Summary
***ACCESS TO MEDICAL AND DENTAL CARE IN JAPAN IS EXTREMELY LIMITED. Please see Additional Information section below.***
This position is assigned to the Commander, Fleet Activities (COMFLEACT) Library, which is located in the Recreation Division, Morale, Welfare, and Recreation (MWR) Department of Naval Air Facility Atsugi. The purpose of this position is to provide technical and clerical support for the library operation.
This job is open to
Clarification from the agency
Who May Apply: Applicants Worldwide.
Duties
- Directs overall library operations providing mission, education, and quality of life support to base personnel, their families, and retirees.
- Responsible for the full scope of library functions to include library administration, personnel management, circulation services, reference/research services, technical services, and technological development and support.
- Is responsible for the library facility; i.e., maintenance and improvements, purchase of furniture and equipment, and allocation of space within the facility for various library functions.
- Develops budgets and establishes short- and long-range library plans.
- Monitors funding allocations, meets expenditure targets, and justifies unfunded requirements.
- Performs as a liaison with user groups, establishes partnerships/networks with local, state, and regional organizations.
- Responsible for work force management, recruitment, and staff training.
- Conducts employee performance appraisals and advocates appropriate recognition and feedback for performance and contributions.
- Provides reference and research services using a broad range of current and retrospective resources, as well as a variety of resource formats; i.e., print resources, non print resources, on-line databases, other libraries, or external subject resources.
- Devises appropriate search strategies and handles advanced and complex subject-matter inquiries.
- Develops collection management and ensures compliance.
- Develops a selection plan to match resource requirements and prioritizes requirements against available funds.
- Continuously assesses the collections and properly evaluates them against authoritative bibliographies, subject handbooks, local criteria, and usage statistics.
- Selects all types of print and non-print media to meet the organizational, educational, and personal needs of library customers in a wide variety of subjects and reading levels.
- Performs selective removal and replacement of obsolete and worn materials from the collection, while ensuring that collections contain needed retrospective holdings.
- Review the acquisition of materials from central funds for approval/disapproval.
- Establishes internal procurement and quality processes to ensure appropriate accountability for library acquisitions.
- Responsible for ensuring the most effective acquisition method is used to acquire library materials.
- Works with the procurement office to develop purchase agreements and statements of work for various library requirements.
- Resolves problems with procurement activity, finance and accounting office, or vendors beyond the expertise of the technicians.
- Performs original cataloging, subject analysis, and classification of a wide variety of specialized information in all formats using Dewey Decimal Classification and Library of Congress subject headings.
- Develops and implements name, series, and subject authority control records.
- Evaluates effectiveness of the library's automated services, determines requirements and conducts studies to improve systems operation.
- Writes policy and procedure manuals for automated library operations.
- Manages the library marketing program to include outreach programs, publicity, cross marketing, and special events.
- Oversees special events, activities, and development of displays and exhibits, highlighting themes dealing with a wide range of topics.
- Tracks marketing program costs and evaluates program effectiveness.
- Develops and maintains contact with professional and service organizations to promote specialized programs and exhibits.
- Conducts tours and orientations for VIPs and commanders, prepares how-to instructions for library and resource use, plans and conducts subject specific instruction seminars on library resources and services.
Requirements
Conditions of Employment
- Successful completion of a National Agency Check with Inquiries (NACI/T1) is required.
Qualifications
- Professional knowledge of all aspects of library principles, concepts, methodology, operations, functions, and management to perform the professional and administrative duties of the position.
- Knowledge of the policies, procedures, systems, and interrelationships of the library, the library's databases, data sources, and the customers served.
- Knowledge of marketing and publicity techniques and of the interests and needs of customers and organizations served to promote library use.
- Experience supervising the work of library employees.
- Ability to communicate orally and in writing.
- Knowledge of established procurement rules and regulations and internal organizational acquisition policies.
- Familiarity with publishers' and suppliers' methods of operation.
- Knowledge of on-line database searching and research techniques and capabilities of post-processing to meet user requirements.
Education
- When education is a basic requirement for the position, or when substituting education for experience, applicants MUST submit a copy of high school transcripts, college transcript, or a list of courses, which includes grades earned, completion dates, and quarter, and/or semester hours earned as part of your application package.
- Foreign education must include evidence that it is comparable to education received at accredited educational institutions in the United States.
- Transcripts from foreign colleges must be evaluated for U.S. equivalency in order to be considered. Applicants are responsible to obtain and submit proof of creditability of education as evaluated by a credentialing agency, which is a private U.S. organization. Credential evaluations are not free and applicants are responsible for the cost of the selected service.
- All substitutions of education for experience will be made in accordance with OPM approved qualification standards.
- To receive consideration for a non-related degree or eligibility based on a combination of education AND experience, a college transcript is required.
- All transcripts MUST show student's name and the name of the awarding university or educational institution, degree type, awarded/conferred date, and the field of study.
- *If your degree has not been awarded/conferred, you must provide a copy of your HS Diploma or equivalent along with transcript(s).
- Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education are acceptable to meet positive education requirements or to substitute education for experience.
- For additional information, please go to the Office of Personnel Management (OPM) and the U.S. Department of Education websites at http://www.opm.gov/qualifications and http://www.ed.gov/admins/finaid/accred/index.html
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be screened for the following minimum qualifications:
- 2 full years of progressively higher level graduate education in library science or master's degree (in library science or equivalent) related to the position.
- 1 year experience equivalent to at least GS-7.
Applicants who meet the minimum qualifications will be further evaluated for:
- Knowledge of all aspects of library principals, concepts, methodology, operations, functions and management to perform the professional and administrative duties of the position.
- Knowledge of online data bases searching and research techniques and capabilities of post-processing to meet user requirements.
- Knowledge of marketing and publicity techniques.
- Knowledge of procurement rules and regulations and internal organizational acquisition policies.
- Familiarity with publishers' and suppliers' methods of operation.
- Experience supervising the work of library employees.
Required Documents
The following documents are required at the time of application:
- Resume
- If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
- If claiming Military or Family Member Preference and/or Proof of SOFA Status: provide a copy of PCS orders and Family Entry Approval (Military) or Sponsor's Letter of Employment (Civilian)
- If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.
- If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50
- If required under "Qualifications Required": Proof of Education such as high school diploma/GED, clinical licensure, awarded/conferred academic degree transcript(s) and/or *related coursework transcript(s) relevant to the position
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.
The complete application package must be submitted by 11:59 PM (EST) on 12/31/2024 to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12539028
It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.
Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant
To verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status
DON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.
Next steps
Please ensure that your resume and supporting documents contains all the information requested in the vacancy announcement. If your resume and supporting documents do not provide all the information requested on this form and in the job vacancy announcement, you may lose consideration for the job.
All applicants will be notified regarding their status by email. Applicants will either be contacted for an interview or sent an email of non-selection 3-6 weeks after the announcement cut-off date. Please note that if you provide an inaccurate email address or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position. This announcement may be used to fill additional vacancies within 60 days of issuance of selection certificate.
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