Summary
This position is located in the Architect of the Capitol (AOC), House Office Buildings (HOB). The Program Specialist analyzes current and proposed operations, processes, goals, and objectives of the organization and advises senior managers on all matters pertaining to these issues.
This job is open to
Clarification from the agency
This announcement is open to all U.S. citizens.
Duties
Tour of Duty: Monday through Friday, 7:30 am - 4:00 pm. (Hours may be flexible within core business hours or may change due to operational need).
This position is emergency essential. Depending on the type of emergency, the employee may be required to report to work during emergency situations.
This is a career ladder position requiring the incumbent to perform progressively more complex duties and responsibilities leading to the full performance level. * Duties quoted at the GS-11 level.
The individual selected for this position will perform the following:
Major Duties:
Identifies procedural problems in program operations, using quantitative or qualitative methods.
Performs contract administration activities for significant, highly specialized procurements.
Monitors contractor activities through personal contact or review to ensure compliance with technical, financial, delivery, and other terms of the contract.
Reviews official contract files to ensure no pending administrative action; contract is complete in every aspect and ready to close, and to obtain approval of all closeout documentation.
Coordinates contract administration activities for long-term, extensive technical service contracts.
Monitors status of contract performance, approval of progress payments, reviewing and providing recommendations on contractor proposals, resulting from change orders, scheduling, problems that have arisen and proposed solutions, verification of deliveries, and similar activities.
Conducts in-depth analyses of contractors' financial and management systems and facilities for ability to perform and for compliance with federal regulatory requirements.
Ensures the capture, reporting, and analysis of statistical data relating to the organization's operations and directs or personally performs special projects.
Conducts studies on operating programs. Analyzes findings and makes recommendations on performance measures to evaluate productivity programs for a major organizational segment of the Architect of the Capitol.
Schedules and conducts surveys and audits/inspections to ensure that management policies, practices, and procedures are consistent with the strategic goals and objectives of the agency. Makes written and oral recommendations to resolve audit findings to senior management officials.
Facilitates meetings, develops agendas and minutes, and tracks accomplishment of action items.
Evaluates and analyzes multi-functional programs, functions, and organizations within the House Office Buildings to determine whether the management systems in current use efficiently accomplish the objectives sought.
Produces reports on productivity surveys and studies for the operational shops of the House Office Buildings, analyzes custodial work assignment plans as required due to changes in space assignments in the House Office Buildings, and other reports as needed.
Uses analytic techniques to determine whether the existing controls are sufficient for sound management. Produces and/or presents information and findings in a variety of formats (articles, papers, studies, briefings, and other media).
Research current or new management practices for application to programs or operations.
Responsible for customer service, using tact, diplomacy and patience when communicating and dealing with others, e.g., co-workers, managers, supervisors and internal/external customers.
Responsible for utilizing a thorough knowledge of and compliance with applicable AOC and Occupational Safety and Health Administration (OSHA) rules and regulations to ensure that work progresses in a safe manner and to initiate or take corrective action on unsafe conditions in managed areas.
Performs other related duties as assigned.
Requirements
Conditions of Employment
- You must be able to pass a drug test.
- Your resume and question responses must demonstrate the job-related KSAs.
- You must meet the definition of specialized experience.
To be employed by the Architect of the Capitol in a paid position, an individual must meet one of the categories below:
- A citizen of the United States;
- A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B);
- A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible;
- A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or
- A person who is currently an officer or employee of the Government of the United States.
Qualifications
You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at OPM qualification standards
Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level.
For the GS-09:
You must meet the following education and/or specialized experience requirements to be qualified for this position:
Candidates for the GS-09 grade level must have at least 52 weeks of specialized experience equivalent to the next lower (GS-07) grade level in the Federal service that demonstrates at least four (4) the following:
- Performing contract administration activities and oversight for specialized procurements.
- Conducting qualitative and quantitative analyses to assess and improve program effectiveness.
- Conducting studies related to organizational improvement, productivity improvement to present findings and provide recommendations for improvements.
- Generating reports and monitoring performance indicators.
- Experience using data management software.
--OR--
Master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. or J.D., if related.
--OR--
Combination of specialized experience and education.
For the GS-11:
You must meet the following education and/or specialized experience requirements to be qualified for this position:
Candidates for the GS-11 grade level must have at least 52 weeks of specialized experience equivalent to the next lower (GS-09) grade level in the Federal service that demonstrates all of the following:
- Performing contract administration activities and oversight for specialized procurements.
- Conducting qualitative and quantitative analyses to assess and improve program effectiveness.
- Conducting studies related to organizational improvement, productivity improvement to present findings and provide recommendations for improvements.
- Generating reports and monitoring performance indicators.
- Experience using data management software.
- --OR--
Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related.
--OR--
Combination of specialized experience and education.
Education
GS-09:Education may be substituted for specialized experience as indicated above. If using education to qualify, candidates must provide transcripts if selected.
GS-11: Education may be substituted for specialized experience as indicated above. If using education to qualify, candidates must provide transcripts if selected.
Special Instructions for Foreign Education:
Education completed outside of the United States must be deemed equivalent to that gained in conventional/accredited U.S. education programs to be acceptable for Federal employment.
Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part of foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree.
You must provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing if selected.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
A variety of health insurance plans; retirement system with investment options; paid holidays; paid sick and annual (vacation) leave; life insurance; incentive systems; subsidized transportation; training and development opportunities, etc.
The Architect of the Capitol offers eligible employees opportunity to participate in the Student Loan Repayment Program.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Review your resume and responses carefully. Your eligibility for consideration and qualifications for the position will be determined based upon a review of your detailed resume and your responses to job specific self-assessment questions.
Your resume will be evaluated based on evidence of your ability to demonstrate the knowledge, skills, and abilities (KSAs) for this position, possession of any specialized experience, and how well your background and experience relates to the self-assessment questions in the job announcement. The self-assessment questions relate to the following knowledge, skills, abilities, and competencies:
KSA 1: Contract Administration
KSA 2: Planning and Evaluation
KSA 3: Communication
KSA 4: Reasoning
Your responses to the self-assessment questions serve as the basis for your initial rating. You will receive a numerical score based on your responses to these questions. Next, your responses will be evaluated by a Human Resources Specialist and/or a subject matter expert against the information provided in your resume and optional cover letter. Your resume must support your answers to the self-assessment questions. Falsifying your background, education and/or experience is cause for non-selection or disqualification from further consideration.
Please note that a complete application is required for consideration. (Please review the “Required Documents” section of this job announcement to see what must be included in a complete application). You may preview questions for this vacancy.
Required Documents
The Architect of the Capitol's (AOC) job application process is designed to ensure you only provide information necessary to evaluate your qualifications and eligibility for the position vacancy.
To apply for this position, you only need to submit: a) your resume and b) answers to the online vacancy assessment questionnaire. The online questionnaire contains eligibility and screening questions and other relevant information. No additional documentation or attachments are required at the time of application.
Your resume should list your education, training and work experience including job titles, employment dates, duties and accomplishments.
Nothing further is required until it is requested by AOC’s Human Capital Management Division. If additional documentation is required for the position, you will be asked to provide it during the interview or selection process. At that time, you may be asked to submit documentation to support statements made in your resume.
For example, you may be asked to provide a copy of your diploma, college transcripts, or proof of Federal employment status. If the position requires licensure or certification, you will be asked to provide proof at the time of selection.
If Veterans’ preference is claimed, you will be asked to submit proof (DD-214, and, if claiming a 10-point preference, a SF-15 and the proof required by that form).
Failure to provide the required documents will end further consideration and/or result in the withdrawal of any tentative job offers.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
You MUST apply online. FORMS RECEIVED BY FAX, EMAIL OR U.S. POSTAL SERVICE DELIVERY WILL NOT BE ACCEPTED.
If you are a new user to the USAJOBS Site and have never registered for an account; you will first need to create an account profile with your basic contact information and a resume to begin applying. You must be a registered USAJOBS user AND you must be signed-in to your account in order to apply for this position. For help with setting up an account or for general assistance in using USAJOBS, go to USAJOBS Help Page.
NEED HELP?
If you experience any difficulties with the application site, help is available! If you have problems completing your on-line application, contact the Monster Hiring Management Help Desk at 1-866-656-6831 or by e-mail at MGSHELP@monster.com. The help desk is available Monday - Friday 7:00 a.m. to 7:00 p.m. Eastern Time. You may call and leave a voice mail message at all other times.
All required supporting documents will be collected electronically via the USAJOBS “Saved Documents” feature.
If you are unable to apply on-line, you may visit our Employment Center for technical assistance in entering your application. The Employment Center is located at 441 Second & D Streets S.W., Washington, D.C., Room H2-178, and is open Monday through Friday from 8:00 a.m. to 4:00 p.m. You may call (202) 226-7000 for directions.
Next steps
You will receive a notice generated by the USAJOBS System when you have successfully submitted your application. We will review your application and transcript(s) (if you are qualifying based on education) to ensure you meet the basic qualification requirements.
You can check the status of your application by logging into http://www.usajobs.gov. You may also sign up to receive automatic emails anytime the status of your application has changed by logging into your USAJOBS Account, editing your profile and changing the ‘Notification Settings’ to indicate that you want to be notified by email when the status changes. Information regarding the status of your application should be updated in the system within two (2) weeks after the closing date of this job announcement.
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