Supervisory Probation Administrator (Program Oversight Branch Chief)

Clarification from the agency

This vacancy announcement is open to current employees of the federal judiciary (AO or U.S. Courts) nationwide. This position is not fully remote, but is eligible for telework per AO policy. Non-LEOs are eligible to apply for this position.

The Administrative Office of the U.S. Courts seeks a skilled and self-motivated Supervisory Probation Administrator to join its team to serve as the Program Oversight Branch Chief. The Supervisory Probation Administrator (Program Oversight Branch Chief) position is located within the Department of Program Services, Probation and Pretrial Services Office (PPSO), Program Oversight and Support Division (POSD).

This position reports to the POSD Chief.

As a member of the PPSO leadership team, the Program Oversight Branch Chief is responsible for leadership and oversight of staff working in the Program Oversight Branch. The incumbent of this position will have key influence in developing a future vision for statutorily required national oversight functions and strengthening systemwide oversight and quality assurance protocols to include measuring adherence with evidence-based practices and national policies and procedures.

Duties and responsibilities include, but are not limited to:

1. Providing leadership, vision, and information to branch staff, senior managers in the AO and the courts to enhance the probation and pretrial services system's mission and goals, and improve the Judicial Conference Criminal Law Committee's directive to become an outcome-based system.
2. Establishing and managing both short-and long-term goals for the branch and integrating work within broader office priorities and strategic planning, to include coordination with staff in other areas.
3. Directing, planning and organizing the branch's daily operations, setting priorities, and measuring effectiveness.
4. Managing and resolving operational problems, providing technical and administrative guidance, as well as coaching, mentoring and professional development for PPSO personnel.
5. Performing all facets of staff supervision, including assigning and reviewing the work of subordinates and completing a full range of personnel actions, such as training, performance appraisals, and providing recommendations for within-band increases, promotions, awards, and adverse actions; maintaining oversight of time and attendance and performing other administrative functions.
6. Providing administrative oversight, conducting research, analyzing data, monitoring trends, and providing recommendations for improvement of national oversight activities based on evidence-informed practices, implementation science, and root cause analysis.
7. Providing oversight of PPSO's response to inquiries and correspondence from Congress, the Department of Justice, and the public.
8. Tracking and evaluating branch level program data, including trends on deficiencies and recommendations, systemwide strengths, referrals for and delivery of technical assistance and training, and the timeliness and comprehensiveness of action plans and status reports submitted by districts.
9. Communicating effectively, both orally and in writing, including drafting memos, emails, and presentations to provide regular updates on branch activities or initiatives and demonstrating the ability to communicate and collaborate with Court Unit Executives in a manner that fosters a successful learning environment.
10. Conducting research, analyzing data, and collaborating with internal and external stakeholders to problem-solve and establish solutions, monitor trends, and provide recommendations for improvement of national programs based on evidence-informed practices, implementation science, and root cause analysis.
11. Using technology and software applications to support operational efficiency, organizational workflows, and communication.
12. Identifying advances in community corrections and facilitating their testing for consideration for use in the federal probation and pretrial services system.
13. Coordinating with the courts, advisory groups, and working groups to develop guidance consistent with statutory requirements and evidence-based practices that lead to improved outcomes in presentence investigations, pretrial services, and post-conviction supervision.
14. Providing staff work for the Judicial Conference Committee on Criminal Law and serving as the court contact for probation and pretrial services.
15. Participating in training to advance professional knowledge, skills, and competencies related to assigned duties.

Conditions of employment

CONDITIONS OF EMPLOYMENT

1. All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.
2. Selection for this position is contingent upon completion of OF-306, Declaration of Federal Employment during the pre-employment process and proof of U.S. citizenship for competitive status positions or conversion to a competitive status position with the AO. If non-citizens are considered for hire into a temporary or any other position with non-competitive status or when it is confirmed by the AO Human Resources Office there are no qualified U.S. citizens for a competitive status position (unless prohibited by a law or statue), non-citizens must provide proof of authorization to work in the U.S. and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at USAJOBS Help Center | Employment of non-citizens/. For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to Form I-9, Employment Eligibility Verification.
3. All new AO employees will be required to complete an FBI fingerprint-based national criminal database and records check and pass a public trust suitability check.
4. New employees to the AO will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights/responsibilities, visit https://www.e-verify.gov/.
5. All new AO employees are required to identify a financial institution for direct deposit of pay before appointment.
6. You will be required to serve a trial period if selected for a first-time appointment to the Federal government, transferring from another Federal agency, or serving as a first-time supervisor. Failure to successfully complete the trial period may result in termination of employment.
7. If appointed to a temporary position, management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.

Qualifications

Applicants must have demonstrated experience as listed below. This requirement is according to the AO Classification, Compensation, and Recruitment Systems which include interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.

Specialized Experience: Applicants must have at least one full year (52 weeks) of specialized experience which is in or directly related to the line of work of this position.Specialized experience is demonstrated experience in each of the following:

1. Conducting research, analyzing data, monitoring trends, and providing recommendations for improvement of probation and pretrial services oversight activities based on evidence-informed practices and implementation science.
2. Overseeing local or national oversight activities (cyclical reviews, self-assessments, or sentinel event reviews) to evaluate individual cases for compliance with national policies and procedures.
3. Providing leadership and administrative oversight of staff.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and supporting documentation and compare this information to your responses on the occupational questionnaire to determine if you meet the minimum qualifications for this job. If you meet the minimum qualifications for this job, we will evaluate your application package, to assess the quality, depth, and complexity of your accomplishments, experience, and education as they relate to the requirements listed in this vacancy announcement.

You should be aware that your ratings are subject to evaluation and verification. If a determination is made that you have rated yourself higher than is supported by your resume and/or narrative responses, you will be assigned a rating commensurate to your described experience. Failure to submit the mandatory narrative responses will result in not receiving full consideration and/or rating credit. Deliberate attempts to falsify information may be grounds for not selecting you, withdrawing an offer of employment, or dismissal after being employed.

For this job announcement the following documents and/or information are required:

• Resume - Any written format you choose to describe your job-related qualifications (limit of two pages).
• Notification of Personnel Action (SF-50) - All applicants outside of the AO must submit a copy of your latest SF-50 to verify current or former Federal employment status.

Next steps