Management and Program Analyst (Field)

Clarification from the agency

Open to IRS Career/Career-Conditional, Treasury/IRS CTAP, & IRS RPP employees

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.

• Maintains electronic filing system group files and ensures mandated guidance policies are followed. Ensures field office records, paper and electronic, adhere to records retention requirements and verifies documentation requirements are followed. During staff meetings or written office communications, provides guidance on office procedures as applicable.
• Conducts annual administrative reviews for each group. Works with management to obtain responses to identified findings.
• Provides administrative support to manage a fleet of government-owned vehicles (GOVs). Processes registration renewals, new license plate requests, vehicle surveys, accident reports, law enforcement vehicle permit requests, and tickets.
• As the training coordinator for the field office, incumbent is responsible for reaching out to management and members of the field office for training nomination opportunities. Responses are collected/compiled for senior management review and provided to the Director of Field Operations (DFO) office for selections. Serves also as the field office coordinator for Integrated Talent Management (ITM) to ensure the field office employees have completed all mandatory training in a timely manner.

STANDARD POSITION DESCRIPTIONS (SPD): PD24127 and PD24128
Visit the IRS SPD Library to access the position descriptions.

Conditions of employment

• Probationary Period - A person who is required to go through a probationary period and then is transferred, promoted, demoted, or reassigned before he or she completes such period is required to complete the remainder of the probationary period in the new position.
• Government Credit Card - Obtain & use a Government-issued charge card for business-related travel.
• Drug Test - Submit to a drug test prior to your appointment and random drug testing while you occupy the position.

ADDITIONAL REQUIREMENTS SHOWN IN QUALIFICATIONS SECTION

Vacancies to be filled as follows. Please see location information above to find the street address, city and state for each of the Building Codes (BC):

4 vacancies to be filled in BC:
AL1238
AL2197
AL2203
AL2393
GA0087
GA0121
GA1016
GA2004
GA2410
GA2441
GA2480
GA2493
LA0034
LA1340
LA1420
LA1651
MS0083
MS2103
MS2191
NC0111
NC2410
NC2598
NC2668
SC0068
SC1149
SC2089
SC2095
TN0005
TN0029
TN0052
TN2042
TN2190
TN2351
AR0063
AR1184
AR1316
OK1356
OK1431
OK1452
TX0224
TX0230
TX0284
TX0302
TX2096
TX2224
TX2481
TX0227
TX0297
TX0298
TX0316
TX1732
TX2007
TX2038
TX2125
TX2158
TX2445
TX2485
TX2785
TX2835
FL0061
FL1328
FL2174
FL2437
PR3930
FL0067
FL1005
FL1407
FL3132
FL2402
FL3017
FL3100
FL3279
FL3285
DC0022
DC0043
DC0198
MD0055
MD0195
MD0278
MD0487
MD1248
VA0008
VA0088
VA0535
VA0056
VA0688
VA1608
WV0167
WV0191
WV0304
WV0318

4 vacancies to be filled in BC:
CT0013
CT0059
CT0061
CT3438
MA0131
MA5785
MA5982
MA6035
ME4276
NH0037
NH6185
RI7085
VT8139
IL0236
IL2337
IL2454
IL2457
IL2549
IL2551
IL2558
IL2636
IN0133
IN1641
IN1765
IN1822
IN1823
IN1905
MN0015
MN1600
MN1720
WI1738
WI1784
WI1720
KY0086
KY1472
KY2020
KY3060
MI0800
MI2101
MI2181
MI2186
MI2210
MI2218
MI3022
OH0189
OH0192
OH0194
OH0195
OH2146
OH2260
OH2320
OH2342
NJ0145
NJ4541
NJ4611
NJ4721
NJ5105
NJ5114
NJ6998
NY0300
NY0350
NY0376
NY6385
NY6408
NY7064
NY7071
NY7184
NY7288
NY7304
NY7340
NY7357
NY7501
DE0052
PA0233
PA0277
PA0507
PA0596
PA0600
PA0719
PA0809
PA0871
PA0959

3 vacancies to be filled in BC:
CO0018
CO0046
CO1811
CO1860
CO1989
CO2177
ID4362
MT5383
MT5513
MT5524
WY0029
CA0150
CA0198
CA0273
CA0521
CA6921
CA7023
CA7395
CA7585
CA8050
CA8500
CA8503
CA0154
CA0221
CA0281
CA6116
CA6139
CA6901
CA7588
CA7803
CA7898
CA8211
AZ0052
AZ0058
AZ6886
AZ7748
AZ7887
NM0042
NM1464
NV0012
NV7516
UT0035
UT0036
UT1522
AK3237
HI8469
OR0043
OR0051
OR6527
OR6674
WA0064
WA0094
WA0101
WA8075
IA0112
IA1465
IA1550
IL2528
KS1603
KS1615
MO0106
MO1741
MO1833
MO1937
MO1993
MO2008
ND0046
NE0051
SD0035
SD1317

Qualifications

Federal experience is not required. Experience may have been gained in the public sector, private sector or through Volunteer Service. One year of experience refers to full-time work; part-timework is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week, on your resume.

You must meet the following requirements by the closing date of this announcement.

GS-09 SPECIALIZED EXPERIENCE: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-07 grade level in the Federal Service. Specialized experience must include:

• Preparing comprehensive program analyses and evaluations pertaining to the effectiveness of program operations.
• Developing changes in methods and conducting studies of employee/organizational efficiency and productivity.
• Planning, coordinating, and establishing operating methods and procedures for accomplishment of project mission.
• Providing guidance for various analytical studies to resolve substantive problems or improve effectiveness and efficiency of operating line or administrative support programs.

OR master's or equivalent graduate degree in a field demonstrating the knowledge, skills, and abilities necessary to do the work. (e.g., Business Administration)
OR two full years of progressively higher-level graduate education leading to a master's degree in a field demonstrating the knowledge, skills, and abilities necessary to do the work. (e.g., Business Administration)
OR LL.B. or J.D., if related
OR You may qualify by having a combination of experience and education as described above.

GS-11 SPECIALIZED EXPERIENCE: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-09 grade level in the Federal Service. Specialized experience must include:

• Preparing evaluations for a segment or phase of a broader project or study.
• Utilizing conventional techniques to gather, assemble, and analyze facts, draw conclusions, and devise alternatives.
• Preparing draft reports and other substantive guidelines and materials.
• Recommending changes and/or alternative methods, processes, and techniques to improve program and administrative procedures.
• Performing operational reviews, program evaluations, and guidelines pertaining to the effectiveness of line program operations and proposing recommendations and conducting studies of employee/organizational efficiency and productivity.

OR A Ph.D. or equivalent doctoral degree in in a field demonstrating the knowledge, skills, and abilities necessary to do the work. (e.g., Business Administration)
OR Three (3) full years of progressively higher-level graduate education leading to a Ph.D. or equivalent doctoral degree in a field demonstrating the knowledge, skills, and abilities necessary to do the work. (e.g., Business Administration)
OR LL.M. if related
OR You may qualify by having a combination of experience and education as described above.

AND

You must also meet the following requirement(s):

• TIME AFTER COMPETITIVE APPOINTMENT (TACA): By the closing date (or if this is an open continuous announcement, by the cut-off date) specified in this job announcement, current civilian employees must have completed at least 90 days of federal civilian service since their latest non-temporary appointment from a competitive referral certificate, known as time after competitive appointment. For this requirement, a competitive appointment is one where you applied to and were appointed from an announcement open to "All US Citizens"
• TIME IN GRADE (TIG): For positions above the GS-05,applicants must meet applicable time-in-­grade requirements to be considered eligible. One year (52 weeks) at the next lower grade level is required to meet the time-in-grade requirements for the grade you are applying for. For positions at the GS-05, you cannot advance to the GS-05 if you have held a GS-02 in the past 52 weeks. There is no TIG restriction for GS-02, 03 or 04 positions.

For more information on qualifications please refer to OPM's Qualifications Standards.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. Applicants who disqualify themselves will not be evaluated further.

You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):

• Decision Making
• Oral Communication
• Planning and Evaluating
• Technical Competence
• Writing

Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration.

Rating: Your application will be evaluated in accordance with the Service's Merit Promotion Plan. A quality group rating will be used to rank and select eligible candidates. If qualified, you will be assigned to one of three quality level groups, Superior/Best Qualified, Highly Qualified and Qualified.

Referral: Eligible applicants rated in the highest quality group, may be referred to a selecting official for consideration. Candidates, if required to participate in a selection interview (telephonic and/or in person at the discretion of the Selecting Official in accordance with hiring practices), will be interviewed in quality group order. We will not reimburse costs related to the interview such as travel to and from the interview site.

Performance Appraisal and Awards - Will not be used in determining your overall rating. Any performance appraisal/evaluation and award documentation you provide will be forwarded to the selecting official. The selecting official will review this documentation and give it due weight consideration during the overall selection process. IRS employees may obtain their most recent awards listing at https://persinfo.web.irs.gov/.

If you are a displaced or surplus Federal employee (eligible for the Career Transition Assistance Plan (CTAP), you must receive a score of Highly Qualified orbetter to be rated as "well qualified" to receive special selection priority.

The following documents are required and must be provided with your application. All application materials, including transcripts, must be in English.
Incomplete or insufficient information may result in not being considered for the position, or not receiving special consideration for which you may be eligible.
Please view Application Preparation or How to write a resume for federal job.

1. Resume
… Your resume should:

• Be limited to two (2) pages. Applicants with resumes exceeding two-pages will be removed from consideration. We recommend utilizing a standard 8.5x11-inch document size, a sans-serif font such as Arial or Calibri with a font size no smaller than 10-point for the main text, and page margins of 0.5 inches. Applicants that attempt to circumvent the 2-page limit page limit, for example by materially reducing readability, will be deemed ineligible. If you update your application, only the most recent resume received (uploaded under the "Resume" document type) will be considered to determine qualifications.
• Include your name and contact information.
• Include relevant work experience - Employer Name, Job Title, Employment dates (start to end date or present), number of hours worked per week, and a brief description of duties that clearly demonstrate your qualifications. To receive full credit for work experience, you must include specific MM/DD/YYYY start and end dates for every position.
• Include pay plan, series, and grade (e.g., GS-0301-09) for all federal service jobs.
• Not include photographs, classified or sensitive information, SSN, encrypted/digitally signed documents, or other inappropriate content. Resumes containing prohibited information will be deemed ineligible.
• Not include embedded links as they will not be opened or considered when determining qualifications.
• Not include personal information such as age, sex, religion, race, or disability.
• Not include specialized experience copied from the announcement or position description, as this is not a demonstration of your experience.

2. Education (if applicable) - Refer to Qualification and Education sections above for requirements

• For positions with an education requirement, or if you are qualifying for this position based on education or training, submit a copy of your transcript(s) or equivalent. An official transcript(s) will be required if you are selected.

3. Registration/License (if applicable) - Current, active registration/license

4. Performance Appraisal/Awards (strongly encouraged)

• Submit the most recent completed annual performance appraisal.
• Submit copies of any incentive/performance awards received that may have an impact on the qualifications for the position to be filled.

5. Career Transition Assistance Plan (CTAP) (if applicable) Selection priority program for displaced or surplus federal employees:

• Review and submit the required documentation as outlined under CTAP

6. IRS Reassignment Preference Program (RPP) (if applicable)

• Submit your RPP Notice and most recent performance appraisal.
• Appraisal must reflect Fully successful or higher overall rating.

7. Current Employees Documentation (recommended if applicable)

• If applying for a higher grade and you met time-in-grade (TIG) at another agency, it is recommended that you provide an SF-50(s) (Notification of Personnel Action) (or equivalent) which demonstrates you meet the 52-week TIG requirement (e.g., Promotion with an effective date more than one (1) year old, Within-Grade-Increase at the highest grade held). Failure to provide an SF-50(s) that shows your eligibility may result in an ineligible determination.

Next steps

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