Duties
Performs multiple and varying assignments under the limited direction of the Manager and more experienced analyst. Assists in providing administrative support to management during the planning, developing, monitoring, and executing actions required to manage the office administrative functions including all or several of the following areas: position management, travel, management information systems, logistics, procurement, training, and overall office management. Procures office supplies, equipment, training, and services as needed. Coordinates workplace logistics, such as workspaces, computers/laptops, requests for phone services and wireless devices, finalizing move dates, and other office logistics. Assists in providing notification to the Union. Provides guidance to less experienced staff in the day-to-day operations.
Applies experience and advanced knowledge of administrative processes and procedures to plan and accomplish assignments. Provides assistance and support to management on the operation of assigned programs and the interrelationships of such programs. Performs analysis and research to answer questions and to provide recommendations for resolving issues.
Assists managers and employees with the various systems and automation tools. Uses various processes and software tools to accomplish work assignments. Works with more experience analyst to obtain discrepancy reports for the Directorate and works with the appropriate personnel to reconcile. Uses the agency’s automated system to manage the Directorate’s property and inventory. He/she communicates inventory actions to the Property Custodians and their delegates. He/she shares information to new managers about the FAA property and inventory and explain the applications of policies and procedures. Provides assistance in completing a report of investigation.
Submits travel requests to establish/assign groups and/or route paths, as needed. Tracks and analyzes travel authorizations and vouchers for compliance prior to submitting for approval. Ensures time and attendance records, including LDR, are submitted biweekly by all employees. Assists timekeepers with leave balances and coding. May work with other employees to assist with accessing and using the time keeping system.
Tracks time and attendance and keeps the timekeepers up to date on leave balances related to the specific leave program for them to inform the recipient and provides managers information for approving time and attendance records. Works with timekeepers on the use of the leave code(s) appropriate to the situation.
As an individual contributor of the team, participates in the development of statements of work and independent government cost estimates. He/she serves as a Technical Officer Representative for assigned contracts to support management instructions by taking appropriate steps to initiate requests to obtain resources.
Submits request to the Contracting Officer Representative and/or the Contracting Officer and assists in the coordination of associated activities between the manager and the COR/CO until the contractor resource is obtained. Tracks and analyzes burn rates and identify funding projections. Liaison with Budget Analysts to secure funding. Receives, analyzes, verifies and accepts invoices. In collaboration with Senior Analysts, reviews contract documentation and cost proposals for accuracy and compliance.
Contacts typically are internal and external, among AJW and ATO, customers, and other external parties to share information about the FAA and explain the applications of policies and procedures. Establishes policies and procedures provides guidance for most assignments but allow for considerable discretion to select the most appropriate and approaches or recommends new approaches.
The work is reviewed periodically, typically at major milestones and at completion, for policy compliance and alignment with the requirements of projects and/or other work activities.
Required Documents
Only supplemental documentation, e.g. transcripts, SF-50 or veteran's documentation will be accepted in combination with your on-line application. These documents must be uploaded on or before the closing date of this announcement. All submitted documents should reference the announcement number. *SF-50 (current position title, series, grade, tenure) 30% or More Disabled Veteran: You must submit a DD 214 (Member 4 copy is preferred), and documentation as required by form SF-15 such as an official statement from the Dept of Veterans Affairs or from branch of the Armed Forces certifying to the present existence of service-connected disability. Persons with Disabilities/Persons with Targeted Disabilities: You must provide proof of disability documentation (i.e. Schedule A Letter) that: 1) May be a letter or other documentation on official stationery/ letterhead with an official signature. 2) Clearly states that you are eligible for appointment under the PWD/ PWTD hiring authority or a Schedule A appointment as outlined in 5 CFR Section 213.3102(u). 3) Does not need to detail the specific disability, medical history, or need for accommodation.
All Veterans: If you are claiming veterans' preference, you must submit either a DD Form 214 Certificate of Release or Discharge from Active Duty (Member 4 Copy or equivalent), or a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions. If you are claiming 10 point preference, you must also submit a completed SF-15, Application for 10-Point Veteran's Preference, and supporting documents outlined on the SF-15. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.
If you are claiming 10 point preference but fail to submit the supporting documents outlined on the SF-15, you will be tentatively assessed as a 5 point preference eligible provided your DD Form 214 reflects that you have the service required to qualify for preference. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.
Veterans currently on active duty claiming veterans' preference: You will be granted tentative preference if you submit a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions and your application shows that you have the required service. Prior to being appointed, you must provide to the Servicing Human Resource Management Office a DD Form 214 documenting discharge/release and showing that the service was honorable or general. If you are on terminal leave, you must provide documentation certifying authorized terminal leave.
If you want consideration for one or more of the Special Hiring Authorities, documentation that must be submitted at time of application can be found at
Direct Hiring Authorities | Federal Aviation Administration (faa.gov).
Forms:- SF-15 : Application for 10-Point Veteran Preference
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
You must apply online to receive consideration. Your application must be submitted by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must be submitted at the time a referral list is created in order to receive consideration for positions associated with a register.
IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC REGARDING YOUR EXPERIENCE OR EDUCATION.
We strongly encourage applicants to utilize the USAJOBS resume builder in the creation of resumes.
Please ensure EACH work history includes ALL of the following information:
- Job Title (include series and grade if Federal Job)
- Duties (be specific in describing your duties)
- Employer's name and address
- Supervisor name and phone number
- Start and end dates including month and year (e.g. June 2007 to April 2008)
- Full-time or part-time status (include hours worked per week)
- Salary (optional)
Determining length of General or Specialized Experience is dependent on the above information and failure to provide ALL of this information may result in a finding of ineligible.You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded information again when applying for future vacancies. Please see this guide,
Document Upload Guide, for more information on uploading and re-using the documents in your applications.
Next steps
Once we receive your complete application, the Human Resources Office will conduct an evaluation of your qualifications. Eligible and qualified candidates will be referred to the hiring manager for consideration. You will be contacted directly if selected for an interview.
For instructions on how to check the status of your application, please go to: USAJOBS Help Guide.
Important - If you make any changes to your application, you must resubmit it. If you make changes to your application and do not resubmit it, your changes will not be considered part of your application package, and only your previously submitted application will be evaluated.
All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodation request. Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.