Museum Specialist (Associate Registrar for Loans (NLS Pilot)) Job in Washington, DC

Summary

This job is open to

• The public

  U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Duties

As the Museum Specialist, you will:

• Oversees loan requests, determines potential viability, and works with curators to assess suitability of the loan request and art availability.  Circulates requests to appropriate offices for review.  Manages the progress and status of loans. Secures recommendations of relevant curators for loan requests through curatorial memorandum by providing pertinent loan information for decision making.  Coordinates and completes the examination and evaluation of artworks with the Head of Conservation or designated representative as necessary for loan approval. 
• Works with conservation staff in safeguarding works of art and that appropriate packing, shipping, and installation methods are followed, and assists them in determining the most appropriate packing and shipping methods for fragile and complex works of art. Coordinates condition checks with conservators and maintains condition reports. Ensures that condition reports are completed by conservation staff. Develops and manages master Loan Production Schedule in coordination with other loan registrars. Directs the Art Production Coordinator and art handlers in the packing, unpacking and movement of loans to meet deadlines and to fulfill objectives.  Coordinates activities with outside contractors, curators, couriers, and other gallery personnel involved with loan preparation activities.
• Negotiates special conditions regarding the artworks to be lent, in consultation with conservation. Liaises with customs officials for the completion of shipping documents and the clearing of such documents through the customs office.  Ensures that all foreign shipments leaving the National Gallery and the United States are handled in conformity with the customs regulations of foreign countries and of the United States Transportation Security Administration. Conveys the technical specifications for outside contractors to construct shipping crates and other services and assures that all work has been performed to standards. Organizes the loan crate retrieval from and return to the crate refit program. Continually communicates with outside museums, shippers, and contractors for arranging movement of artworks; with customs brokers for arranging clearance for foreign shipments; and with other officials and counterparts at other institutions. 

Requirements

Conditions of Employment

• U.S. Citizenship or National
• This employer participates in the e-Verify program.
• See "Other Information" section regarding Selective Service requirements.
• All required documents must be submitted by 11:59PM EST on closing date.

REQUIREMENTS:

Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week.

To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a Federal job announcement includes the requirement that applicants must be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply.

How You Will Be Evaluated

Required Documents

How to Apply

To be considered for this position, you must submit your complete application, including all required supporting documentation (see "Required Documentation" section) no later than 11:59pm U.S. Eastern Time on the closing date of this announcement. If you fail to submit a complete application prior to the closing time (regardless of when you started) the application system will not allow you to finish! Requests for extensions will not be granted, so please begin the application process allowing yourself enough time to finish and submit your application before the deadline. Our application system displays a countdown timer in the top-left corner of the screen for your reference.

Steps to submit a complete application:

1. You must have an active USAJOBS account and be logged in.
2. You must have a completed resume associated with your USAJOBS account.
3. Once you are logged in and all of your application materials are ready, click on the 'Apply Online' button to get started.
4. You will be given the option to include your resume, documents, and demographic information from your USAJOBS profile. You will then be transferred to the National Gallery of Art's application tracking system. If you select documents from your USAJOBS account, you MUST complete the download process in a later step or your USAJOBS documentation WILL NOT be transferred! See Step 6.
5. You must respond to all applicant assessment questions, carefully following all instructions provided.
6. You will then be asked to upload additional supporting documentation. If you selected documents from USAJOBS prior to being transferred to our application system (Step 4), you will need to click the "USAJOBS" link to complete the transfer process. These documents ARE NOT automatically transferred! It is ultimately your responsibility to make sure that all required documents are either faxed, uploaded, or transferred from USAJOBS successfully. If you are unsure whether your documents went through, please contact the Agency Contact listed on the announcement BEFORE the vacancy closes.
7. IMPORTANT: In the final step of the application process you will be shown a copy of your resume and all the information you entered during the application process. You must click the 'Finish' button at the bottom of this final page and receive confirmation that your application has been received. If you do not click 'Finish', your application will not be received!

If your resume does not support the responses in your application questionnaire, or if you fail to submit required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your evaluation rating may be adjusted accordingly.

Steps to modify or withdraw your application:

1. Return to USAJOBS and log in to your account.
2. In the "My Account" screen, click "Application Status" in the left-hand column.
3. You will see a table list of all the jobs you've applied to, click on the title of the application you want to modify.
4. If the announcement is still open the button which normally says "Apply Online" will instead say "Edit Application", click that button. (If you wish to withdraw your application from consideration after the closing date, contact the HR Specialist listed on the announcement.)
5. You will be directed back to NGA's application tracking system where you can make changes, or you can click "Withdraw Application" to remove your application from being considered.

NEED HELP?

• If you experience any difficulties with the application process (anything after you have clicked the 'Apply Online' button), please contact the Agency Contact listed on this announcement during normal business hours. If you are receiving any kind of error message, please be ready to provide a screenshot or at a minimum, the error message text and number.
• If you are having trouble with USAJOBS (searching for jobs, account password/profile issues, or Resume Builder help, please visit the USAJOBS Resource Center or e-mail USAJOBS3.0@opm.gov. Regretfully, NGA cannot resolve issues with your USAJOBS account. We regret that we are unable to support any issue with USAJOBS, as this service is maintained by the Office of Personnel Management exclusively.
• If you are experiencing a significant hardship which hinders your ability to apply online please contact the Agency Contact listed on this announcement during normal business hours to discuss your situation. Resumes and/or supporting documentation alone will not be considered without the inclusion of a hard copy application packet. The complete package is due no later than 5:30 PM Eastern Daylight Saving Time on the closing date of this announcement.

Next steps

When the vacancy announcement closes we will conduct an evaluation of your qualifications and determine your ranking. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. We expect to make a selection within 30 to 90 days of the closing date of this announcement. To check your application status for this job, please go to My USAJOBS, input your User ID and password, and select "Track your online job Applications".