Administrative Specialist #454 Job in Washington DC, DC

Vacancy No. req464 Department Senate
Salary $52,128.00 to $91,198.00 Grade 00 to 00
Perm/Temp Permanent FT/PT Full-time
Open Date 10/16/2024 Close Date 10/30/2024
Job Link Apply Online Who may apply Public
Locations:
Washington DC, DC


Summary

The Senate Sergeant at Arms is seeking a Administrative Specialist. The complete vacancy announcement and application can be found on the United States Senate Career Page at https://sen.gov/J5NY. This vacancy announcement closes at 7pm EST on the closing date. Late applications will not be accepted.

Duties

Answers and directs telephone calls and greets guests; provides information to customers. Sorts and distributes incoming mail and packages, assists with outgoing mail and packages, and provides administrative support with outgoing letters from the SAA and DSAA as needed. Maintains overall appearances of the office, and ensures supplies are available and office machines are operational. Coordinates various administrative tasks and problem solves to ensure the smooth operation of the Executive Office and the SAA as a whole. Performs policy coordinator duties to include coordinating leadership review and editorial tracking of policies, letters, certificates, and letters, and prepares and updates office policy and process guidance documentation. Other duties as assigned.

Requirements

Conditions of Employment

  • For conditions of employment and citizenship requirements, please visit the job announcement on the United States Senate Career Page at https://sen.gov/J5NY.

Qualifications

Other Duties/ Responsibilities

  • Duty Admin Program participation.

Required Work Experience

  • Three years of customer service/receptionist experience, or any equivalent combination of education and experience. Work experience in a Senate office or committee is desirable as that is our customer base.

Required Special Skills/ Knowledge

  • Ability to write well and problem-solve.
  • Ability to multi-task several responsibilities while simultaneously providing exceptional customer service.
  • Ability to answer a multi-line phone system with a high call volume.
  • Knowledge of office equipment, computers, and the ability to learn specialized scheduling software and other programs.
  • Ability to provide exceptional customer service to a variety of guests and customers.
  • Ability to learn the Capitol building and surrounding area.
  • Knowledge of modern office practices and procedures.
  • Ability to follow specific rules, regulations, procedures and protocols.
  • Ability to comprehend and follow written and oral instructions.
  • Ability to establish and maintain effective working relationships with co-workers, customers, guests, and the public.

As part of our hiring process, we may conduct a skills assessment to better understand an applicant’s proficiency in key areas relevant to the role. 

Working Conditions

  • No exceptional physical demands. Occasional late nights and weekend work.

Education

BA/BS.

Additional information

The Sergeant at Arms is an equal opportunity employer in accordance with the requirements of Senate rules, regulations, and applicable Federal Laws. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. Decisions to grant reasonable accommodations will be determined on a case-by-case basis. Please email employment@saa.senate.gov with “Applicant Accommodation” in the subject line. No moving, relocation or pre-employment travel expenses will be paid for this position, or while in application for this position.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated by a panel on the quality and extent of your total accomplishments, experience, and education. Highly qualified candidates may be interviewed and a reference check conducted.

Required Documents

Subject to background/security investigation.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

All applicants must apply for jobs online using this link: https://sen.gov/J5NY. Paper application materials, resumes and attachments that are sent via email, mail or brought in-person will not be considered or accepted. All applicants MUST attach their documents to the online employment application.

Agency contact information

Address
U.S. Senate Sergeant at Arms
SH-142 Hart Senate Office Building
Washington, DC, Washington, DC 20001
Learn more about this agency

Next steps

Qualified candidates will be contacted directly.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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