Summary
The position is organizationally located in the Architect of the Capitol, Office of the Chief of Operations, Director, Utilities and Power Plant Operations, Business Operations Division. The position involves procedural work in processing the level and flow of materials, supplies and equipment through purchasing, storage, issue, utilization, and disposal.
This job is open to
Clarification from the agency
Applications will be accepted from all U.S. Citizens.
Please be advised that federal retired annuitant candidates may only be considered as a temporary employee if the role can be filled in that capacity.
Duties
The major duties of this position includes:
Inventory Management (35%)
Maintains Accountable Property records for all shops using established policies, procedures, and guidelines. Creates and processes all disposition reports for damaged, retired, non-usable Accountable Property.
Performs and coordinates physical inventory functions and inventory reconciliation and recommends adjustments to inventory to correct imbalances. Reviews adjustments to records for accuracy and completeness. Analyzes computer rejects and takes actions to correct. Performs causative and physical searches to resolve discrepancies.
Reconciles physical inventory with existing stock records maintained. Assists with the scheduling and monitoring of the inventory process.
Plays a pivotal role in managing CPPs fleet of drivable vehicles, including cars, vans, and trucks, ensuring they are properly maintained and serviced. Serves as the point of contact for vehicle management including the upkeep and maintenance of drivable vehicles.
Manages administrative paperwork efficiently, including vehicle usage reports, vehicle condition assessments, and accident reports. Monitors driver performance and trip check sheets for compliance with AOC/CPP policies and procedures.
Supply Processing and Distribution (20%)
Compiles information relating to the designated supply requirements for the Capitol Power Plant (CPP). Maintains stock levels through normal acquisition channels, lead time, availability, storage or staging space, frequency of use and documentation requirements in order to provide installation support in buying, storing, and transferring supplies.
Maintains inventory control records in an automated system for parts and supplies needed in CPP shop support, custodial and maintenance programs. Ensures that parts and supplies are available when required.
Cataloging Work (15%)
Processes clearly defined requests for new items into the supply system when there are similar items already cataloged in the system.
Assists the Shop Supervisors and Plant Supervisors in reviewing inventory listings and transaction quantity reports to determine usage factors for tools, parts and equipment for cleaning, maintenance, and renovation projects.
Provides customer service to trades shops and occupants.
Conducts the physical inventory of all property and materials in CPPs Storeroom and assists the Shop supervisors with their annual physical inventory cycle counts.
Reconciles source data property record balances upon completion of actual physical inventories.
Data Collection and Tracking Support (15%)
Uses word processing software applications to draw information in order to prepare/assist in preparation of reports. Reviews documents reflecting the use of materials and transaction quantity reports from the trades’ shops. Corrects the source documents and reviews the records in the automated database to determine required input. Initiates actions from requisition documents for creation of master record for material not previously recorded in the database. Inputs information to reflect receipt, issue and usage of material.
Maintains established office files and records. Obtains data requested by other employees in the unit.
COR Services (15%)
Collaborates with the Administrative and Safety Officers and serves as a Contractor Officer Representative (COR) overseeing the administration of the uniform and safety shoe contracts for the CPP and also approving invoices in IPP. Ensures accurate and adequate oversight of contractor performance according to contract requirements.
The incumbent is responsible for utilizing a thorough knowledge of and compliance with applicable AOC and Occupational Safety and Health Administration (OSHA) safety rules and regulations to ensure that work progresses in a safe manner and to initiate or take corrective action on unsafe conditions in managed areas.
Requirements
Conditions of Employment
- You must be able to pass a drug test.
- Your resume and question responses must demonstrate the job-related KSAs.
- You must meet the definition of specialized experience.
This is an essential position and may be required to report during emergency or inclement weather scenarios.
This position requires a valid, unexpired driver’s license.
To be employed by the Architect of the Capitol, an individual must meet one of the categories below:
- A citizen of the United States;
- A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B);
- A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible;
- A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or
- A person who is currently an officer or employee of the Government of the United States.”
Qualifications
You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at http://www.opm.gov/qualifications.
Specialized experience: is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for the occupation in the organization.
Candidates for the GS-08 grade level must have at least 52 weeks of specialized experience equivalent to the next lower grade level (GS-07) in the Federal service.
Specialized experience for this position includes the following:
(1) Performing analytical work to manage, regulate and control the level and flow of materials, supplies and equipment through acquisition, storage and inventory management.
(2) Resolving conventional inventory management problems, questions and situations in a supply operation.
(3) Monitoring established supply systems and programs.
(4) Performing independent reviews and making recommendations involving well-established acquisition criteria, methods, techniques and procedures.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Review your resume and responses carefully. Your eligibility for consideration and qualifications for the position will be determined based upon a review of your detailed resume and your responses to job specific self-assessment questions.
Your resume will be evaluated based on evidence of your ability to demonstrate the knowledge, skills, and abilities (KSAs) for this position, possession of any specialized experience, and how well your background and experience relates to the self-assessment questions in the job announcement. The self-assessment questions relate to the following knowledge, skills, abilities, and competencies:
- Knowledge of specialized purchasing methods and procedures to perform procurement actions.
- Knowledge of procurement/acquisition processes.
- Knowledge of and ability to use automated inventory records and control systems.
- Knowledge of material substitution criteria, storage, issuance and disposal processes.
- Ability to perform analysis and use sound judgment when providing advice to resolve problems.
- Knowledge of established acquisition and government credit card procedures.
Your responses to the self assessment questions serve as the basis for your initial rating. You will receive a numerical score based on your responses to these questions. Next, your responses will be evaluated by a Human Resources Specialist and/or a subject matter expert against the information provided in your resume and optional cover letter. Your resume must support your answers to the self assessment questions. Falsifying your background, education, and/or experience is cause for not hiring you or disqualification for further consideration. Please note that a complete application is required for consideration. (Please review the “Required Documents” section of this job announcement to see what must be included in a complete application). You may preview questions for this vacancy.
Required Documents
The Architect of the Capitol's job application process is designed to ensure that we only ask you for the information that is absolutely needed to evaluate your qualifications and eligibility for the position.
To apply for this position, you only need to submit online the following: a) your resume and 2) answer the online vacancy assessment questionnaire. The online questionnaire contains eligibility and screening questions and other relevant supplemental information. No additional documentation or attachment is required at the time of application.
We ask that you prepare and submit a resume that best describes fully your background experience, skills, abilities, education, training and other relevant credentials. The resume should include dates of employment.
Nothing further is required until it is requested by the staff of the Human Capital Management Division. If additional documentation is required for a position, you will be asked to provide it during the selection process or upon selection. At that point, we may ask you to submit documentation to support statements made in your resume.
For example, we may ask you to provide documents such as college transcripts, copy of diploma or proof of Federal employment status. If the position requires a license or certification, we will ask candidate(s) to provide proof at the time of selection.
If you are claiming veterans' preference, we may ask you to submit proof of Veterans preference (DD-214, and, if claiming 10-point preference, the SF-15 plus proof required by that form).
If you fail to provide the required documents, we will withdraw a tentative job offer made and/or remove you from further consideration.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
You MUST apply online. FORMS RECEIVED BY FAX, EMAIL OR U.S. POSTAL SERVICE DELIVERY WILL NOT BE ACCEPTED.
If you are a new user to the USAJOBS Site and have never registered for an account; you will first need to create an account profile with your basic contact information and a resume to begin applying. You must be a registered USAJOBS user AND you must be signed-in to your account in order to apply for this position. For help with setting up an account or for general assistance in using USAJOBS, go to USAJOBS Help Page.
NEED HELP?
If you experience any difficulties with the application site, help is available! If you have problems completing your on-line application, contact the Monster Hiring Management Help Desk at 1-866-656-6831 or by e-mail at MGSHELP@monster.com. The help desk is available Monday - Friday 7:00 a.m. to 7:00 p.m. Eastern Time. You may call and leave a voice mail message at all other times.
All required supporting documents will be collected electronically via the USAJOBS “Saved Documents” feature.
If you are unable to apply on-line, you may visit our Employment Center for technical assistance in entering your application. The Employment Center is located at 441 Second & D Streets S.W., Washington, D.C., Room H2-178, and is open Monday through Friday from 8:00 a.m. to 4:00 p.m. You may call (202) 226-7000 for directions.
Next steps
You will receive a notice generated by the USAJOBS System when you have successfully submitted your application. We will review your application and transcript(s) (if you are qualifying based on education) to ensure you meet the basic qualification requirements.
You can check the status of your application by logging into http://www.usajobs.gov. You may also sign up to receive automatic emails anytime the status of your application has changed by logging into your USAJOBS Account, editing your profile and changing the ‘Notification Settings’ to indicate that you want to be notified by email when the status changes. Information regarding the status of your application should be updated in the system within two (2) weeks after the closing date of this vacancy announcement.
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