Supervisory Personnel Security Specialist Job in Washington, DC

Vacancy No. 25R-SA-312559-DEU-OHR Department Smithsonian Institution
Salary $142,488.00 to $195,200.00 Grade 14 to 15
Perm/Temp Permanent FT/PT Full-time
Open Date 5/13/2025 Close Date 6/2/2025
Job Link Apply Online Who may apply Public
Locations:
Washington, DC


Summary

The Smithsonian Institution is the world’s largest museum, education, and research complex, with 21 museums, 14 education and research centers, and the National Zoo.  This position is located in the Smithsonian Institution, Office of the Under Secretary for Finance and Administration, Office of Human Resources (OHR), Talent Management.  This position oversees the personnel security program Smithsonian-wide.  Join us in inspiring generations through knowledge and discovery!

This job is open to

Clarification from the agency

This position is open to all U.S. Citizens or U.S. Nationals. Note: Federal employees with permanent status or individuals eligible for special appointing authorities may also apply to Job Announcement #25R-SA-312559-MPA-OHR. More than one selection may be made from this announcement.

Duties

More than one selection may be made from this announcement.

The Supervisory Personnel Security Specialist reports to the Deputy Director, Talent Management, OHR. You will serve as the Branch Manager of the Personnel Security Branch and is responsible for overseeing and managing all aspects of the personnel security program, ensuring compliance with federal and SI-specific security regulations, standards, and policies.

In this position, you will:

  • Exercise the full range of supervisory and personnel management authorities and responsibilities in directing work of subordinate staff, and in the development of long-range goals and objectives.
  • Plan and assign work, delegating authority as appropriate; set and adjust priorities as necessary; develop performance standards and appraise work, giving advice and/or instructions as required.
  • Manage personnel security operations and adjudication procedures, conduct reviews of security administration, and develop strategies to improve operational efficiency.
  • Plan, direct, and coordinate personnel security-related activities across various areas including strategic planning, organizational design, business process improvements, enterprise IT system requirements, contract management, training, budget and forecasting, and enterprise performance metrics.
  • Provide technical expertise in reviewing, modifying, and developing new policies, documenting adjudications, and internal and external messaging to applicants and incumbents.
  • Monitor the federal security environment to benchmark best practices, lead efforts to modernize personnel security administration, and identify necessary resources to improve operations.

Requirements

Conditions of Employment

  • Pass Pre-employment Background Investigation
  • May need to complete a Probationary Period
  • Maintain a Bank Account for Direct Deposit/Electronic Transfer
  • Males born after 12/31/59 must be registered with Selective Service.
  • May be required to serve an 18-month probationary period for supervisors.

Conditions of Employment

Qualification requirements must be met by the closing date of the announcement.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions on OPM website.

Qualifications

Experience: You qualify for GS-14 if you have one year of specialized experience equivalent to at least the GS-13 level in the Federal Service.  For this position, specialized experience is defined as 1) Managing personnel security operations that includes providing leadership and direction to security assistants/specialists; 2) Developing and implementing personnel security policies/procedures; 3) Administering and monitoring background investigation requests; 4) reviewing/adjudicating background investigation reports.

For GS-15-You qualify for this position if you have one year of specialized experience equivalent to at least the GS-14 level in the Federal Service.  For this position, specialized experience is defined as : 1) Managing personnel security operations that includes providing leadership and direction to security assistants/specialists; 2) Developing and implementing personnel security policies/procedures; 3) overseeing the allocation of personnel, financial, and technological resources; 4) creating metrics and reports that monitor work volume and productivity and 5) providing technical expertise in security administration, to include analytical, management, and oversight support for security and suitability process changes


Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week

Education

Education cannot be used as a substitute for experience at this grade level.

Additional information

  • This position is not included in the bargaining unit.

Recruitment Incentive: Recruitment incentive(s) may be authorized for this position.  However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period.

Note: This statement does not imply nor guarantee an incentive will be offered and paid.

Selections may be made for vacancies across the Smithsonian Institution (SI). By applying to this position, you agree to allow your application and other personal information to be shared with one or more SI hiring officials for employment consideration for same/similar positions within the location(s) identified in this announcement.

Benefits

The Smithsonian offers a comprehensive benefits package that includes, in part, vacation and sick leave, holidays, health/life insurance, accident insurance, and excellent retirement program options.


Please see Benefits at https://www.si.edu/OHR/benefits for a complete description.

Flexible Spending Accounts - https://www.fsafeds.com/
Health Insurance - http://www.opm.gov/insure/health/index.asp
Leave - http://www.opm.gov/oca/leave/index.asp
Life Insurance - http://www.opm.gov/insure/life/index.asp
Long Term Care Insurance - http://www.ltcfeds.com
Retirement Program - https://www.opm.gov/retirement-services/

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Applicants for this position may be evaluated in multiple stages. The first stage is an evaluation of your responses to the online multiple-choice questions that assess your experience, education, and/or training for the job related competencies below:

  1. Leadership/Supervision-Ability to exercise supervisory and personnel management responsibility by providing leadership and direction to subordinate personnel

  2. Personnel Security and Safety-Ability to use software, programs, applications and/or systems to produce metrics, reports and presentations that identify/monitor work volume, trends, productivity,
    quality and timeliness.

  3. Technical Competence-Ability to monitor and make technical judgments concerning interpretation and implementation of current, developing and new Federal and SI Personnel Security regulations, directives and policies.

  4. Program Management-Ability to participate in the administration and management of the security clearance process.

Applicants who meet or exceed minimum qualifications will be assigned to one of three category groups based on job-related criteria:

  • Best Category - Meets the minimum qualification requirements and excels in most of the job related competencies above.
  • Better Category - Meets the minimum qualification requirements and satisfies most of the job related competencies above.
  • Good Category - Meets the minimum qualification requirements, but does not satisfy most of the job related competencies above to a substantive degree.

This category rating process does not add veterans' preference points or apply the "rule of three", but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. A selecting official may make selections from the highest quality category (Best Category) provided no preference eligible in that category is passed over to select a non-preference eligible in that category unless the requirements of 5 U.S.C. 3317(b) or 3318(b) are satisfied. Preference eligibles who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-9 grade level or higher. Applicants who have not submitted a resume in the USAjobs system and/or have not answered all of the vacancy questions will not be considered for this position.

Important Note:

Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide sufficient information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.


You may preview questions for this vacancy.

Required Documents

Your application package should include the following documents:

  • Resume - Your resume can be uploaded and attached to your application or created using the USA Jobs on-line resume builder. Ensure your resume contains the job title (including the occupational series and grade if it is Federal), job-related qualifications, starting and ending dates (month and year), hours worked per week, and salary for each employment period. It is your responsibility to ensure all information is submitted. Failure to include this information may result in disqualification for the position.

    For assistance with creating a resume, please click here.
  • Proof of Veteran's Preference - DD214 (Member 4 Copy), if you are a veteran. Additionally, applicants claiming 10-point preference must complete Standard Form (SF) 15, Application for 10-Point Veteran Preference, as well as additional documentation required by the SF-15, such as a VA letter.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

Click on the "Apply Online" button on the upper right side of the page. Please Note:

  • You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).
  • You may submit required documents by uploading them online during the application process.
  • The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
  • If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.

Agency contact information

Ms. Assefaw
Address
SMITHSONIAN
Office of Human Resources
POB 23772, 600 Maryland Avenue, MRC 517
Capital Gallery
Washington, District of Columbia 20013-7012
United States

Next steps

At the end of the application process you will be able to create and save a PDF file that contains your responses to the assessment questions. You may save this file as initial receipt of your application. After the job announcement closes, you will receive an email from the Smithsonian with confirmation of receipt. The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into www.usajobs.gov and selecting the tab "My USAJOBS;" e-mailing vacancy.info@si.edu; or by contacting the Office of Human Resources Representative listed. Additional Information:

  • Tips on applying for Smithsonian jobs are available at https://www.si.edu/OHR/howtoapply.
  • The Smithsonian does not pay relocation expenses but recruitment incentives may be authorized.
  • The Smithsonian Institution is an equal opportunity employer. Additional information can be found on our website at (www.si.edu/oeesd).


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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