Summary
The Deputy Judicial Conference Secretariat Officer position is located in the Office of the Deputy Director, Judicial Conference Secretariat (JCS). The JCS coordinates and facilitates AO staff support for the Judicial Conference and its committees, and provides overall coordination for the AO advisory group process.
This job is open to
Clarification from the agency
This vacancy announcement is open to the public. This position allows for recurring and situational telework but does not qualify for full-time or remote telework.
Duties
This position will report to the Judicial Conference Secretariat Officer in the Judicial Conference Secretariat (JCS). The JCS is seeking a self-motivated, dynamic, and experienced Deputy Judicial Conference Secretariat to join its team. The JCS plays a vital role in supporting the Judicial Conference and its committees in their work of making national administrative policy for the federal judiciary. The Judicial Conference is a standing body of federal judges that serves as the national policymaking arm of the federal judiciary, setting national internal policies governing the operation of federal courts and federal defender offices, and making recommendations to Congress concerning legislation involving the judicial branch. The Conference conducts much of its work through a network of standing policy committees with jurisdiction over different subject areas, which are also staffed by personnel from the Administrative Office of the U.S. Courts (AO).
Headed by the Judicial Conference Secretariat Officer, JCS is responsible for providing staff services to the Conference and its Executive Committee, including professional and administrative support of the Conference's biannual sessions and more-frequent Executive Committee meetings, and for coordinating other AO staff who support the work of other Conference committees. The JCS activities are highly visible to numerous senior officials of the federal judiciary and high-level staff in the AO. The office is responsible for reviewing all policy proposals concerning the governance and administration of the federal judiciary that are presented to the Conference or its committees, and for supporting the advisory structure of judges and professional court personnel that advise the AO Director.
The incumbent will address inquiries from judges and others regarding policies and actions of the Judicial Conference and its committees, and provide procedural guidance and advice. The incumbent will take the lead in preparing agenda materials for the Executive Committee, supervising the guidance and support provided by JCS to committee staffers (which includes the vetting of policy proposals prepared by staffers for committee consideration), and overseeing the logistical and other administrative arrangements for Conference sessions and Executive Committee meetings. The incumbent will also assist the JCS Officer in carrying out various other functions of JCS, including participation in management decisions, delivery of staff services at Judicial Conference sessions, and acting in the Judicial Conference Secretariat Officer's absence.
The duties of this position include, but are not limited to:
- Supervising legal and non-legal professional staff and participating in management decision making in collaboration with the Judicial Conference Secretariat Officer.
- Supporting the Judicial Conference Secretariat Officer in providing legal and other professional staff support for the Judicial Conference of the United States and its Executive Committee.
- Responding to inquiries concerning Conference policy positions.
- Advising Judicial Conference and committee members on procedural matters.
- Identifying, researching, and analyzing relevant legal, policy, and factual issues that pertain to Judicial Conference policy making.
- Drafting and reviewing internal policies and regulations governing the administration of the judicial branch along with white papers; providing analysis and justifications for policy proposals; and working with other policy staff to address concerns.
- Monitoring policy work across different committees to avoid overlap and conflict; and promoting collaboration across myriad offices and stakeholders throughout the AO on cross-cutting policy issues.
- Overseeing the preparation and distribution of the consent and discussion calendars and other materials related to Conference sessions.
- Attending Judicial Conference sessions for the purpose of taking notes; and aiding in the preparation of preliminary and final reports of Conference actions and other proceedings.
- Attending Executive Committee meetings for the purpose of presenting issues and taking notes; and preparing Memoranda of Action reflecting decisions taken at those meetings.
- Drafting and reviewing other materials distributed to Conference members and the briefing book provided to the Chief Justice as Presiding Official.
- Providing additional support to the Judicial Conference Secretariat Officer who supports the AO Director and Chief Justice in the making of appointments to Conference committees and to special courts, panels, and boards.
- Providing leadership, support and assistance relating to the AO's court advisory process and the activities of advisory councils and groups.
- Identifying process improvements and changes to administrative procedures and protocols to create efficiencies while simultaneously safeguarding the work product of the Judicial Conference and its committees.
Requirements
Conditions of Employment
CONDITIONS OF EMPLOYMENT
- All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.
- Selection for this position is contingent upon completion of OF-306, Declaration of Federal Employment during the pre-employment process and proof of U.S. citizenship for competitive status positions or conversion to a competitive status position with the AO. If non-citizens are considered for hire into a temporary or any other position with non-competitive status or when it is confirmed by the AO Human Resources Office there are no qualified U.S. citizens for a competitive status position (unless prohibited by a law or statue), non-citizens must provide proof of authorization to work in the U.S. and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at USAJOBS Help Center | Employment of non-citizens/. For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to Form I-9, Employment Eligibility Verification.
- All new AO employees will be required to complete an FBI fingerprint-based national criminal database and records check and pass a public trust suitability check.
- New employees to the AO will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights/responsibilities, visit https://www.e-verify.gov/.
- All new AO employees are required to identify a financial institution for direct deposit of pay before appointment.
- You will be required to serve a trial period if selected for a first-time appointment to the Federal government, transferring from another Federal agency, or serving as a first-time supervisor. Failure to successfully complete the trial period may result in termination of employment.
- If appointed to a temporary position, management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.
Qualifications
Applicants must have demonstrated experience as listed below. This requirement is according to the AO Classification, Compensation, and Recruitment Systems which include interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.
Bar Membership: Applicants must currently be an active member in good standing of the bar of a state, territory, the District of Columbia, the Commonwealth of Puerto Rico or a federal court of general jurisdiction. Applicants are responsible for citing minimum qualifications such as J.D. and bar membership information (institution name, state(s) for bar, and dates) on their respective resumes. Failure to supply details will constitute an incomplete application. All qualification requirements must be met by the closing date of this announcement.
Post J.D. Experience: Applicants must also possess at least 4 years of post J.D. experience.
Specialized Experience: Subsequent to graduation from law school, applicants must have at least one year of specialized experience which is in or directly related to the line of work of this position. Specialized experience for this position is demonstrated experience analyzing and presenting, interpretations of statutes, regulations, decisional law, and opinions, and presenting legal or policy issues for decision.
Highly Desired:
- Experience providing staff support to Judicial Conference committees, circuit judicial councils, Council committees, or similar policy-making or advisory groups.
Education
Applicants must possess a law degree (J.D.) from a law school accredited by the American Bar Association (ABA). Qualifying education must have been obtained from an accredited college or university recognized by the Department of Education. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on OPM's website at http://www.opm.gov/policy-data-oversight/classification-qualifications/.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
We will review your resume and supporting documentation and compare this information to your responses on the occupational questionnaire to determine if you meet the minimum qualifications for this job. If you meet the minimum qualifications for this job, we will evaluate your application package, to assess the quality, depth, and complexity of your accomplishments, experience, and education as they relate to the requirements listed in this vacancy announcement.
You should be aware that your ratings are subject to evaluation and verification. If a determination is made that you have rated yourself higher than is supported by your resume and/or narrative responses, you will be assigned a rating commensurate to your described experience. Failure to submit the mandatory narrative responses will result in not receiving full consideration and/or rating credit. Deliberate attempts to falsify information may be grounds for not selecting you, withdrawing an offer of employment, or dismissal after being employed.
Required Documents
For this job announcement the following documents and/or information are required:
- Resume - Any written format you choose to describe your job-related qualifications.
- Citizenship - Include country of citizenship on resume.
- Notification of Personnel Action (SF-50) - All applicants outside of the AO must submit a copy of your latest SF-50 to verify current or former Federal employment status.
- Veterans Preference documentation - Certificate of Release or Discharge from Active Duty (DD Form 214), if applicable Application for 10-Point Veteran Preference (SF-15) and an official statement, dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, certifying to the veteran's present receipt of compensation.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below.
The complete application package must be submitted by 05/15/2024 to receive consideration.
To begin, click
- Apply Online to access an online application. Follow the prompts to select your USAJOBS resume and/or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account.
- You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application.
- You will receive an email notification when your application has been received for the announcement.
- To verify the status of your application, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Application Status page will display the status of your application, the documentation received and processed, and your responses submitted to the online application. Your uploaded documents may take several hours to clear the virus scan process.
- Click the following link to view and print the occupational questionnaire https://apply.usastaffing.gov/ViewQuestionnaire/12393502
Next steps
After a review of your complete application is made, you will be notified of your rating and referral to the hiring official if determined qualified. If further evaluation or interviews are required, you will be contacted.
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