Summary
This position is located in the Department of Health and Human Services (DHHS), Office of the Secretary (OS), Office of the Assistant Secretary for Financial Resources (ASFR), Office of Grants (OG).
This job is open to
Clarification from the agency
Open to all groups of qualified individuals. Current employees within the Federal civil service. SES reinstatement eligibles and SESCDP graduates may also apply for noncompetitive consideration.
Duties
ABOUT THE POSITION
The incumbent is principally responsible for working with the Director for the Division of Information and Solutions in the OG to oversee and optimize the operational aspects of the Division with robust, replicable, efficient governance to ensure systems operate optimally and in full compliance with applicable quality standards, and Federal statute, regulation, and guidance.
Ensures that Federal IT standards, as well as HHS accounting policies and procedures, and grant-related data standards are implemented throughout the Office's system and service portfolio, as appropriate, to enhance system performance and reliability for its customers.
Ensures that Federal IT development concepts and standards, as well as governing HHS policies and procedures are implemented throughout the Division's systems portfolio. Prioritizes development actions according to established criteria and ensures projects are on time, on budget, responsive to established requirements, and are subject to stringent quality controls. Ensures that the system is enhanced according to Departmental and Federal grant, financial assistance, and financial management regulations and policy requirements.
Maintains and/or seeks trusted expertise in modern software, techniques, and tools to sustain an environment of continuous improvement for optimized system and service delivery. Evaluates when and how improvement may be necessary and evaluates opportunities against key criteria such as benefit, cost, new requirements, efficiency, effectiveness, and equitable grant and program management practices.
Leads a sizeable team of resources, Federal and contracted, to achieve the objectives, goals, and project milestones of the work. Assesses the balance of Federal staff to vendor provided staff to achieve objectives. Creates the conditions for positive office culture, including expectations of cross-divisional information sharing, collaboration, and elimination of single points of failure. Responsible for recruiting, hiring, and retaining, as appropriate, the right Federal staff to maintain a best-in-class service.
Maintains ongoing, productive relationships with grantor agencies through proactive channels such as the partner services groups, executive steering groups, personal contacts, etc., as a critical component of being a mandatory and optional shared service provider.
Operates a highly complex fee-for-service model that fully recovers all operational, maintenance, and development costs. Has full command of vendor assumptions used to evaluate costs and creates sound, defensible methods of allocating those costs. Understands the complex funding environment at HHS and works to strategically assess funding sources such as annual appropriations, revolving and capital funds, and user fees, and justifies work to obtain needed funding.
Ensures integration and collaboration with other OG functions to align systems to grant policy, process, training, and grant systems/services marketplace requirements.
Requirements
Conditions of Employment
- This employer participates in the E-Verify Program
- U.S. Citizenship is required
- Subject to satisfactory security and suitability determinations
- New appointees must successfully complete a 1-year probationary period
- This is a career position in the SES. Unless the selectee is already a member of the SES with career status or has successfully completed an SES Candidate Development Program certified by OPM.
- Executive qualifications must be approved by OPM before appointment can be effected. If you are selected, you will be responsible for working with an HHS Executive Consultant, or QRB Writer to develop an ECQ narrative for submission to OPM
- You must meet the qualification requirements of this position no later than the closing date of the job opportunity announcement.
Qualifications
Open to all groups of qualified individuals in the civil service. Current employees within the Federal civil service. SES reinstatement eligibles and SESCDP graduates may also apply for noncompetitive consideration.
This SES position is being announced using the Traditional Application Method.
As a basic requirement for entry into the Senior Executive Service (SES), you must provide evidence of progressively responsible leadership experience that indicates senior-level management capability and directly related to the skills and abilities outlined under the Executive Core Qualifications (ECQ) and job-specific Mandatory Technical Qualifications (MTQ) listed below. The ECQs assess executive experience and potential, not technical expertise. They measure whether an individual has the broad executive skills needed to succeed in a variety of SES positions. Typically, applicants gain this type of experience in positions at or above the equivalent of the GS-15 grade level in the federal service or its equivalent with state and local government, the private sector, or non-governmental organizations. If you fail to meet this basic qualification requirement and all executive and technical qualification factors, you will be excluded from further consideration.
All applicants must submit a written narrative to address the ECQs. Your narrative must address each ECQ separately and should contain one or two examples per ECQ describing your experiences and accomplishments/results. Your narrative should be clear, concise, and emphasize your level of responsibility, scope and complexity of programs managed, program accomplishments, policy initiatives undertaken, and the results of your actions. Do not write "Refer to Resume" to describe your experiences. Applications directing the reviewer to search within the application or to see the resume are rated incomplete and will not receive further consideration.
Executive Core Qualifications (ECQs):
The ECQ narrative must not exceed 10 pages typed in 12-point font.
- Leading Change: The ability to bring about strategic change, both within and outside the organization, to meet organizational goals. Inherent to this ECQ is the ability to establish an organizational vision and to implement it in a continuously changing environment.
- Leading People: The ability to lead people toward meeting the organization's vision, mission, and goals. Inherent to this ECQ is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts.
- Results Driven: The ability to meet organizational goals and customer expectations. Inherent to this ECQ is the ability to make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks.
- Business Acumen: The ability to manage human, financial, and information resources strategically.
- Building Coalitions: The ability to build coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals.
Fundamental Competencies:
The fundamental competencies are the attributes that serve as the foundation for each of the ECQs: Interpersonal Skills, Oral Communication, Integrity/Honesty, Written Communication, Continual Learning, and Public Service Motivation.
For detailed guidance on developing ECQs, you are strongly encouraged to review the Office of Personnel Management's Guide to Executive Qualifications at http://www.opm.gov/ses/recruitment/ecq.asp
Examples of ECQ statements are available at https://www.opm.gov/policy-data-oversight/senior-executive-service/reference-materials/guidetosesquals_2012.pdf
Mandatory Technical Qualifications (MTQ's):
The MTQ narrative must not exceed 2 pages for each MTQ typed in 12-point font.
- Experience leading in an IT service environment with multiple customers and partners, requiring routine/extensive stakeholder management, and including critical responsibilities such as deriving/justifying cost estimation and allocation methods for customers, and synthesizing diverse and sometimes conflicting customer needs to maintain products or platforms.
- Demonstrated experience with large-scale system modernization and or complex change management efforts affecting multiple partners and/or the public, to include setting a vision for the future of the system/platform and instituting contemporary modernization and customer engagement methods.
Education
There is no positive education requirement for this position.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated based on your experience and your responses to the ECQs and MTQs. Your resume must provide sufficient information to substantiate your narratives and responses to the self-assessment vacancy questions.
Your resume ( NOT TO EXCEED FIVE PAGES), demonstrating possession of the technical qualifications and achievement of the five executive core qualifications are the documents that will be used to determine your basic and specialized qualifications for the position. YOU MUST ADHERE TO THE PAGE LIMITS ABOVE OR YOU WILL NOT BE CONSIDERED.
The ECQ narrative must not exceed 10 pages typed in 12-point font.
The MTQ narrative must not exceed 2 pages for each MTQ typed in 12-point font.
Required Documents
All applicants are required to submit the following documents to be considered for the position:
- Resume that contains your full name, address, phone number, and email address. Do not include your social security number, date of birth, or other personal information.
- Written ECQ Narrative, not to exceed 10 pages total.
- Written MTQ Narrative, not to exceed 2 pages for each MTQ
- Online Assessment Questionnaire. To preview the assessment questionnaire, click here: (https://apply.usastaffing.gov/ViewQuestionnaire/12545596).
- Proof of Noncompetitive Eligibility* instead of an ECQ narrative, if applicable. Acceptable proof is an SF-50 showing career SES status, proof of ECQ certification from OPM's Qualifications Review Board, or a graduate certificate from an OPM-certified SES Candidate Development Program (CDP).
- SF-50 showing your current civil service status if the Area of Consideration is limited to all groups if individuals within the civil service.
Noncompetitive Consideration: You are considered a noncompetitive applicant if you are a current career SES, a graduate of an OPM-certified CDP, or an individual with SES reinstatement eligibility. You may be considered noncompetitively for appointment to this position if you meet the mandatory technical qualifications requirements.
Noncompetitive applicants are not required to submit ECQ narratives, but you must clearly state your noncompetitive status in your resume and submit written narrative response to the MTQ(s). You must submit proof of noncompetitive eligibility (see number 5 under Required Documents).
If you fail to submit any required documents listed above, your application will be deemed incomplete and eliminated from consideration.
Documents submitted that are not listed in the Required Documents section of this announcement will not be considered or forwarded to the rating panel or selecting official.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
You must submit the complete online application and documentation specified in the Required Documents by 11:59 PM (EST) on the CLOSING DATE of this announcement to receive consideration.
Applicants must have a USAJOBS account to apply to this position. For more information on establishing a USAJOBS account; searching for and applying to HHS jobs; or understanding the federal hiring process, contact the Specialist listed on the announcement.
Submitting Your Application
To verify your application is complete, log in to your USAJOBS account, select Application Status, and then select More Information for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
Once the online questionnaire is received, an acknowledgement e-mail will be sent to the address on file. If you are unable to upload any of the required supporting documents, you may fax them to 1-478-757-3144. Please include a cover sheet clearly indicating the announcement for which you are applying.
Should you have any questions related to this vacancy, please contact the HR Specialist listed at the end of this vacancy announcement at least 24 hours prior to vacancy close.
Next steps
You will receive an email informing you of the receipt of your application. Highly qualified candidates may be referred for an interview and may be required to undergo a reference check. The OPM Executive Resources Board (ERB) may review results and make recommendations on final selections to the approving authority. We expect to make a selection within 90 days of the closing date of this announcement.
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