full range of pre-award and post-award procurement functions, planning and conducting the contracting process from the description of requirements through contract delivery. In this regard, responsibilities may include performing any or all of the following duties for contracts that are personally executed or administered: developing an acquisition plan; reviewing and clarifying requirements; determining the method of procurement and developing a procurement plan; soliciting, evaluating, negotiating and awarding contracts to furnish products or services to Government agencies; performing cost and price analysis for assigned procurements; conducting briefing and conferences with interested parties at various stages of the procurement; administering contracts and assuring compliance with the terms of the contracts and terminating contracts by analyzing, negotiating and settling claims and proposals.

Requirements

Conditions of Employment

  • US Citizenship or National (Residents of American Samoa and Swains Island)
  • Meet all eligibility criteria within 30 days of the closing date
  • Meet time-in-grade within 30 days of the closing date, if applicable
  • Register with the Selective Service if you are a male born after 12/31/1959

If selected, you must meet the following conditions:

  • Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non­Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service.
  • Undergo and pass a background investigation (Tier 2 investigation level).
  • Serve a one year supervisory or managerial probationary period, if required

Qualifications

For each job on your resume, provide:

  • the exact dates you held  each job (from month/year to month/year)
  • number of hours per week you worked (if part time).    

If you have volunteered your service through a National Service program (e.g., Peace Corps, Americorps), we encourage you to apply and include this experience on your resume.

For a brief video on creating a Federal resume, click here. 

The GS-13 salary range starts at $103,409 per year.  

To qualify, you must have at least one year of specialized experience equivalent to the GS-12 level or higher in the Federal service. Specialized experience is experience utilizing contracting regulations, policies, and procedures to:

? Perform the full range of pre-award and post-award activities on various contract types such as fixed price, fixed price economic price adjustment, various cost type contracts, requirements contracts, performance-based acquisitions, or multiple award schedules.

? Defend pre-award and/or post-award protests, contract claims or contract disputes.

? Analyze difficult contracting issues to identify alternative courses of action.

? Provide input and recommendations regarding recurring problems, management concerns and team operations.

? Work as part of an effective, integrated project team as well as work collaboratively with junior contract specialists and coworkers. Examples should detail evidence of professional potential, business acumen, strong oral/written communication, and relationship building in order to procure a variety of complex or specialized products and/or services.

Examples should detail evidence of professional potential, business acumen, strong oral/written communication, and relationship building in order to procure a variety of complex or specialized products and/or services.

This position has a positive education requirement: Applicants must submit a copy of their college or university transcript(s) and certificates by the closing date of announcements to verify qualifications. If selected, an official transcript will be required prior to appointment.  

You must meet the requirements in 1, 2, or 3 below:

1. All of a, b, and c below:

(a) Completion of Training/Certification: FAC-C (Professional)  or DoD Contracting Professional Certification. 
(b) At least 4years of experience in contracting or related positions including 1 year of specialized experience at or equivalent to work at the level described below; and
(c) Completion of a 4-year course of study leading to a bachelor's degree that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

2. Exception: If you were in a GS-1102 position on January 1, 2000, you will be exempt from meeting the educational requirements for the grade level of that position.  However, to be promoted you will have to meet Option 1 or 3.  

3. Waiver: GSA's senior procurement executive has the discretion to waive any or all of the requirements in 1 above. Note: Candidates that are missing either the 24 hours of business credit and/or the mandatory training certification, but are determined to be otherwise eligible, can be placed on a waiver certification by the HR staffing specialist.

Education

Note: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit:  https://sites.ed.gov/international/recognition-of-foreign-qualifications/   

Additional information

Bargaining Unit Status:

- This position is ineligible for the bargaining unit
If you apply to this position and are selected, we will not ask about your criminal history before you receive a conditional job offer. If you believe you were asked about your criminal history improperly, contact the agency or visit GSA's webpage.

Relocation-related expenses are not approved and will be your responsibility.

Additional vacancies may be filled through this announcement in this or other GSA organizations within the same commuting area as needed; through other means; or not at all.

GSA is committed to diversity, equity, inclusion and accessibility that goes beyond our compliance with EEO regulations including: 
  • Valuing and embracing diversity, promoting equity, inclusion and accessibility, and expecting cultural competence; and
  • Fostering a work environment where all employees, customers and stakeholders feel respected and valued.
Our commitment is: 
  • Reflected in our policies, procedures and work environment;
  • Recognized by our employees, customers and stakeholders; and
  • Drives our efforts to recruit, attract, retain and engage the diverse workforce needed to achieve our mission.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

You will have access to many benefits including:

  • Health insurance (choose from a wide range of plans)
  • Life insurance coverage with several options
  • Sick leave and vacation time, including 11 paid holidays per year
  • Thrift Savings Plan (similar to a 401(k) plan)
  • Flexible work schedules
  • Transit and child care subsidies
  • Flexible spending accounts
  • Long-term care insurance
  • Training and development

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be scored on the questions you answer during the application process, which will measure your possession of the following competencies or knowledge, skills, and abilities.  Your responses to these questions must be supported by your resume or your score may be lowered.  

  • Ability to supervise a group of professional and technical staff engaged in all phases of the procurement process to meet the needs of the agency and client customers.
  • Ability to plan, direct, analyze and coordinate all the contractual action assignments within the team assigned.
  • Ability to interpret contracting laws, regulations, principles and policies to generate new procurement concepts.
  • Knowledge of contract negotiation techniques to negotiate complex contracts and modifications.
  • Interpersonal skills to manage controversial and/or sensitive situations.
  • Knowledge of diverse contracting methods and requirements in order to handle complex and cutting edge procurements, implement innovative out of the box approaches to addressing requirements, and foresee and address risk.
  • Ability to communicate effectively orally and in writing.
  • Knowledge of contracting policies, practices and procedures.
  • Skill in developing a variety of complex contracting documents, including planning documents, solicitations, modifications, protests, terminations, etc.
  • Knowledge of federal and agency procurement laws, regulations, and directives.

Additional hurdle assessments, such as narrative responses or other assessments, may be administered to applicants who meet the requirements of the first hurdle, e.g., the minimum qualification requirements. If additional assessments are used, you will be provided with further instructions.

Consideration will be given to performance appraisals and incentive awards in merit promotion selection decisions in accordance with 5 CFR 335.103(b)(3). You should list any relevant performance appraisals and incentive awards in your resume so that information will be taken into consideration during the selection process.  If selected, you may be required to provide supporting documentation.

If you are eligible under GSA’s Career Transition Assistance Plan (CTAP), you must receive a score of 85 or higher to receive priority.


You may preview questions for this vacancy.

Required Documents

ALL required documents must be submitted before the closing date. Review the following list to determine what you need to submit.

Your resume showing applicant's name, email address, work schedule, hours worked per week, dates of employment and duties performed.

If you are CTAP eligible - submit a, b, and c: (a) proof of eligibility including agency notice; (b) SF-50, and (c) most recent performance appraisal.

Current or Former Political Appointees: Submit SF-50.

College transcripts: If you are using some or all of your college education to meet qualification requirements for this position, you must submit a photocopy of your college transcript(s). Transcripts MUST show: name of the institution, student's name, course work/degree(s) completed/conferred and dates. If selected, an official transcript will be required prior to appointment.

For education completed outside the United States, also submit a valid foreign credential evaluation that substantiates possession of the required education.

Submit proof of contracting certification:  FAC-C (Professional)  or DoD Contracting Professional Certification.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

Submit a complete online application including any required documents prior to 11:59 pm Eastern Time on the closing date of the announcement. You can modify or complete your application any time before the deadline. Simply return to USAJOBS, select the vacancy, and update your application.  For more detailed instructions on how to apply, click here: Apply for a GSA Job.

If you are having issues applying to this announcement, you should switch to a different browser, network or device. Note: Your firewall may block your transfer from USAJOBS to your GSA application.

To begin, click the Apply Online button on the vacancy announcement.

  • Sign in or register on USAJobs and select a resume and documents to include in your application.
  • Once you have clicked Apply for this position now, you will be taken to the GSA site to complete the application process.
  • Click the Apply To This Vacancy and complete all steps in the application process until the Confirmation indicates your application is complete.  If you click Return to USAJobs or get timed out prior to receiving confirmation, your application will not be submitted and cannot be considered for this job.
  • Note:  Review the REQUIRED DOCUMENTS section of this announcement to determine which apply to you and must be submitted online. You may choose one or more of the following options to submit your document(s): Upload (from your computer) or USAJOBS (click the "USAJOBS" link to complete the transfer process). 

Need Assistance? 

  • Questions or issues completing an application and/or submitting documentation - contact mgshelp@monster.com or 1-866-656-6831 Monday-Friday 7AM - 7PM EST, except for Federal holidays
  • Specific questions on the position - contact the HR representative (Monday-Friday during normal business hours) listed on the announcement, prior to the application deadline

You must receive HR approval before deviating from these instructions.

Be sure to APPLY EARLY as most assessments must be completed fully and submitted before the announcement closing.

Agency contact information

Aisha Moody
Phone
618-975-3747
Fax
000-000-0000
Email
aisha.moody@gsa.gov
Address
GSA, Public Buildings Service
General Services Administration (GSA)
Office of Human Resources Management (OHRM)
1800 F Street NW
Washington, District of Columbia 20405
United States
Learn more about this agency

Next steps

After the closing date/deadline:

  1. ELIGIBILITY/QUALIFICATIONS: Your application will be reviewed for all requirements.
  2. REFERRAL TO MANAGEMENT: If you meet all the requirements, you may be referred to management for review and a possible interview.  
  3. SELECTION/TENTATIVE JOB OFFER: If you are selected, you will receive a tentative offer and start the suitability and/or security background investigation process.
  4. FINAL JOB OFFER: Once our security office determines you can come on board, you will be given a final offer, which is typically 40 days after the announcement closes.
  5. FINAL COMMUNICATION:  Once the position is filled, we will notify you of your status. You may also check your application status by logging into USAJOBS and clicking “Track this Application” on the Applicant Dashboard.

Thank you for your interest in working for U.S. General Services Administration! 


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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