Summary
The incumbent works in the Development Office, which raises financial support from the private sector to advance the mission and top priorities of the National Gallery of Art. The incumbent manages records and processes all incoming gifts and donations; oversees receipt and acknowledgement process of all gifts; distributes financial reports and manages constituent and gift records; monitors and tracks pledge payments and schedules.
This job is open to
Clarification from the agency
United States citizens and nationals
THIS IS A PERMANENT, PRIVATE FUNDED POSITION WHICH DOES NOT CONFER COMPETITIVE FEDERAL STATUS TO THE INCUMBENT. THE SELECTED CANDIDATE WILL BE ELIGIBLE FOR THE FEDERAL GOVERNMENT EMPLOYMENT BENEFITS PACKAGE INCLUDING HEALTH INSURANCE, LIFE INSURANCE, RETIREMENT COVERAGE, AND SICK/ANNUAL LEAVE ACCRUAL.
Duties
As the Development Associate for Operations, you will:
- Manages daily entry of all incoming gifts and pledges. Record daily gifts, to include membership gifts, major gifts, grants, matching gifts, art gifts and planned gifts, in the development database according to the policies and procedures documented. Ensures the integrity of gift and membership information in the database and ensures that data is accurate and appropriate. Works closely with the Treasurer’s Office to ensure correct and consistent accounting of gifts. Responds promptly to all donor gift inquiries and requests for information.
- Sends daily, weekly, and monthly reports. Serves as liaison with Treasurer’s office, providing inter-office support and information. Produces custom gift and donor reports requested by senior Development staff and other offices. Manages updates to Raiser’s Edge gift and constituent records, including biographical information and address updates. Enters and updates donor information in Raiser’s Edge (the Gallery’s donor CRM system) and notifies key staff. Identifies and implements process improvements and maintains written procedures.
- Oversees timely acknowledgement letters (digital and hard copy) and treasurer’s acknowledgements/receipts for membership and annual giving. Oversees treasurer’s acknowledgements/receipts for major gifts and works with appropriate development staff to ensure personalized thank you letters and other appropriate stewardship efforts.
Requirements
Conditions of Employment
- U.S. Citizenship or National
- This employer participates in the e-Verify program.
- See "Other Information" section regarding Selective Service requirements.
- All required documents must be submitted by 11:59PM EST on closing date.
REQUIREMENTS:
Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week.
To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a Federal job announcement includes the requirement that applicants must be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply.
Qualifications
Candidates must meet the Qualifications Standards Handbook requirements for the NF-1101-09.
NF-09: Candidates must possess at least one year of specialized experience, equivalent in responsibility to the GS-07 level in the Federal service, maintaining a database of financial donations.
Those applicants who meet the minimum qualification requirements will be evaluated against these factors to determine the best-qualified candidates. Applicants must describe their possession of each of these factors individually in a one to two page cover letter as a part of their application.
- Records Management – Ability to maintain, organize and ensure the integrity of digital records in a database.
- Financial Reporting – Knowledge of methods and techniques to analyze and report on financial data with high attention to detail, and ability to problem solve and implement process improvements based on findings.
- Communication – Skill in communicating effectively both orally and in writing with internal and external parties.
"Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Time-in-Grade: Current Federal employees must meet time-in-grade requirements by the closing date of this announcement to receive consideration under merit promotion procedures.
CTAP/ICTAP candidates: To be considered "well qualified" you must meet all of the requirements as described in this section.
You must meet all qualifications and eligibility requirements by the closing date of this announcement.
Education
Are you using education to qualify?
Although this position does not have a positive education requirement, you may submit copies of your transcripts or a course listing. You must provide documentation supporting your education claims.
Education must be obtained from an accredited institution recognized by the U.S. Department of Education.
Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Best-qualified candidates will be determined by their personal, educational and work experience indicated in your résumé and in their supplemental information relative to the factors listed above.
If your resume is incomplete or if you fail to submit all required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', for the position accordingly.
You may preview questions for this vacancy.
Required Documents
1) Cover letter - One to two pages describing your possession of each of the listed job factors (Be sure to also specify which employment position, shown in your resume, provides evidence of each job factor.)
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
To be considered for this position, you must submit your complete application, including all required supporting documentation (see "Required Documentation" section) no later than 11:59pm U.S. Eastern Time on the closing date of this announcement. If you fail to submit a complete application prior to the closing time (regardless of when you started) the application system will not allow you to finish! Requests for extensions will not be granted, so please begin the application process allowing yourself enough time to finish and submit your application before the deadline. Our application system displays a countdown timer in the top-left corner of the screen for your reference.
Steps to submit a complete application:
- You must have an active USAJOBS account and be logged in.
- You must have a completed resume associated with your USAJOBS account.
- Once you are logged in and all of your application materials are ready, click on the 'Apply Online' button to get started.
- You will be given the option to include your resume, documents, and demographic information from your USAJOBS profile. You will then be transferred to the National Gallery of Art's application tracking system. If you select documents from your USAJOBS account, you MUST complete the download process in a later step or your USAJOBS documentation WILL NOT be transferred! See Step 6.
- You must respond to all applicant assessment questions, carefully following all instructions provided.
- You will then be asked to upload additional supporting documentation. If you selected documents from USAJOBS prior to being transferred to our application system (Step 4), you will need to click the "USAJOBS" link to complete the transfer process. These documents ARE NOT automatically transferred! It is ultimately your responsibility to make sure that all required documents are either faxed, uploaded, or transferred from USAJOBS successfully. If you are unsure whether your documents went through, please contact the Agency Contact listed on the announcement BEFORE the vacancy closes.
- IMPORTANT: In the final step of the application process you will be shown a copy of your resume and all the information you entered during the application process. You must click the 'Finish' button at the bottom of this final page and receive confirmation that your application has been received. If you do not click 'Finish', your application will not be received!
If your resume does not support the responses in your application questionnaire, or if you fail to submit required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your evaluation rating may be adjusted accordingly.
Steps to modify or withdraw your application:
- Return to USAJOBS and log in to your account.
- In the "My Account" screen, click "Application Status" in the left-hand column.
- You will see a table list of all the jobs you've applied to, click on the title of the application you want to modify.
- If the announcement is still open the button which normally says "Apply Online" will instead say "Edit Application", click that button. (If you wish to withdraw your application from consideration after the closing date, contact the HR Specialist listed on the announcement.)
- You will be directed back to NGA's application tracking system where you can make changes, or you can click "Withdraw Application" to remove your application from being considered.
NEED HELP?
- If you experience any difficulties with the application process (anything after you have clicked the 'Apply Online' button), please contact the Agency Contact listed on this announcement during normal business hours. If you are receiving any kind of error message, please be ready to provide a screenshot or at a minimum, the error message text and number.
- If you are having trouble with USAJOBS (searching for jobs, account password/profile issues, or Resume Builder help, please visit the USAJOBS Resource Center or e-mail USAJOBS3.0@opm.gov. Regretfully, NGA cannot resolve issues with your USAJOBS account. We regret that we are unable to support any issue with USAJOBS, as this service is maintained by the Office of Personnel Management exclusively.
- If you are experiencing a significant hardship which hinders your ability to apply online please contact the Agency Contact listed on this announcement during normal business hours to discuss your situation. Resumes and/or supporting documentation alone will not be considered without the inclusion of a hard copy application packet. The complete package is due no later than 5:30 PM Eastern Daylight Saving Time on the closing date of this announcement.
Next steps
When the vacancy announcement closes we will conduct an evaluation of your qualifications and determine your ranking. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. We expect to make a selection within 30 to 90 days of the closing date of this announcement. To check your application status for this job, please go to My USAJOBS, input your User ID and password, and select "Track your online job Applications".
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