Summary
The position is located in the Architect of the Capitol (AOC), Office of the Chief Security Officer (OCSO), Administrative Services Division. The Administrative Officer executes the administrative program vision and plan for the Chief Security Officer (CSO).
This job is open to
Clarification from the agency
Open to current Architect of the Capitol (AOC) employees only.
Duties
**Must be able to obtain and maintain a Top-Secret security clearance.**
Major Duties - Duties quoted at the Full Performance level, GS-13.
Administrative Management
- Reviews, prioritizes and addresses substantive and complex issues impacting the planning, implementation and evaluation of CSO programs and services. Supports the CSO organization’s execution of policies and procedures, including the Strategic Plan goals.
- Manages and executes office support functions for the CSO, including purchasing, inventory controls, contracting, space management, information technology support, records maintenance and human capital. Establishes, reviews and updates relevant policies and procedures. Ensures office procedures meet the organization’s needs and are consistently understood and followed.
- Serves as point of contact to ensure that all Human Capital policies, processes, procedures and initiatives are implemented in an appropriate and timely manner, including requests for personnel actions (PARs).
- Advises office staff on administrative and procedural requirements. Assists in developing and maintaining sound organization structures, improving management methods and procedures and ensuring the effective use of resources.
- Designs, plans and conducts research on administrative issues of substantial complexity and impact. Screens inquiries, establishes suspense dates and refers to appropriate offices for response/resolution. Prepares technical reports of program activities and coordinates with subject matter experts as needed, ensuring consistency, accuracy and clarity with other documents.
- Determines purpose and scope of meetings and conferences and pre-briefs the OCSO.
- Serves as an expert in organizational methods, equipment, human capital, purchasing, inventory, contract support, information technology, administration and reports management. Ensures effectiveness and/or compliance with agency rules and regulations for major reports.
- Performs a variety of miscellaneous technical, planning and administration duties in support of the office, such as providing customer service to organizational personnel; developing and/or revising administrative standard operating procedures (SOPs); maintaining and updating office files; researching, preparing and forwarding policy memoranda that inform personnel of changes in policies and procedures; composing and preparing responses to correspondence on subjects where policy and precedence are established; preparing various correspondence, forms and reports; and initiating and obtaining signature of the approving authority on staff actions.
Information Dissemination
- Formulates informational strategies which promote an understanding of programs and procedures for a variety of target audiences in alignment with the overall CSO strategic plan.
- Reviews and analyzes CSO program accomplishments, effectiveness and/or compliance with agency rules and regulations for major reports and oversight purposes and provide objectively based information for making decisions on the administrative and programmatic aspects of security operations, including communications with appropriations committees, Senate and House oversight committees, and the United States Capitol Police.
- Develops original correspondence reflecting the views and policies of the CSO. Coordinates daily calendars, appointments and events, serving as the point of contact for modifications and arranges conference calls.
- Responsible for formulation and communication of an information dissemination program, vision, and business plan. Develops or expands communication strategies for each programmatic issue relevant to the focused audience.
- Applies knowledge of federal and AOC statutes, regulations, policies and procedures, including a working knowledge of safety and other contemporary program issues.
- Uses project management techniques to ensure events/informational campaigns are properly coordinated and effectively executed with a high degree of quality.
Reports Preparation
- Develops program information and communications for staff with varied degrees of comprehension of agency programs and policies.
- Provides executive level administrative support by conducting research, handling information requests and performing office management functions.
- Researches, collects, compiles and analyzes information to generate technical and management guidance for a variety of topics, including program plans, action reports based on empirical data. Develops and/or authors communication content, such as talking points, bulletins, brochures, blog posts, feature stories, briefings and presentations to share and inform AOC staff on relevant program information and initiatives.
- Consults on development and presentation of information, provides communication advice/training to staff and reviews staff written work (when requested) for content, style and presentation of information.
Performs other related duties as assigned.
Requirements
Conditions of Employment
- You must be able to pass a drug test.
- Your resume and question responses must demonstrate the job-related KSAs.
- You must meet the definition of specialized experience.
- You must be able to obtain and maintain a Top Secret Security clearance.
To be employed by the Architect of the Capitol in a paid position, an individual must meet one of the categories below:
- A citizen of the United States;
- A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B);
- A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible;
- A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or
- A person who is currently an officer or employee of the Government of the United States.
Qualifications
You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at OPM qualification standards
Specialized Experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position and is typically in or related to the work of the position to be filled. To be creditable, an applicant's one full year of specialized experience must have been equivalent to at least the next lower grade level.
To qualify at the GS-11 level, your resume must clearly demonstrate that you have one full year (52 weeks) of specialized experience comparable in difficulty and responsibility to at least the GS-09 level in the federal service. Examples of qualifying experience include the following types of tasks performed on a regular and recurring basis:
- Performing office support functions in support of organizational programs and activities.
- Serving as liaison between the supervisor, senior management, stakeholders, reporting units, external organizations, clients and the general public, and following commitments through to completion; and
- Possessing information technology (IT) skills sufficient to manage administrative workflow systems, convert paper files to electronic, serve as office webmaster, and communicate using various IT solutions.
- Simplifying complex concepts and terms into concise and readily understandable oral and written communications.
- Providing Human Capital guidance and leadership for an office to include staffing and recruitment, position classification, employee and labor relations, human capital planning and performance management;
-OR-
Have a Ph.D. or equivalent doctoral degree or at least 3 full years of progressively higher level graduate education leading to such a degree or an LL.M.
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Combination of education and experience: Have an equivalent combination of the above specialized experience AND higher level graduate education that meets 100% of the qualification requirements for this position.
To qualify at the GS-12 level, your resume must clearly demonstrate that you have one full year (52 weeks) of specialized experience comparable in difficulty and responsibility to at least the GS-11 level in the federal service. Examples of qualifying experience include the following types of tasks performed on a regular and recurring basis:
- Serving as program coordinator, participating in planning, processing requests, assisting employees, and developing administrative controls;
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Managing and executing office support functions including purchasing, acquisition, information technology support, records maintenance, travel administration, and human capital;
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Researching, compiling and analyzing information to generate technical and management reports on a variety of topics;
- Providing support for Human Capital Management Division (HCMD) issues to include staffing and recruitment, position classification, employee and labor relations, human capital planning and performance management;
- Developing written materials such as standard operating procedures (SOPs), marketing brochures, presentations, and memos/emails for dissemination of important information.
To qualify at the GS-13 level, your resume must clearly demonstrate that you have one full year (52 weeks) of specialized experience comparable in difficulty and responsibility to at least the GS-12 level in the federal service. Examples of qualifying experience include the following types of tasks performed on a regular and recurring basis:
- Preparing and communicating written reports and information in a visual manner related to program requirements and policies.
- Developing and implementing a communications strategy and program for an organization with multiple program responsibilities and diverse audiences.
- Writing, researching and editing informational materials that are compliant with required editorial styles and rules of grammar.
- Advises and recommends innovative approaches for avoiding and /or resolving problems and reducing conflicts on administrative and procedural requirements.
- Leading multiple projects of various complexities simultaneously.
- Serving as primary interface and liaison to the Human Capital Management Division (HCMD) for the coordination of all matters (ex: Time & Attendance , position classification, recruitment and staffing initiatives, employee and labor relations issues, human capital planning and performance management;
Education
SUBSTITUTION OF EDUCATION FOR EXPERIENCE: GS-11 ONLY
The following education may be substituted for the required GS-11 specialized experience:
- Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related.
Special Instructions for Foreign Education:
Education completed outside of the United States must be deemed equivalent to that gained in conventional/accredited U.S. education programs to be acceptable for Federal employment.
Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part of foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree.
You must provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing if selected.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
A variety of health insurance plans; retirement system with investment options; paid holiday; paid sick and annual (vacation) leave; life insurance; incentive systems; subsidized transportation; training and development opportunities, etc.
The Architect of the Capitol offers eligible employees opportunity to participate in the Student Loan Repayment Program.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Review your resume and responses carefully. Your eligibility for consideration and qualifications for the position will be determined based upon a review of your detailed resume and your responses to job specific self-assessment questions.
Your resume will be evaluated based on evidence of your ability to demonstrate the knowledge, skills, and abilities (KSAs) for this position, possession of any specialized experience, and how well your background and experience relates to the self-assessment questions in the job announcement. The self-assessment questions relate to the following knowledge, skills, abilities, and competencies:
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Administration and Management - Knowledge of planning, coordination, and execution of business functions.
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Communications - Knowledge of the production, communication and dissemination of information and ideas to inform via written, oral, and visual products.
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Knowledge Management – Ability to collect valued information and the methods of sharing that information throughout an organization.
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Reasoning – Skill in analyzing information and makes correct inferences or draws accurate conclusions.
Your responses to the self assessment questions serve as the basis for your initial rating. You will receive a numerical score based on your responses to these questions. Next, your responses will be evaluated by a Human Resources Specialist and/or a subject matter expert against the information provided in your resume and optional cover letter. Your resume must support your answers to the self assessment questions. Falsifying your background, education, and/or experience is cause for not hiring you or disqualification for further consideration.
Please note that a complete application is required for consideration. (Please review the “Required Documents” section of this job announcement to see what must be included in a complete application).
You may preview questions for this vacancy.
Required Documents
The Architect of the Capitol's job application process is designed to ensure that we only ask you for the information that is absolutely needed to evaluate your qualifications and eligibility for the position.
To apply for this position, you only need to submit online the following: a) your resume and 2) answer the online vacancy assessment questionnaire. The online questionnaire contains eligibility and screening questions and other relevant supplemental information. No additional documentation or attachment is required at the time of application.
We ask that you prepare and submit a resume that best describes fully your background experience, skills, abilities, education, training and other relevant credentials. The resume should include dates of employment.
Nothing further is required until it is requested by the staff of the Human Capital Management Division. If additional documentation is required for a position, you will be asked to provide it during the selection process or upon selection. At that point, we may ask you to submit documentation to support statements made in your resume.
For example, we may ask you to provide documents such as college transcripts, copy of diploma or proof of Federal employment status. If the position requires a license or certification, we will ask candidate(s) to provide proof at the time of selection.
If you are claiming veterans' preference, we may ask you to submit proof of Veterans preference (DD-214, and, if claiming 10-point preference, the SF-15 plus proof required by that form).
If you fail to provide the required documents, we will withdraw a tentative job offer made and/or remove you from further consideration.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
You MUST apply online.
FORMS RECEIVED BY FAX, EMAIL OR U.S. POSTAL SERVICE DELIVERY WILL NOT BE ACCEPTED.
If you are a new user to the USAJobs Site and have never registered for an account; you will first need to create an account profile with your basic contact information and a resume to begin applying. You must be a registered USAJobs user AND you must be signed-in to your account in order to apply for this position. For help setting up an account or for general help using USAJobs, go to USAJobs Help Page.
NEED HELP?
If you experience any difficulties with the application site, help is available! If you have problems completing your on-line application, contact the Monster Hiring Management Help Desk at 1-866-656-6831 or by e-mail at MGSHELP@monster.com. The help desk is available Monday - Friday 7:00 a.m. to 7:00 p.m. Eastern Time. You may call and leave a voice mail message at all other times.
All required supporting documents will be collected electronically via the USAJobs “Saved Documents” feature.
If you are unable to apply on-line, you may visit our Employment Center for technical assistance in entering your application. The Employment Center is located at 441 Second & D Streets S.W., Washington, D.C., Room H2-178, and is open Monday through Friday from 8:00 a.m. to 4:00 p.m. You may call (202) 226-7000 for directions.
Next steps
You will receive a notice generated by the USAJobs System when you have successfully submitted your application. After all application packages have been received, we will review your application and transcript(s) (if you are qualifying based on education) to ensure you meet the basic qualification requirements.
You can check the status of your application by logging into http://www.usajobs.gov. You may also sign up to receive automatic emails anytime the status of your application has changed by logging into your USAJobs Account, editing your profile and changing the ‘Notification Settings’ to indicate that you want to be notified by email when the status changes. Information regarding the status of your application should be updated in the system within 2 weeks after the closing date of this job announcement.
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