Summary
The position serves as an Executive Support Specialist in the Office of Rulemaking (ARM) Executive Front Office, where the employee provides analysis, evaluations, and the management of special projects in support of the Executive Director and/or Deputy Executive Director.
This job is open to
Clarification from the agency
U.S. Citizens, Individuals with Disabilities, Veterans, Military Spouses, Peace Corps & Vista Alumni
Duties
The Executive Support Specialist provides assistance and support to the Executive Director and Deputy Executive Director for the Office of Rulemaking. Performs multiple and varying assignments under the limited direction of a manager, project/program manager, team leader, or more experienced professional. Uses organizational skills to coordinate varied assignments and handles multiple priorities that often exists in the front office of a large organization. Serves as liaison with individuals/groups within and outside the Agency. Maintains the Executive Director and Deputy Executive Director schedules and organizes daily activities, gathers briefing materials, and makes certain materials are prepared for daily meetings. Prepares and arranges domestic and international travel authorizations and completes vouchers for the Executive Director and Deputy Executive Director in an accurate and timely manner, including travel plans, itineraries, and agendas. Compiles documents for travel-related meetings. Uses established policies and procedures as guidance in completing most assignments, but allow considerable discretion to select the most appropriate approaches or recommend new approaches. Interprets and applies policies to ensure documents adhere to FAA writing and branding standards prior to final review and approval by the Executive Director and/or Deputy Executive Director. As an individual contributor, assists in the reviews of management reports and documents by applying appropriate grammar, writing, and editing practices and style requirements, ensuring clarity and that they meet the needs of the intended audience. Assists with the development, review, and presentation of documents and reports. Applies experience and advanced knowledge administrative processes and practices in the planning and accomplishing assignments. Assignments may require knowledge and experience working across functional and/or organizational lines. Uses considerable independence in planning time and helping the Executive Director and/or Deputy Executive Director to plan and use assigned resources to accomplish projects/programs/activities. Performs a variety of special assignments, involving research and analysis. Researches information for use in the development of written materials and coordination of substantive program issues and activities (including predecisional policy issues). Serves as the point of contact for Office of Inspector General and Government Accountability Office audits. Resolves most problems and work issues without assistance and refers difficult problems and work issues to the Executive Director and/ or Deputy Executive Director that requires their attention. May help them in developing and recommending solutions. Contacts typically are internal and external, with regular contacts among major subdivisions and LOB's/SO's, customers, and other external parties to share information about the FAA and explain the applications of policies and procedures. Work is reviewed periodically, typically at major milestones and at completion, for policy compliance and alignment with the requirements of projects and/or other work activities. The work activities typically support and may be vital to the success of projects and/or activities for one or more organizational units, major subdivisions, and/or LOB's/SO's. In some specialties, the work may affect internal and external customers.
Requirements
Conditions of Employment
- US Citizenship is required.
- Selective Service Registration is required for males born after 12/31/1959.
Qualifications
To view the complete qualification standard, applicants should reference – U.S. Office of Personnel Management Group Coverage Qualification Standard for Administrative and Management Positions, 0300. https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/0300/administrative and management positions To qualify for this position at the H-band you must demonstrate in your application that you possess at least one year of specialized experience equivalent to FV-GS 10/11. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position. Specialized experience includes: Experience maintaining schedules, organizing daily activities, gathering briefing materials, and making certain materials are prepared for daily meetings. All, some or none may be interviewed.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.
Required Documents
You will be required to provide proof of U.S. Citizenship. To qualify based on education, you must upload or fax a copy of your high school or college transcripts or certificates at time of application. If selected, official transcripts will be required prior to employment. Only supplemental documentation, e.g. transcripts or veteran's documentation will be accepted in combination with your on-line application. These documents must be uploaded or emailed to monique.heriegel@faa.gov on or before the closing date of this announcement. All submitted documents should reference the announcement number. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. All Veterans: If you are claiming veterans' preference, you must submit either a DD Form 214 Certificate of Release or Discharge from Active Duty (Member 4 Copy or equivalent), or a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions. If you are claiming 10 point preference, you must also submit a completed SF-15, Application for 10-Point Veteran's Preference, and supporting documents outlined on the SF-15. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran. If you are claiming 10 point preference but fail to submit the supporting documents outlined on the SF-15, you will be tentatively assessed as a 5 point preference eligible provided your DD Form 214 reflects that you have the service required to qualify for preference. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran. Veterans currently on active duty claiming veterans' preference: You will be granted tentative preference if you submit a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions and your application shows that you have the required service. Prior to being appointed, you must provide to the Servicing Human Resource Management Office a DD Form 214 documenting discharge/release and showing that the service was honorable or general. If you are on terminal leave, you must provide documentation certifying authorized terminal leave.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
You must apply online to receive consideration. Your application must be submitted by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must be submitted at the time a referral list is created in order to receive consideration for positions associated with a register.
IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC REGARDING YOUR EXPERIENCE OR EDUCATION.
We strongly encourage applicants to utilize the USAJOBS resume builder in the creation of resumes.
Please ensure EACH work history includes ALL of the following information:
- Job Title (include series and grade if Federal Job)
- Duties (be specific in describing your duties)
- Employer's name and address
- Supervisor name and phone number
- Start and end dates including month and year (e.g. June 2007 to April 2008)
- Full-time or part-time status (include hours worked per week)
- Salary
Determining length of General or Specialized Experience is dependent on the above information and failure to provide ALL of this information may result in a finding of ineligible.You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded information again when applying for future vacancies. Please see this guide, Document Upload Guide, for more information on uploading and re-using the documents in your applications.
Next steps
Once we receive your complete application, the Human Resources Office will conduct an evaluation of your qualifications. Eligible and qualified candidates will be referred to the hiring manager for consideration. You will be contacted directly if selected for an interview.
For instructions on how to check the status of your application, please go to: USAJOBS Help Guide.
Important - If you make any changes to your application, you must resubmit it. If you make changes to your application and do not resubmit it, your changes will not be considered part of your application package, and only your previously submitted application will be evaluated.
All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodation request. Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.
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