Summary
This position is located in the Architect of the Capitol (AOC), Office of the Chief Engineer (OCE). The selectee performs a mixture of administrative and support functions across various programs and processes.
This job is open to
Clarification from the agency
See Requirements section of this announcement for information on who may apply.
Duties
This is a career ladder position requiring the incumbent to perform progressively more complex duties and responsibilities leading to the full performance level. * Duties quoted at the GS-11 level.
Major Duties:
Management, Administrative and Project Support
- Provides administrative support to the Office of the Chief Engineer (OCE) through knowledge of and compliance with applicable AOC policies, procedures and OCE standard operating procedures.
- Collaborates with liaises with other staff internal and external to OCE, including but not limited to hiring managers, supervisors, and other leaders to complete deliverables within deadlines.
- Provides guidance and support as requested on a wide variety of financial, administrative, process, policy and business process related matters.
- Proactively plans and schedules tasks accordingly to meet deadlines, seeks direction on the prioritization of tasks where appropriate and conducts guided and independent analysis of processes to ensure a high level of customer or client satisfaction and the speedy movement of actions and items through internal processes.
Human Resources Management
- Serves as point of contact within OCE to provide proactive support, guidance, and advice to managers, supervisors, and other employees on the full range of Human Capital Management Division (HCMD) policies, processes, and procedures, including training on human resources systems as needed.
- Acts as a resource to employees in the administration of benefits and acts as a liaison to relevant offices in HCMD to ensure that employees receive information and timely support related to their benefits and associated questions.
- Independently generates, tracks, summarizes, and analyzes data related to human capital management to aid OCE leadership in monitoring performance and progress against established OCE priority objectives.
- Serves as a time and attendance coordinator, assisting employees and supervisors with any issues and liaising with payroll or benefits branches as necessary.
Office Activities Coordination
- Proactively and independently conducts tactical and long-range planning, resource determination, scheduling, project management, evaluation and coordination of programs such as organizational finance, acquisition, human resources, project management, training, and logistics support as they relate to operations, including organization finance, acquisition, and dashboard reporting.
- Captures data for reporting and analysis related to the organization’s operations and prepares reports and other presentations on program planning and evaluation.
- Respond to queries, direct technical information requests, and complete tasks involving established policies and procedures.
- Assists with disseminating information and wide-ranging communications on assigned program areas.
- Assists with the application, tracking, and adherence to accountable property policies.
- Acts as primary or secondary access badge point of contact.
- Manages administrative files and records and recommends improvements to ensure compliance with records management policies and regulations.
Travel and Training
- Manages, coordinates and oversees the full range of training administration for OCE; Reviews, routes and processes training plans and training requests and ensures training evaluations are completed by employees.
- Liaises with the AOC travel office and/or AOC Learn to ensure resolution of issues and disseminates opportunities related to both mandatory and voluntary training; Tracks AOC mandatory training compliance and all training by OCE employees.
- Supports the full range of local and long-distance travel for OCE; Serves as primary point of contact for all OCE travelers and provides support through initiation of travel, generation of supporting documents and submission of vouchers.
- Serves as first line reviewer and approver of OCE travel in the online travel system; Liaises with AOC Travel Office to ensure resolution of any issues and timely travel and voucher approvals.
- Tracks travel expenditures, monitors availability of funds and analyzes data in support of management objectives; Ensures all travel is conducted in compliance with applicable Federal regulations and AOC policies or procedures.
Procurement Support
- Uses Financial Management System (FMS) and Maximo operating systems to perform purchasing duties.
- Assists with purchasing supplies, materials, tools, and equipment; Responsible for procuring supplies, services, and equipment through a variety of small purchasing methods and procedures.
- Serves in the capacity of Cardholder of the Government-wide Purchase Card and is responsible for safeguarding the purchase card and account number and assures that the card is properly secured.
Performs other related duties as assigned.
Requirements
Conditions of Employment
- You must be able to pass a drug test.
- Your resume and question responses must demonstrate the job-related KSAs.
- You must meet the definition of specialized experience.
To be employed by the Architect of the Capitol in a paid position, an individual must meet one of the categories below:
- A citizen of the United States;
- A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B);
- A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible;
- A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or
- A person who is currently an officer or employee of the Government of the United States.
Qualifications
You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at OPM qualification standards
Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level.
For the GS-09:
You must meet the following education and/or specialized experience requirements to be qualified for this position:
Candidates for the GS-09 grade level must have at least 52 weeks of specialized experience equivalent to the next lower (GS-07) grade level in the Federal service that demonstrates at least 4 the following:
- Providing administrative support and assistance to hiring managers, supervisors and leaders to complete deliverables for various business processes, policies, and procedures supporting finance, acquisition, human resources, project management, training, and logistics programs and activities.
- Using a variety of office automation software, i.e., database, spreadsheet and word processing.
- Performing administrative functions, including compliance with human capital policies, processes and procedures and efficiency and effectiveness of business operations.
- Updating and maintaining paper and electronic administrative files and records.
- Using a financial management system to perform purchasing-related activities for an organization.
--OR--
Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related.
--OR--
Combination of specialized experience and education.
For the GS-11:
You must meet the following education and/or specialized experience requirements to be qualified for this position:
Candidates for the GS-11 grade level must have at least 52 weeks of specialized experience equivalent to the next lower (GS-09) grade level in the Federal service that demonstrates all of the following:
- Providing administrative support and assistance to hiring managers, supervisors and leaders to complete deliverables for various business processes, policies, and procedures supporting finance, acquisition, human resources, project management, training, and logistics programs and activities.
- Using a variety of office automation software, i.e., database, spreadsheet and word processing.
- Performing administrative functions, including compliance with human capital policies, processes and procedures and efficiency and effectiveness of business operations.
- Updating and maintaining paper and electronic administrative files and records.
- Using a financial management system to perform purchasing-related activities for an organization.
--OR--
Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related.
--OR--
Combination of specialized experience and education.
Education
GS-09:Education may be substituted for specialized experience as indicated above. If using education to qualify, candidates must provide transcripts if selected.
GS-11: Education may be substituted for specialized experience as indicated above. If using education to qualify, candidates must provide transcripts if selected.
Special Instructions for Foreign Education:
Education completed outside of the United States must be deemed equivalent to that gained in conventional/accredited U.S. education programs to be acceptable for Federal employment.
Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part of foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree.
You must provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing if selected.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
A variety of health insurance plans; retirement system with investment options; paid holidays; paid sick and annual (vacation) leave; life insurance; incentive systems; subsidized transportation; training and development opportunities, etc.
The Architect of the Capitol offers eligible employees opportunity to participate in the Student Loan Repayment Program.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Review your resume and responses carefully. Your eligibility for consideration and qualifications for the position will be determined based upon a review of your detailed resume and your responses to job specific self-assessment questions.
Your resume will be evaluated based on evidence of your ability to demonstrate the knowledge, skills, and abilities (KSAs) for this position, possession of any specialized experience, and how well your background and experience relates to the self-assessment questions in the job announcement. The self-assessment questions relate to the following knowledge, skills, abilities, and competencies:
- Knowledge of human capital management policies, procedures, and standards
- Administrative Program/Project Management Support
- Data Management and Reporting
- Oral Communication
- Written Communication
Your responses to the self-assessment questions serve as the basis for your initial rating. You will receive a numerical score based on your responses to these questions. Next, your responses will be evaluated by a Human Resources Specialist and/or a subject matter expert against the information provided in your resume and optional cover letter. Your resume must support your answers to the self-assessment questions. Falsifying your background, education and/or experience is cause for non-selection or disqualification from further consideration.
Please note that a complete application is required for consideration. (Please review the “Required Documents” section of this job announcement to see what must be included in a complete application). You may preview questions for this vacancy.
Required Documents
The Architect of the Capitol's (AOC) job application process is designed to ensure you only provide information necessary to evaluate your qualifications and eligibility for the position vacancy.
To apply for this position, you only need to submit: a) your resume and b) answers to the online vacancy assessment questionnaire. The online questionnaire contains eligibility and screening questions and other relevant information. No additional documentation or attachments are required at the time of application.
Your resume should list your education, training and work experience including job titles, employment dates, duties and accomplishments.
Nothing further is required until it is requested by AOC’s Human Capital Management Division. If additional documentation is required for the position, you will be asked to provide it during the interview or selection process. At that time, you may be asked to submit documentation to support statements made in your resume.
For example, you may be asked to provide a copy of your diploma, college transcripts, or proof of Federal employment status. If the position requires licensure or certification, you will be asked to provide proof at the time of selection.
If Veterans’ preference is claimed, you will be asked to submit proof (DD-214, and, if claiming a 10-point preference, a SF-15 and the proof required by that form).
Failure to provide the required documents will end further consideration and/or result in the withdrawal of any tentative job offers.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
You MUST apply online. FORMS RECEIVED BY FAX, EMAIL OR U.S. POSTAL SERVICE DELIVERY WILL NOT BE ACCEPTED.
If you are a new user to the USAJOBS Site and have never registered for an account; you will first need to create an account profile with your basic contact information and a resume to begin applying. You must be a registered USAJOBS user AND you must be signed-in to your account in order to apply for this position. For help with setting up an account or for general assistance in using USAJOBS, go to USAJOBS Help Page.
NEED HELP?
If you experience any difficulties with the application site, help is available! If you have problems completing your on-line application, contact the Monster Hiring Management Help Desk at 1-866-656-6831 or by e-mail at MGSHELP@monster.com. The help desk is available Monday - Friday 7:00 a.m. to 7:00 p.m. Eastern Time. You may call and leave a voice mail message at all other times.
All required supporting documents will be collected electronically via the USAJOBS “Saved Documents” feature.
If you are unable to apply on-line, you may visit our Employment Center for technical assistance in entering your application. The Employment Center is located at 441 Second & D Streets S.W., Washington, D.C., Room H2-178, and is open Monday through Friday from 8:00 a.m. to 4:00 p.m. You may call (202) 226-7000 for directions.
Next steps
You will receive a notice generated by the USAJOBS System when you have successfully submitted your application. We will review your application and transcript(s) (if you are qualifying based on education) to ensure you meet the basic qualification requirements.
You can check the status of your application by logging into http://www.usajobs.gov. You may also sign up to receive automatic emails anytime the status of your application has changed by logging into your USAJOBS Account, editing your profile and changing the ‘Notification Settings’ to indicate that you want to be notified by email when the status changes. Information regarding the status of your application should be updated in the system within two (2) weeks after the closing date of this job announcement.
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