Clarification from the agency

This announcement is open to current federal employees and special hiring authorities under merit procedures. More than one selection may be made from this vacancy announcement.

The Office of Procurement and Contracts (APC), Office of the Administrator (A) at the National Gallery of Art has the responsibility to negotiate, award, and administer the Gallery's contracts.  Requirements range from simple supplies to complex, multi-million dollar construction projects.  This position is APC's technical authority and operational manager and acts as the Chief in their absence.  The incumbent is responsible for supervising APC staff as well as planning, directing, coordinating and overseeing acquisition activities. 

Duties for this position include

• Oversee and manage subordinate staff members, all acquisition services provided by the Department, including pre-award and post-award phases of acquisitions of various types, including services, supplies, architect and engineering services, and construction. 
• Directs the operation of the Department, including day-to-day acquisition support services.  Determines program priorities.  Formulates Department goals, objectives, and long range plans.  Develops and implements Department policies and procedures. 
• Develops and prepares budget goals, short and long-range budget plans for all Department opearations, and justifications for budget requests.  Works closely with the APC chief in budget decision-making for the Department, 
• Supervises and manages subordinate staff in the Department by providing direction, leadership, counseling, and guidance.  Assigns and monitors staff workload.  Oversees staff training.  Initiates and/or reccommends personnel actions such as recruitment, promotion, award, disciplinary action, performance apprasials, and reassignment of subordinate staff.  Ensures Department staff comply with applicable regulations, policies, and procedures. 
• Provides advice and assistance to the Department Chief in a wide range of management issues including organizational planning and staff development.  Compiles and drafts reports for the Department's Chief's review and signature.  Serves as a liasion with other Gallery divisions/departments and external representatives of government agencies and private industry.                        

Conditions of employment

• You must be a United States Citizen.
• This employer participates in the e-Verify program.
• Males born after 12-31-59 must be registered for Selective Service
• See "Other Information" section regarding Selective Service requirements.
• Suitable for Federal employment, determined by a background investigation
• May be required to successfully complete a probationary period
• May be required to complete supervisory probationary period.

Qualification requirements must be met by the closing date of the announcement. For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website. It is your responsibility to ensure that you submit appropriate documentation prior to the closing date. Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant experience as it relates to this job announcement. Be clear and specific when describing your work history since human resources cannot make assumptions regarding your experience.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week.

Qualifications

• Experience leading a staff in the procurement of a wide variety of goods and services, including architecture and engineering and/or construction services;
• Experience analyzing and developing acquisition policies, procedures, and guidance;
• Experience within an acquisition organization for: quality control of work product; resource management,(staffing patterns and organizational alignments); supervising and/or mentoring a staff of employees; training of acquisition professionals; and assignment or oversight of employee workload; AND
• Experience in drafting/editing reports and presentations for senior management review, serving as a liaison to external government agencies; and providing advice and assistance to a senior leader on office management and organizational planning. 

Basic Requirements:

Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/1100/contracting-series-1102/

Candidates who do not meet the qualification requirements may be considered for a waiver in accordance with the standard. The Hiring official will review your qualifications and rate you against other applicants. If the hiring official considers you the best candidate for a position, the official would seek a waiver to allow your selection. 

OPM Qualifications Standard:Questions and Answers Concerning Revised 1102 Qualification Standard

Individual Occupational Requirements: Contracting Series, 1102

Associated Group standard:  Group Coverage Qualification Standard for Administrative and Management Positions

Merit promotion applicants must meet the time-in-grade requirement as defined in 5 CFR 300, Subpart F. One year at the GS-14 level is required to meet the time-in-grade requirements for the GS-15 level. 

You must meet all qualification and eligibility requirements by the closing date of this announcement.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: Applicants who are referred to the hiring office for selection consideration may be required to submit writing and/or work samples as part of the interview/selection process. If the hiring office decides to request a writing and/or work sample as part of its selection process, the vacancy contact will reach out to you by email to: (1) inform you of this requirement; and (2) provide further instructions.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses to the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics): 

• Awarding and Administering Contracts 
• Acquisition policy development and application 
• Oral and written communication 
• Leadership 
• Problem Solving 
• Resilence 

A Subject Matter Expert (SME) will conduct a quality review of your application and supporting documentation to determine if your qualifications meet the criteria for referral to the selecting official. 

All qualified non-competitive applicants and all qualified Merit applicants will be referred to the hiring manager for consideration.

Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration.

The National Gallery of Art uses an application tracking system to evaluate the responses you provide in the applicant assessment questionnaire to determine if you meet the minimum qualification requirements of this position. Then, the HR Office and/or Subject Matter Expert (SME) will conduct a quality review of your application and supporting documentation to determine if your qualifications meet the criteria for referral to the selecting official.

• Your resume should include relevant work experience, applicable education and your contact information. For current or previous federal employees, include the pay plan, series and grade.
• Your SF-50 shows a federal position you've held, grade level and duty location. Your SF-50 can support position changes, conversions or separation for employment eligibility.

To apply for this position, you must provide a complete Application Package which includes:

1. Your Resume (no more than 2 pages)showing the applicant's name, email address, work schedule, hours worked per week, dates of employment, and duties performed to include pay plan, series, and grade level for relevant federal experience. Your resume must show complete information for each job entry to support minimum qualifications.
2. SF-50 Your most recent Promotion, Within Grade Increase (WRI/WGI), or Appointment/Conversion SF-50 - Notification of Personnel Action showing you are/were in the competitive service and the highest grade or promotion potential held.

• Do not include the following types of information in your resume:
  • Classified or government sensitive information
  • Social Security Number (SSN)
  • Photos of yourself
  • Personal information, such as age, gender, religious affiliation, etc.
  • Encrypted and digitally signed documents

2. Other supporting documents:
   • Cover Letter, optional
   • Most recent Performance Appraisal, optional
   • Veterans Employment Opportunity Act, Veterans Recruitment Appointment, and 30% Disabled Veteran Eligible: DD-214, SF-15 Form and VA letter, or certification of expected discharge or release from active duty under honorable conditions within 120 days.
   • Schedule A, Persons with Disabilities Appointment Eligibles: Schedule A letter from a physician, local, state, or federal rehabilitation office citing your eligibility under 5 CFR 213.3102 (u).
   • Certain Military Spouses Eligible under E.O. 13832: Permanent Change of Station (PCS) orders; OR verification of the member's 100% disability (VA Letter); and/or verification of the member's death while on active duty (DD-1300 and Death Certificate) AND verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage).
   • Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment. Proof of U.S. accreditation for foreign study, if applicable.

Failure to submit any of the above-mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.

Next steps