Supervisory Records and Information Specialist

Clarification from the agency

This vacancy announcement is open to Federal employees and other eligible applicants.

The duties and responsibilities for a GS-308-14 Supervisory Records and Information Specialist generally include, but are not limited to, the following:

• Supervising management staff, communicating and integrating the Division's strategic plan, mission, vision, and values into the staff's strategies, objectives, work plans, work products and services.
• Drafting Division policy on records management in accordance with legislation, federal laws and regulations, as well as policies, procedures, and precedents that apply to DOJ's and CIV's records management and control. This includes drafting new records schedules, as appropriate.
• Directing the day-to-day operations of staff, providing technical and administrative direction to subordinates, and interacting with the Division Records and Information Counsel to promote and ensure effective leadership.
• Assigning, directing, and reviewing the work of employees; setting and adjusting priorities; communicating assignments, projects, and problems to be addressed and resolved; and managing actionable events, setting milestones, and/or program issues under review by the Division Records and Information Counsel.
• Developing performance standards and evaluating employee performance; recommending awards, as appropriate; and identifying developmental and training needs for employees and providing or arranging for such needs to be met.
• Assigning work and providing oversight to staff members responsible for shipping/transferring physical/electronic records and information to NARA (National Archives and Records Administration) and other storage facilities, providing guidance to Division offices, branches, and sections on retention schedules, entering data into various records.
• Overseeing the digitization of physical records and providing clear guidance to Division offices on technical requirements associated with digitizing/scanning of DOJ records and information.
• Monitoring the records disposal program for records and information, including surveying materials and information for possible disposal; ensuring that records are disposed of in accordance with record control schedules; advising on the methods and procedures for disposal; and preparing reports showing the different types of records and information disposed of or transferred, amounts of space recovered by disposal operations and methods of destruction, etc.
• Liaising with the Office of Information Technology on software enhancements that have records management components.
• Providing overall advice and guidance to the Division Records and Information Counsel with regard to records management requirements; providing clear guidance to records liaisons relating to records retention, dispositions, and disposal; and advising Division offices on completion of Records and Information Management (RIM) certification required on applications and databases that store government records.

Conditions of employment

• You must be a United States Citizen or National.
• You will be required to complete a pre-employment security investigation and background check which includes a drug screening.
• You may be required to complete a probationary or trial period. See "Additional Information" for specific details.
• Selective Service registration is required for males born on, or after, December 31st 1959. Those not registered should have an approved exemption on file.
• You must meet all eligibility requirements by the closing date of this announcement and continue to meet these requirements throughout the hiring process. Offers can be rescinded if requirements are not met.
• A USA Hire assessment is required. An email will be sent with additional information after you submit your application. You will have 48 hours from the closing date of this announcement to complete the assessment.

Qualifications

If you are a current or former government employee on a permanent appointment in the competitive service, you will need to demonstrate 1- year (52-weeks) at the next lower grade level as listed in the qualifications below. Time-in-Grade applies if you are in a current GS position or held a GS position within the previous 52 weeks. Additionally, please ensure to submit an applicable SF-50 (please refer to the "required documents" section for additional information).

To qualify for the position of Supervisory Records and Information Specialist, at GS-0308-14, you must meet the basic qualification requirements listed below.

You must demonstrate that you have one year full (52 weeks) of specialized experience equivalent to the GS-13 level in the federal service performing such duties as: providing oversight to staff engaged in programs administering records management; assigning, directing, and reviewing the work of employees; developing performance standards and evaluating employee performance; coordinating and directing records management activities both classified and unclassified that involve records creation, records maintenance, shipping/transferring and disposition; providing overall advice and guidance to the Division.

It is strongly preferred that you demonstrate experience in every stage of drafting and finalizing a records schedule, as well as drafting and implementing policies to ensure that records schedules are being complied with.


You MUST meet all qualification requirements, including time-in-grade, by the 07/09/2026 of this announcement.

Your resume must support your responses to the application questionnaire and the qualification requirements. Failure to do so may result in an ineligible rating.See the Required Documents section for important notes about what must be included in your resume.

After you submit this application, you will receive an e-mail informing you that a USA Hire assessment is required of you. You will have 48 hours from the closing date of this announcement 07/09/2026 to complete the assessment as this assessment is part of your application.

The bullets below outline the various groups of applicants that fall under the term "status candidates". This vacancy is open to applicants from any of the groups listed below: When you apply you'll have the chance to claim an eligibility pathway, be sure you fully read each statement and any links provided to make sure you know which eligibility you qualify for.

Due Weight for Performance:

1. You must submit a copy of your most recent performance appraisal, and
2. A list of any awards (e.g. superior performance awards, special act or achievement awards, quality step increase, etc.) you received in the last 5 years. Any performance appraisal/evaluation and award documentation you provide will be forwarded to the selecting official. The selecting official will review this documentation and give it due weight consideration during the overall selection process. Due weight for performance applies to federal and non-federal work. If you do not have your most recent performance appraisal/evaluation, please submit a statement as to why it is not available.

1. CAREER TRANSITION PROGRAMS (CTAP or ICTAP): For more information visit: USAJOBS Career Transition Programs
2. VETERANS: Please see USAJOBS Veterans Preference for more details.
3. MILITARY SPOUSES: Please see: Military Spouse Information
4. SCHEDULE A, PERSONS WITH DISABILITIES: Learn more at USAJOBS - Individuals with Disabilities.

1. Meet CTAP/ICTP eligibility criteria;
2. Be rated well-qualified for the position with a score of 85 or above based on the assessment; and
3. Submit the appropriate documentation to support your CTAP/ICTAP eligibility.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

In order to be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. You must meet all qualifications, including meeting or exceeding the cut score on the required assessments.

Your USAHIRE assessment results will be kept on record for one year and used toward future positions for which you might apply that require the same assessments.

Additionally, we will review your supporting documents and resume to determine if you are in the "Area of Consideration" for this vacancy. Government-Wide Merit Promotion vacancies may only accept applications from a limited audience, pay careful attention to the "Who May Apply" and the "Hiring Paths" information. Please follow all instructions carefully. Errors or omissions may affect your eligibility.

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the application questionnaire, and the result of the online assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):

• Compliance and Regulatory Knowledge
• Electronic Records Management
• Lifecycle Records Management
• Records Scheduling and Disposition

It is your responsibility to carefully review the list of required documents below and submit the necessary documentation based on your eligibility. Resume

Resume - All Applicants: You must submit a resume (a two page or less resume is required) containing the following pieces of information for each job entry listed in your employment history:

• Official position title,
• Employer name and contact information,
• Start and end dates (including month and year),
• Indicate full-time or number of hours worked per week if part-time, and
• A list of duties performed and accomplishments.
• Cover Letter (optional)

1. You must submit your most recent SF-50 (Notification of Personnel Action) or equivalent form. Do not submit an award SF-50, these do not contain sufficient information about your appointment. Your SF-50 should list the full position title, series, grade and step,organization, duty location, service computation date, effective date, and your service type and tenure status.
2. Submit a copy of your most recent performance evaluation or appraisal, signed, showing your final rating. If a performance appraisal is not available submit a statement explaining why one is not available. Note: See USAJOBS Current & Former Employees for more information.

1. When claiming a Veteran's Preference, you must submit your last Member 4 copy of the DD-214 (Certificate of Release or Discharge from Active Duty), indicating dates and character of service and discharge type.
2. If you are a Veteran with a service-connected disability rating, you will need to additionally submit the SF-15 (Application for 10-point Veterans Preference) and a copy of your VA Letter stating your disability rating.
3. If you are the qualifying parent or spouse of a disabled, deceased, or deployed Veteran, and are seeking a derived preference eligibility, you must submit appropriate supporting documentation such as the Veterans DD-214, SF-15, VA Letter, and/or Permanent Change of Station (PCS) orders. See Veteran Family Preference for more information.
4. For more information on each type of Veterans Preference, and the documentation required for each, see FedsHireVets.

1. A spouse of a member of the armed forces on active duty must submit documentation showing 1) your spouse's active-duty status and 2) your marriage to the member of the armed forces (i.e., a marriage certificate or other legal documentation verifying marriage).
2. A service member's spouse who incurred a 100% disability because of active-duty service must submit: documentation showing 1) the member of the armed forces retired, or was released or discharged from active duty, with a disability rating of 100 percent; and 2) documentation of marriage to the member of the armed forces (i.e., a marriage license or other legal documentation verifying marriage).
3. A spouse of the service member killed while on active duty must submit documentation showing 1) the member was released or discharged from active duty due to his or her death while on active duty; 2) the member of the armed forces was killed while serving on active duty; 3) proof of the widow or widower's marriage to the member of the armed forces (i.e., a marriage license or other legal documentation verifying marriage); and 4) a statement certifying that the individual seeking to use the authority is the un-remarried widow or widower of the service member.

1. You must submit "proof of a disability" documentation ("Proof of a disability" is a letter stating that you have an intellectual, severe physical, or psychiatric disability).
2. You must get this letter from a licensed medical professional, a licensed vocational rehabilitation specialist, or any Federal, state, or local agency that issues or provides disability benefits.
3. For more information about Schedule A and verification requirements, please see OPM's Schedule A site.

1. You must submit your separation notice or agency RIF letter OR if you have not yet been separated, you can provide the letter of intent to separate you from the agency because of reduction-in-force.
2. Submit a copy of your most recent performance appraisal and SF-50 showing current/former position, grade, promotion potential, and duty location OR Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.

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