Summary
You will serve as the Executive Assistant providing senior level administrative support to the Associate Administrator (AA) and the Deputy Associate Administrator (DAA) as well as the DR&R Headquarters (HQ) Directors.
This job is open to
Clarification from the agency
United States Citizens
Duties
As an Executive Assistant at the GS-0301-12, some of your typical work assignments may include:
- Receives visitors and telephone calls, from various staff throughout the DR&R Centers, other government agencies, congressional staff, and senior representatives of state and local governments.
- Tracks and informs the AA, DAA (and other assigned HQ senior managers) of their appointments, commitments or actions through the use of calendars such as Outlook and aids them with the preparation of reports, documents and other materials needed for their appointments.
- Interprets and maintains the SBA and DR&R guidelines related to the preparation and processing of controlled correspondence documents.
- Serves as an official DR&R HQ timekeeper.
- Reviews, writes, and edits documents on behalf of the AA and DAA as well as other assigned HQ managers.
- Uses office automation systems including current Microsoft Office packages, as well as custom software applications to accomplish their work.
IMPORTANT NOTES:
- This is a temporary position, which is an Excepted service status position with a full-time work schedule.
- If required to travel to a disaster site, you may encounter hazardous working and/or living conditions, for example, no water or electricity and/or minimal lodging facilities.
- By applying for this position with SBA's US Small Business Administration , you can enjoy challenging but satisfying work and join a highly motivated and diverse team that helps families and businesses rebuild their lives after a disaster.
- Additional selections may be made from this announcement if identical vacancies occur within 180 days from the closing date.
- This is not a bargaining unit position.
Requirements
Conditions of Employment
- You must be able to obtain and maintain a Government travel credit card.
- Favorable background investigation and credit check are required.
- Mandatory Overtime: In order to respond quickly and efficiently to disaster survivors, substantial compensated overtime hours may be required while on assignment (up to seven days a week and ten to fourteen hours a day).
- This position is not included in a bargaining unit.
- U.S. citizenship is required.
Qualifications
*Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g. Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. If qualifying based on related unpaid (e.g. volunteer service) experience, you must provide hours worked per week and beginning/ending dates (mm/yyyy to mm/yyyy).*
You must meet all qualification requirements by the closing date of this announcement.
Experience: To receive credit, you must indicate the month and year as well as the average hours worked per week for each employer or that experience will not be credited for meeting the specialized experience requirement.
GS-12: To qualify you must have at least 1 full year (52 weeks) of specialized experience equivalent in difficulty and complexity to the GS-11 level in the Federal service that has equipped you with the particular knowledge, skill, and ability to perform successfully in this position. This experience may have been gained in a Non-Federal service position. In addition, this Specialized Experience must demonstrate all the following:
- Performing a minimum four (4) of the following six (6) administrative functions for an organization: (1) preparing and reviewing correspondence ensuring proper grammar and format; (2) preparing qualitative and quantitative reports; maintaining databases; (3) preparing and reviewing time and attendance records for accuracy and completeness; (4) monitoring progress on action items; (5) preparing responses to inquiries and requests for information; (6) coordinating executive travel; and
- Establishing executive calendars to include organizing, scheduling, and maintaining a calendar or schedule; and
- Creating and maintaining records/files; and
- Utilizing mobile and desktop productivity applications such as web browsers, email, spreadsheets, and word processing; and
- Communicating information from management/senior leaders to both internal/external audiences considering the nature and sensitivity of the subject matter.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Applications will be reviewed for qualifications. You will be contacted directly if selected.
Required Documents
Required Documents
Toapply for this position, you must provide a complete Application Package which includes:
1. Your Resume showing average hours worked per week, dates of employment and duties performed.
2. Completed Questionnaire
3. Other supporting documents, such as:
- Veterans' Preference documentation, if applicable (e.g. DD-214 Member Copy 4 or other DD-214 copy showing type of discharge/character of service, SF-15 Form and related documentation, VA letter, etc.)
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (EST) on 07/03/2024 to receive consideration.
- To begin, click Apply Online to access an online application. Follow the prompts to select your USAJOBS resume and/or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account.
- You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application.
- You will receive an email notification when your application has been received for the announcement.
- To verify the status of your application, log into your USAJOBS account, select the Application Status link and then select the More Information link for this position. The Application Status page will display the status of your application, the documentation received and processed, and your responses submitted to the online application.
Your uploaded documents may take several hours to clear the virus scan process.
Next steps
SUITABILITY, CLEARANCE & REQUIREMENTS: A background investigation may be required for all new hires. Appointment will be subject to the applicant's successful completion of a background investigation and favorable adjudication. Failure to successfully meet these requirements will be grounds for termination.
Once your online application is submitted you will receive a confirmation notification by email.
SBA uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.
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