Summary
This position is located in the Operations Division of the Clerk's Office of the United States District and Bankruptcy Courts for the District of Columbia. The Courtroom Deputy reports to the Courtroom Deputy Supervisor. The Courtroom Deputy will be assigned to an Article III Judge.
Clarification from the agency
A Fingerprint Check is required.
Duties
The incumbent will have daily contact with the staff of the Clerk's Office, the public, and the bar and will perform a full range of duties.
Situational telework may be available; however, this is not a full-time telework position.
Responsibilities
The duties include, but are not limited to the following:
- Update and maintain control records of cases assigned to the Judge.
- Examine all electronic filings in an action assigned to the Judge to determine if they conform to the rules of practice.
- Maintain the Judge's calendar and regulate the movement of cases by setting or resetting dates and times for hearings on motions, pretrial hearings and trials. Notify counsel accordingly and follow cases through until conclusion.
- Prepare or supervise the preparation of calendars and prepare special reports for the Judge on the status of cases assigned to the Judge.
- Review information relating to pending cases to ensure that all records and reference materials are available for use by the Judge and counsel.
- Communicate daily with Judges, judicial staff, the United States Marshal, members of the bar, jurors, and the general public.
- Attend court sessions and conferences. Assist with the orderly flow of proceedings including, but not limited to, setting up the courtroom, assuring presence of all necessary participants, and managing exhibits. Take notes of proceedings and rulings and prepare minute entries. Draft judgments for the Judge's approval.
- Act as a liaison between the Clerk's Office, the bar, and the Judge to ensure that cases proceed smoothly and efficiently. Serve as a primary source of information on scheduling conferences, hearings, trials, and other case processes.
- Serve as additional support to other areas of the Operations Division, as needed and assigned.
- Perform other duties as assigned.
Conditions of Employment
United States citizenship is required for consideration for this position.
Employees are required to adhere to the Code of Conduct for Judicial Employees.
Employees of the United States District and Bankruptcy Courts for the District of Columbia are excepted service appointments. Excepted service appointments are "At-Will" and can be terminated with or without cause by the court.
Employees are required to use the Electronic Funds Transfer (EFT) for payroll deposit.
Final candidates will undergo a background check.
Selection will be made consistent with the provisions of the Equal Employment Opportunity Plan adopted by the United States District and Bankruptcy Courts for the District of Columbia.
Qualifications
Required Specialized Experience:
To qualify for the CL-26: The candidate must possess a minimum of one year of specialized experience.
To qualify for the CL-27: The candidate must also possess a minimum of two years of specialized experience.
Specialized experience includes progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.
Preferred Experience: Legal and/or court experience is highly preferred.
Must have excellent interpersonal skills and be able to effectively communicate with staff to determine needs and maintain complete and accurate records and files.
Excellent organizational skills, the ability to respond to requests on short notice and the ability to manage multiple tasks and stringent deadlines are essential.
Must be proficient in Microsoft Word and other applications.
Education
The successful candidate must possess a bachelor's degree from an accredited college or university in a field closely related to the subject matter of the position. Education may not be substituted for specialized experience, because operation court support positions require hands-on experience to be credited as specialized experience.
You will be evaluated for this job based on how well you meet the qualifications above.
See the Qualifications and Conditions of Employment sections.
Qualified individuals for this "At-Will" position must submit the following:
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Applications may be mailed or hand delivered to:
United States District and Bankruptcy Courts
Attn: Human Resources (2024-06)
333 Constitution Avenue, NW, Room 2712
Washington, DC 20001
Or via e-mail to: DCD_HumanResources@dcd.uscourts.gov
For questions, please contact the Human Resources Department at 202-354-3200. For a full list of vacancies, please see our website: https://www.dcd.uscourts.gov/employment.
Next steps
Failure to submit a complete and signed cover letter, AO-78, and resume will result in immediate disqualification. Description of Work section of the AO-78 must be completed to include salary information. Indicating "see resume" is not acceptable. Incomplete and/or unsigned applications will not be considered, returned or retained. Only applicants selected for an interview will be contacted and must travel at their own expense. One application per candidate will be accepted for this announcement. Applicants for Vacancy Announcement 2023-04 need not reapply.
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