Summary
This position is located in the District of Columbia (DC) Courts, Human Resources Division, Benefits Branch. The Human Resources (HR) Assistant provides information and assistance in the processing of various benefit programs offered at the DC Courts. The incumbent will process and code benefits and personnel actions in the Federal Personnel and Payroll System (FPPS), and maintain official employee records.
This job is open to
Clarification from the agency
United States Citizens or individuals lawfully admitted for permanent residency or authorized by the United States Citizenship and Immigration Service to work in the United States.
Duties
BRIEF DESCRIPTION OF MAJOR DUTIES:
- Reviews personnel action requests for appropriateness and supporting documents; resolves discrepancies and identifies when there is a need for additional information.
- Prepares, monitors, and tracks actions, conducts follow-up, and keep customers informed of Human Resources related developments.
- Prepares and facilitates new employee orientation to include processing and updating as necessary I-9 forms.
- Provide technical guidance and consultative services on eligibility and enrollment for federal benefits, to include health insurance, life insurance, vision, dental, long-term care and employment verification; Advises supervisors and employees on regulatory requirements of the programs and develops instructions.
- Analyzes information to establish the length and type of creditable service, confirm/establish TSP, leave, retirement Service Computation Date and prepares annuity computations for employees.
- Provides technical guidance and consultative services to individual employees on all aspects of retirement benefits and coverage under Civil Service Retirement System and Federal Employee Retirement System.
- Researches regulations and records and advises employees on the buyback of creditable time for retirement. Determines the amount of retirement contributions, refunds of contributions, payments, and repayments needed for service credit to include military deposits, and whether all special requirements and conditions applicable to the type of case have been met; and whether the requirements for payment of a survivor annuity or lump sum are satisfied.
- Writes and verbally communicates techniques to develop and deliver briefings, status/staff reports, and correspondence to managers to foster understanding and acceptance of findings and recommendations.
- Works effectively both independently and in a team or collaborative environment and demonstrate organizational and interpersonal problem-solving skills.
Requirements
Conditions of Employment
- Background and security investigation are required.
- A probationary period of one (1) year must be successfully completed.
To qualify for this position, you must submit the following:
1. Resume
2. Completed Vacancy Questionnaire
3. Documentation /Proof of Education (e.g. copy of HS diploma, GED certificate, college transcript or degree)
4. List of professional references
All required documentation must be received by the closing date of the announcement.
Qualifications
Minimum Qualification:
Grade 7: High school diploma or GED certificate and two (2) years of general administrative experience and one (1) year of experience working in a human resources environment. Attention to detail, exceptional customer service and time management are required.
Grade 8: High school diploma or GED certificate and two (2) years of general administrative experience and two (2) years of specialized experience. Attention to detail, exceptional customer service and time management are required.
Grade 9: High school diploma or GED certificate and two (2) years of general administrative experience and three (3) years of specialized experience. Attention to detail, exceptional customer service and time management are required.
Specialized experience is defined as:
- Skilled in applying Retirement, Payroll, Health and Life Benefits and other personnel regulations, laws, and procedures. Processing various payroll/personnel actions.
- Demonstrated skill processing various payroll/personnel actions and/or extracting and inputting personnel and/or payroll data in an automated payroll or HRIS system.
- Ability to identify problems, determine accuracy and relevance of information to generate and evaluate alternatives and recommend solutions.
Equivalent combinations of relevant education may be substituted for general experience.
*Applicants please be advised that your resume must clearly describe your relevant experience and that you meet the basic qualifications or you will not be determined qualified for this position.
Please note that authorization for the release of your adult criminal record revealing any convictions and forfeitures, and any criminal cases currently pending before the courts is required. If you are selected for the position, a criminal history records check will be conducted.
The incumbent should be an enthusiastic and engaged professional who enjoys working with a diverse group of Court personnel and customers and lives the DC Courts’ values of Accountability, Excellence, Fairness, Integrity, Respect, and Transparency.
Education
To qualify based on education, upload a copy of your college transcript or degree. The transcript must show the name of the college or university, your name, list of courses with credit hours, major(s), and grade-point average or class ranking.
Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for District of Columbia Courts employment. You can verify your education here: http://ope.ed.gov/accreditation/.
Foreign Education: If you are using foreign education to meet qualification requirements, you must upload a Certificate of Foreign Equivalency with your transcript at time of application to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
This is not a federal position.
The District of Columbia Courts is an independent branch of the District of Columbia Government and is not under the authority of the City Mayor or the D. C. Council. DC Courts' appropriation comes directly from Congress. All DC Courts non-judicial employees receive federal benefits for the following programs: Life Insurance, Retirement Benefits, Health Insurance and Workers Compensation.
Please click on the following for more information about these benefits:
http://www.opm.gov/Insure/health/enrollment/new_employees.asp
The DC Courts leave policy is as follows:
Annual Leave: New full-time employees earn four (4) hours of annual leave biweekly. After three years of service this increases to six (6)hours biweekly, and at 15 years it increases to eight(8)hours biweekly. Most military, federal and District of Columbia government service counts toward the time required to go into the next higher annual leave category. Employees can carry over no more than 240 hours of annual leave into the next leave year.
Sick Leave is used for personal medical needs, care of a family member, or adoption related purposes. Full-time employees earn four(4)hours of sick leave biweekly. This leave can be accrued without limit.
In addition to the federal health plans, the DC Courts offer employees supplemental vision and dental plans as well as a commuter transit benefit subsidy, for a maximum of $150 a month. There are 26 pay periods in the year.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Upon receipt of your complete application package, a review of your application will be made to ensure that you meet the minimum qualification requirements. Answers submitted in the questionnaire must be supported on your resume.
Your resume must reflect the relevant experience and that you meet the minimum qualifications or your application will not be considered. You may preview questions for this vacancy.
Required Documents
1. Resume
2. Completed Vacancy Questionnaire
3. Documentation /Proof of Education (e.g. copy of HS diploma, GED certificate, college transcripts or diploma)
4. List of three (3) professional references
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the vacancy questionnaire. Afterward, click the Submit My Answers button at the end of the process.
Next steps
The highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. All applicants will be notified of the outcome.
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