Supervisory Human Resources Specialist (Staffing & Recruitment)

Clarification from the agency

This vacancy announcement is open to current or former federal employees and/or current employees of the federal judiciary (AO or U.S. Courts) nationwide. This position allows for situational and recurring telework, but does not qualify for full-time or remote telework. The duty station is in the Thurgood Marshal Federal Judiciary Building at One Columbus Circle NE in Washington, DC, across the street from Union Station with easy access to Metro (red line), VRE, MARC, and Amtrak.

The Administrative Office of the U.S. Courts (AO), Office of AO Human Resources, is seeking an experienced and highly organized Supervisory Human Resources Specialist (Staffing & Recruitment) to lead a team of staffing, recruitment, and workforce planning staff.

The incumbent provides comprehensive HR advice and assistance to management and employees regarding staffing and recruitment, classification, and position management. The incumbent establishes and maintains professional relationships with managers and serves as a subject matter expert on various HR functional areas. This position reports to the AO HR Officer.

The ideal candidate must possess strong communication skills that will allow them to negotiate human resource issues and present coherent and persuasive ideas and positions to senior-level executives and other key decision makers in resolving complex and controversial human resources issues. The ideal candidate must be team-oriented with strong writing and interpersonal skills.

The duties of this position include, but are not limited to:

1. Supervising the daily operations of the workforce planning and recruitment staff, ensuring compliance with AO policies, and mentoring direct reports to foster a supportive environment that encourages professional growth, collaboration, and a shared commitment to organizational success.
2. Overseeing the strategic allocation of work assignments among direct reports, ensuring equitable distribution, efficiency, and fostering a robust cross-training and succession planning framework.
3. Evaluating team operations and workflows to identify and implement opportunities for process enhancements that support quality assurance, compliance, and continuous improvement.
4. Providing authoritative operational federal human resources advisory services to AO senior leadership across multiple HR functions, including recruitment, staffing, placement, classification, position management, pay setting, and strategic workforce planning to support informed decision-making.
5. Managing end-to-end recruitment and onboarding using USA Staffing.
6. Overseeing the planning and execution of a comprehensive new hire onboarding experience.
7. Partnering with direct reports and management to assess workforce needs, developing meaningful short- and long-term recruitment strategies, and implementing targeted approaches to attract well-qualified candidates that support organizational growth and stability.
8. Working with direct reports to resolve highly complex and sensitive recruitment, staffing, and classification issues, applying laws, regulations, and precedents to determine effective solutions.
9. Overseeing advanced classification and position management work, including agency-wide studies, reorganizations, desk audits, and evaluation of complex positions.

Conditions of employment

CONDITIONS OF EMPLOYMENT

1. All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.
2. Selection for this position is contingent upon completion of OF-306, Declaration of Federal Employment during the pre-employment process and proof of U.S. citizenship for competitive status positions or conversion to a competitive status position with the AO. If non-citizens are considered for hire into a temporary or any other position with non-competitive status or when it is confirmed by the AO Human Resources Office there are no qualified U.S. citizens for a competitive status position (unless prohibited by a law or statue), non-citizens must provide proof of authorization to work in the U.S. and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at USAJOBS Help Center | Employment of non-citizens/. For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to Form I-9, Employment Eligibility Verification.
3. All new AO employees will be required to complete an FBI fingerprint-based national criminal database and records check and pass a public trust suitability check.
4. New employees to the AO will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights/responsibilities, visit https://www.e-verify.gov/.
5. All new AO employees are required to identify a financial institution for direct deposit of pay before appointment.
6. You will be required to serve a trial period if selected for a first-time appointment to the Federal government, transferring from another Federal agency, or serving as a first-time supervisor. Failure to successfully complete the trial period may result in termination of employment.
7. If appointed to a temporary position, management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.

Qualifications

Applicants must have demonstrated experience as listed below. This requirement is according to the AO Classification, Compensation, and Recruitment Systems which include interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.

Specialized Experience: Applicants must have at least one full year (52 weeks) of specialized experience which is in or directly related to the line of work of this position. Specialized experience must demonstrate experience in ALL areas defined below:

• Supervising and directing a team responsible for administering HR programs and the full range of operational federal civilian classification, workforce planning, recruitment, and staffing functions, including developing job analyses, drafting vacancy announcements, conducting qualification analysis, conducting desk audits, and writing position descriptions.
• Assigning and prioritizing work, providing technical guidance and coaching, evaluating performance, developing staff, and ensuring work is completed accurately, timely, and in compliance with applicable laws, regulations, policies, and procedures.
• Serving as advisor, trainer, and consultant to executive leadership; and formulating and implementing human resources policies involving workforce planning, recruitment, staffing and placement, position management, and classification.
• Evaluating operations and workflows to identify and implement process enhancements, ensuring quality assurance and compliance, and driving continuous process improvement.

• Experience with the development, interpretation, and analysis of HR system data extracts, reports, and presentations addressing workforce data, trends, insights, and recommendations.
• Identifying key workforce trends and metrics.
• Presenting analytical findings to senior leadership to support strategic human capital decision-making.
• 3+ years experience leading a team of 5 or more HR professionals.

• Lean Six Sigma Green Belt or higher.
• Advanced certification in one or more human resources or human capital disciplines.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and supporting documentation and compare this information to your responses on the occupational questionnaire to determine if you meet the minimum qualifications for this job. If you meet the minimum qualifications for this job, we will evaluate your application package, to assess the quality, depth, and complexity of your accomplishments, experience, and education as they relate to the requirements listed in this vacancy announcement.

You should be aware that your ratings are subject to evaluation and verification. If a determination is made that you have rated yourself higher than is supported by your resume and/or narrative responses, you will be assigned a rating commensurate to your described experience. Failure to submit the mandatory narrative responses will result in not receiving full consideration and/or rating credit. Deliberate attempts to falsify information may be grounds for not selecting you, withdrawing an offer of employment, or dismissal after being employed.

For this job announcement the following documents and/or information are required:

• Resume - Any written format you choose to describe your job-related qualifications.
• Citizenship - Include country of citizenship on resume.
• Notification of Personnel Action (SF-50) - All applicants outside of the AO must submit a copy of your latest SF-50 to verify current or former Federal employment status.
• Veterans Preference documentation - Certificate of Release or Discharge from Active Duty (DD Form 214), if applicable Application for 10-Point Veteran Preference (SF-15) and an official statement, dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, certifying to the veteran's present receipt of compensation.

Next steps