Duties
Specific duties include:
- Assists the Executive Director and Associate Deputy Director of OMS with the management and technical expertise in providing executive reviews and analysis, facilitating actions between internal and external customers and stakeholders to ensure the Privacy Act Automation Program is compliant and in alignment with federal regulations, guidelines, standard operating procedures, and advising senior level management on key and significant issues that may impact the timely outcome through the use of cost, time and scope of the project.
- Responsible for leading and overseeing complex projects for compliance and timely completion with all applicable VBA Central Office policies and procedures covering Freedom of Information (FOIA), Privacy Act, access of veterans and their families, employees, contractors, Computer Matching and Privacy Protection Act, Federal Information Security Modernization Act (FISMA) 2014, VA, and OMB guidance and other areas of administrative information.
- Oversees the Contracting Officer's Representative (COR) for major acquisition activities related to Privacy Act Automation. Directs and ensures collaboration with VBA senior management and legal counsel to establish and maintain an organization wide FOIA/Privacy Program. Ensures the performance of initial and periodic privacy risk assessments and related ongoing compliance monitoring activities in coordination with VA FOIA services, VA Privacy Services, Privacy and Records Assessment Division (PRAD), OIG, and all other VBA components.
- Advises management and colleagues on the most difficult problems, conducts special studies, and proposes options and alternatives representing the organization. Provides policy recommendations. Promotes identification of potential improvement opportunities and advised management of these opportunities. Assists management officials (site directors, deputy directors, vendors, customers, stakeholders, Subject Matter Experts (SME's) and others in defining project scope, priority, and project staffing, with an emphasis on projects that cut across organizational/activity lines and deal with complex issues. Optimizes scarce resources, meets customer requirements, reduces rework, improves operational capacity, and increases quality.
- Develops strategies and plans for the adoption and replication of best practices and ideas. Provides leadership and technical support in project lifecycle management. Provides expert advice and assistance to OMS Executive Leadership and top senior level management officials, legal counsel, Office of Inspector General (OIG). Provides management of other related organizations and support activities involve in ensuring the effective training of personnel.
- Provides oversight of Privacy Act Automation Program management, contractual support, budget for General Operating Expenses (GOE) purchases, expert point of contact in responding to Congress, the public, the media, other agencies, and employees and officials of the Department who are seeking information about interpretation, policy process and procedure and/or technical assistance concerning access and privacy laws administered by the VA.
- Provides world class customer experience and ensures all customer's issues and requests are properly addressed and forwarded to the appropriate contact for resolution. Cognizant in providing quality customer service through effective verbal and non-verbal communications and ensuring issues that arise have been properly notified and completed.
- Set priorities, plans and assigns work, keeps employees informed of new policies, interviews candidates for vacant positions and make hiring recommendations, makes recommendation for promoting non-supervisory staff when appropriate, makes decisions on problems presented by subordinates, evaluates performance, resolves grievances, refers group grievances, and unresolved complaints to higher level officials, initiates minor disciplinary actions such as warnings or admonishments, recommends action in more serious cases, and prepares and monitors progress on employee individual development plans.
Work Schedule: Full time, Monday through Friday
Compressed/Flexible: Not Available
Telework: Not Available.
Virtual: This is not a virtual position.
Position Description/PD#: Supervisory Government Information Specialist; GS-0306-15 PD# 422480
Relocation/Recruitment Incentives: Not Authorized.
Financial Disclosure Report: Not Required.
Requirements
Conditions of employment
As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:
- your performance and conduct;
- the needs and interests of the agency;
- whether your continued employment would advance organizational goals of the agency or the Government; and
- whether your continued employment would advance the efficiency of the Federal service.
Upon completion of your probationary, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- You must be a U.S. Citizen to apply for this job
- Selective Service Registration is required for males born after 12/31/1959
- You may be required to serve a probationary period
- Subject to background/security investigation
- Selectees are required to service a one-year supervisory probationary period if not previously completed in a Federal position.
- Selected applicants will be required to complete an online onboarding process
Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements
I-9 Acceptable Documents.
Qualifications
To qualify for this position, applicants must meet all requirements by the closing date of this announcement:08/07/2026.
TIME-IN-GRADE REQUIREMENT: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements.
- For a GS-15 position you must have served 52 weeks at the GS-14 level.
The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.
MINIMUM QUALIFICATION REQUIREMENT: You may qualify based on your experience as described below:
GS-15 Grade Level:
- Specialized Experience: 1 year equivalent to at least next lower grade level
- Comprehensive knowledge of FOIA/Privacy Act for full privacy automation management and ability to lead privacy act automation activities as expert for point of contact for automation concerns.
- Expert knowledge of policies and contingency operations to conceptualize, develop and/or modify program policies, procedures, and methods to effectuate decision-making processes concerning FOIA and Privacy Act requirements.
- Experience and exceptional ability in supervision and leadership to coordinate and integrate several very important and complex program segments or programs of professional, scientific, technical, managerial, or administrative work comparable to the GS-14 or higher level.
- Experience managing program evaluations, development of reports on program status and management of data systems for the program, and the provision of information and advice to field activities.
- Experience in planning and managing multi-year financial budgets and reporting requirements.
Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Full vs. Part-Time Employment: Full-time employment is considered to be at least 35 hours per week. Part-time experience will be credited on a pro-rated basis; when including part-time employment in your resume you must specify the average hours worked per week.
Physical Requirements: Position is sedentary.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at
http://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Education
This job does not have an education qualification requirement.
Additional information
Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer (TJO). Please visit the Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP), va.gov/EMPLOYEE/docs/The-Fair-Chance-to-Compete-Act.pdf for more information.
The Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement.
It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.
This job opportunity announcement may be used to fill additional vacancies.
For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.
If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position.
You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):
- Accountability
- Customer Service
- Decisiveness
- Flexibility
- Interpersonal Skills
- Problem Solving
- Resilience
- Conflict Management - Manages and resolves conflicts, grievances, confrontations, or disagreements in a constructive manner to minimize negative personal impact.
- Influencing/Negotiating - Persuades others to accept recommendations, cooperate, or change their behavior or opinion. Resolves points of difference by finding mutually acceptable solutions through compromise and agreement.
- Manages Resources - Selects, acquires, stores, and distributes resources such as materials, equipment, or money.
- Partnering - Develops networks and builds alliances. Collaborates across boundaries to build strategic relationships and achieve common goals.
- Planning and Evaluating - Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.
- Leadership - Inspires, motivates, and guides others toward goal accomplishment; coaches, mentors, and challenges subordinates; adapts leadership styles to a variety of situations; models high standards of honesty, integrity, trust, openness, and respect for the individual by applying these values to daily behaviors.
- Interpersonal Skills - Considers and responds appropriately to the needs, feelings, and capabilities of others; adjusts approaches to suit different people and situations.
- Manages Human Resources - Plans, distributes, and monitors work assignments; evaluates work performance and provides feedback to others on their performance.
- Problem Solving - Identifies and analyzes problems; uses sound reasoning to arrive at conclusions; finds alternative solutions to complex problems; distinguishes between relevant and irrelevant information to make logical judgements.
- Technical Competence - Uses knowledge that is acquired through formal training or extensive on the job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.
- Communication - Oral and written communications are clear/convincing and organized for audience. Listens effectively; clarifies info as needed. Expresses facts and ideas in writing in a succinct and organizational manner.
Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration.
Required Documents
To apply for this position, you must provide a complete Application Package to include the documents detailed below. Resumes may not exceed two pages and must be legible for review of eligibility, minimum qualifications and other position requirements listed in the job announcement. Your resume and supporting documentation will be verified. Failure to submit the documents as specified may result in loss of consideration for this job announcement.
- Resume:
- Contact Information:
- Name and how best to contact you, including email address and phone number
- Relevant Work Experience:
- For each relevant work experience, make sure you include:
- Job Title and Employer (including series and grade for any Federal positions)
- Start and end dates with month/year (e.g., 05/2019 - 08/2022)
- The number of hours you worked per week
- Ensure work experience descriptions are aligned with the job announcement and address all required qualifications. Brief descriptions should demonstrate your ability to perform the tasks at the required level as stated in the job announcement
- Optional Details:
- When relevant, include:
- Current Security Clearance
- Job-related training
- Language skills
- Organizations and affiliations
- Professional publications
- Eligibility for special programs (e.g., military spouses, individuals with disabilities, etc.)
- A copy of your most recent NON-award SF-50. The SF-50 must indicate proof of status and should identify your position title, series, grade, step, salary, tenure and type of service (Competitive or Excepted).
- Your SF-50 reflecting when you entered your highest grade To verify you meet Time-in-Grade requirements, also submit a SF-50 reflecting when you entered your highest grade held (e.g. Promotion, Appointment, etc.).
- An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
- NOTE: Award and General Adjustment SF-50's do not provide sufficient information will not be accepted for the purpose of verifying time in grade. Recommended SF-50's include Within Grade Increases (WGI), Promotions and Appointments.
- 2 Most recent Performance Appraisal (VA Form 0750)
Additional Documents accepted:
- Award SF-50s
- CTAP documentation - RIF notice, SF-50 showing VA employee, and performance appraisal
Please use this checklist to make sure you have included all documents required for your application. You will not be contacted for additional information.