Records and Information Management Specialist Job in Washington, DC

Vacancy No. IO-25-DE-12567841 Department Government Accountability Office
Salary $114,225.00 to $181,786.00 Grade 3 to 3
Perm/Temp Permanent FT/PT Full-time
Open Date 11/15/2024 Close Date 11/28/2024
Job Link Apply Online Who may apply Public
Locations:
Washington, DC


Summary

This position is in the Infrastructure Operations (IO), Records and Privacy (R&P). R&P oversees the protection, access, and disclosure of GAO information assets. The incumbent will perform assignments focused on evaluating the effectiveness of GAO records policies, program and operation in the maintenance, retention and disposition of records in all media for GAO.

This job is open to

Clarification from the agency

United States Citizens. This position is also being announced under the Agency's Merit Promotion procedures for federal employees and non-competitive appointment eligibles. If you are a current federal employee with status and wish to be considered under merit promotion/non-competitive procedures, you may apply to the status announcement for consideration.

Duties

As a Records and Information Management Specialist, PT-0308-3, your typical work assignments may include the following:

  • Administers the agency Records and Information Management (RIM) program.
  • Formulates RIM policy, develop plans for policy implementation and assess records management tools.
  • Manages the revision and updates of the records retention schedules.
  • Serves as the agency representative on issues related to records and information management in negotiations with the National Archives during each revision cycle.
  • Advises management on developments in the records management field.
  • Develops and conducts RIM quality control reviews, compliance audits, risk assessments and surveys to measure effectiveness of electronic systems and program improvement.
  • Formulates RIM policy, develop plans for policy implementation, and provide governance on the use of records management tools to ensure best practices and compliance with federal statutes.
  • Oversees the Records and Privacy training program by creating, conducting or coordinating training for all GAO staff.
  • Provides advice and guidance to records liaisons, custodians, and customers on records lifecycle requirements and functionality in all media and formats.
  • Serves as the project manager and team leader on a variety of records management projects dealing with matrix initiatives, cleanup projects and electronic and physical records processing and dispositions.

Requirements

Conditions of Employment

Must be a U.S. Citizen
Males born after 12-31-59 must be registered for Selective Service
Suitability for Federal employment, as determined by a background investigation
Completion of a probationary period is required.
Completion of a financial disclosure statement is required.

This is not a bargaining unit position.

Qualifications

Minimum Qualification Requirements

One year (52 Weeks) of specialized experience equivalent to the NEXT LOWER BAND, PT-II, PE-IIA, CS-II or GS-13 grade level in the Federal service or equivalent.

Specialized experience is defined as experience 1) monitoring, tracking, and assessing an organization's compliance with records and information management (RIM) regulations; (2) conducting RIM quality control reviews and compliance audits (3) leading projects for process improvements to strengthen compliance and (4) analyzing an organization's procedures to improve efficiency and effectiveness.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

There is no education requirement for this position.

Additional information

Form I-9, Employment Verification and the Electronic Eligibility Verification Program - GAO participates in the Electronic Employment Eligibility Verification Program (E-Verify). E-Verify helps employers determine employment eligibility of new hires and the validity of their Social Security numbers. If selected, the Form I-9 will be required at the time of in-processing. Click here for more information about E-Verify and to obtain a copy of the Form I-9.

If you are a veteran with preference eligibility and are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference visit: https://www.usajobs.gov/Veterans.

Males born after 12-31-59 must be registered or exempt from Selective Service (see https://www.sss.gov/RegVer/wfRegistration.aspx).

Based on the staffing needs, additional selections may be made through this vacancy announcement.

REASONABLE ACCOMMODATION: GAO provides reasonable accommodations to applicants and employees with disabilities. To request accommodation, please email ReasonableAccommodations@gao.gov.The U.S. Government Accountability Office's policy is to provide equal employment opportunity for all regardless of race, religion, color, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, or gender identity.

The U.S. Government Accountability Office's policy is to provide equal employment opportunity for all regardless of race, religion, color, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, or gender identity.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

A review of your résumé and supporting documentation will be used to determine whether you meet the qualification requirements listed in this announcement. You will be further evaluated based on your responses to the assessment questionnaire to determine your level of experience. Please follow all instructions carefully when applying. Your responses must provide sufficient information to determine possession of experience and must be evidenced in your resume. Incomplete responses (e.g. see resume, or like), errors or omissions will affect your eligibility.

All qualified candidates will be assigned to a quality category: Best Qualified, Well Qualified, Qualified. The category assignment is a measure of the degree in which your background matches the competencies required for this position. Your qualifications will be further evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

  • Records Management
  • Program Performance Improvement
  • Project Management
The Category Rating Process does not add veterans' preference points but protects the rights of Veterans by placing them ahead of non-preference eligibles within each quality category. Veterans' preference eligibles who meet the minimum qualification requirements and who have a compensable service- connected disability of at least 10 percent will be listed in the highest quality category (except in the case of scientific or professional positions at the GS-09 level or higher).

To preview the assessment questionnaire, click https://apply.usastaffing.gov/ViewQuestionnaire/12567841

Required Documents

To apply for this position, you must submit a complete Application Package which includes:

  1. Your résumé showing work schedule, hours worked per week, dates of employment and duties performed.
  2. Other supporting documents:
    • Cover Letter, optional
    • Veterans' Preference documentation, if applicable (e.g., DD-214 Member Copy 4 showing type of discharge/character of service, SF-15 Form and related documentation, VA letter, etc.)

How to Apply

To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below. A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.

  • To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
  • Follow the prompts to select your résumé and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
  • After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
  • You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
  • To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
  • If you are unable to apply online, you must request an alternative application which is available from the Human Resources Office. Please contact LaDonna Daniels at danielslm@gao.gov to obtain an alternative application.

Agency contact information

LaDonna Daniels
Address
Government Accountability Office
Human Capital Office
441 G Street NW
Washington, DC 20548
US
Learn more about this agency

Next steps

After the closing date of this announcement, GAO's Human Capital Office will conduct an evaluation of your qualifications by reviewing your assessment questionnaire and resume to complete an analysis. Please be as complete and thorough as possible. If your application is rated "best-qualified," your name will be referred to the selecting official for consideration. At this point you may be contacted for an interview.

If you do not meet the key requirements, and/or basic qualifications or you fail to submit all required application materials, your application will not be considered.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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