Summary
This position is located in the Office of Commissioner Anna Gomez, Federal Communications Commission (FCC), located in Washington, DC.
THIS IS A TIME-LIMITED APPOINTMENT. SERVES AT THE PLEASURE OF THE COMMISSIONER FOR A PERIOD OF NOT MORE THAN 5 YEARS.
RELOCATION EXPENSES NOT AUTHORIZED.
Announcement will close upon receiving 100 applications or when the announcement closes, whichever occurs first.
THIS VACANCY ANNOUNCEMENT MAY BE USED TO FILL ADDITIONAL POSITIONS WITHIN 90 DAYS.
This job is open to
Clarification from the agency
Open to all U.S. Citizens
Duties
Performs a wide variety of administrative and technical services for the Commissioner's Office, including being responsible for the performance of administrative support functions and associated activity coordination tasks for the Commissioner or her advisory staff.
Exercises control over the Commissioner or her advisory staff's daily calendar; establish priorities; schedule meetings, appointments, and/or conferences; compose non-technical correspondence; and prepare travel arrangements without prior approval based on personal knowledge of the Commissioner or her advisory staff's preferences, priorities, and commitments.
Responsible for managing assigned time and attendance.
Evaluates procedures, determining when changes are necessary, and implementing such changes; managing and improving administrative workflow and office procedures for the Office of the Commissioner; and providing training and guidance to lower-level support staff on office work processes and procedures.
Serve as the primary point of contact and liaison for congressional correspondence for the Office of the Commissioner; prepare responses to letters addressed to the Commissioner or her advisory staff; and prepare a variety of material in final form from rough drafts, notes, or oral instructions.
Assemble and organize agenda item materials received from other Bureaus and Offices through the Commission Secretary prior to the monthly Commission meetings.
Requirements
Conditions of Employment
- Males born after 12/31/59 must be registered with Selective Service.
- US Citizenship.
- May serve a one year probationary period (if applicable)
- Suitable for employment as determined by a background investigation.
- If selected, a financial disclosure statement may be required.
- Must possess a typing speed of at least 40 words per minute
Please note your resume must thoroughly support your responses to the vacancy questions. Your resume is an integral part of the process for determining if you meet the basic qualifications of the position and determining if you are to be among the best qualified.
Qualifications
Applicants must meet eligibility and qualification requirements by the closing date of this announcement.
Candidates must meet all of the specialized experience requirements outlined below in order to be deemed as qualified.
Specialized Experience
GS-9
In order to be deemed as qualified, candidates must have one year of specialized experience which is equivalent to the GS-8 grade level in the Federal service. Specialized experience includes: 1) receiving visitors and answering telephone calls from a diverse group of individuals (e.g., congressional staff, representatives of international organizations and/or foreign governments, other high-ranking government and industry officials); 2) responding to inquiries on a wide range of topics from a wide variety of individuals within and outside the organization; 3) maintaining appointment schedules, and arranging conferences, events, and meetings for a high level official (e.g., top agency official, executive, CEO) and their staff; 4) maintaining filing systems and automated tracking systems, and 5) preparing travel documents for domestic and international travel.
GS-10
In order to be deemed as qualified, candidates must have one year of specialized experience which is equivalent to the GS-9 grade level in the Federal service. Specialized experience includes: 1) receiving visitors and answering telephone calls from a diverse group of individuals (e.g., congressional staff, representatives of international organizations and/or foreign governments, other high-ranking government and industry officials); 2) researching and compiling information to independently respond to inquiries on a wide range of topics from a wide variety of individuals within and outside the organization; 3) maintaining appointment schedules, and arranging conferences, events and meetings for a high level official (e.g., top agency official, executive, CEO) and their staff; 4) developing and maintaining filing systems and automated tracking systems, and 5) preparing travel documents for domestic and internal travel.
GS-11
In order to be deemed as qualified, candidates must have one year of specialized experience which is equivalent to the GS-10 grade level in the Federal service. Specialized experience includes: Experience serving in a lead role such as Office Manager, Confidential/Executive Assistant, Secretary or Administrative Assistant in which you were responsible for the administrative and clerical responsibilities of the office performance and/or overseeing a wide range of assignments including: 1) receiving visitors and answering telephone calls from a diverse group of individuals (e.g., congressional staff, representatives of international organizations and/or foreign governments, other high-ranking government and industry officials); 2) researching and compiling information to respond to inquiries either orally or in writing on a wide range of topics from a wide variety of individuals within and outside the organization; 3) maintaining appointment schedules, and arranging conferences, events, and meetings for a high level official (e.g., top agency official, executive, CEO) and their staff; 4) developing and maintaining filing systems and automated tracking systems, and 5) preparing travel documents for domestic and internal travel.
You will be evaluated for this position on the following Knowledge, Skills, Abilities and Other characteristics (KSAOs):
- Ability to work effectively with a variety of personnel at all levels, including the highest executive levels, both within and outside the organization.
- Knowledge of applicable computer systems such as Power Point, Microsoft Word, Excel and Outlook, Access, etc.
- Ability to prepare and maintain reports.
- Ability to prepare time and attendance cards for the Commissioner and the staff using automated system.
- Ability to perform clerical and administrative duties and responsibilities such as coordinating travel arrangements, screening calls and visitors, responding to telephonic and/or written inquiries, scheduling appointments and meetings, etc.
PART-TIME OR UNPAID EXPERIENCE: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
The FCC offers a wide range of employee benefits, including:
Health Insurance
Life Insurance
Dental & Vision Insurance
Flexible Spending Accounts
Long-Term Care Insurance
Holidays and Leave
Retirement
Thrift Savings Plan
Transit Benefit
Alternative Work Schedule
Telecommuting
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
As this position is being advertised under DEU hiring procedures ONLY, applicants will be rated on the extent and quality of experience and education relevant to the duties of the position using the hiring procedures outlined below.
How You Will Be Evaluated-DEU Hiring Procedures
The FCC determines the BEST QUALIFIED CANDIDATES based on the major job related competencies and evaluation of your knowledge, skills, and abilities reflected in your application and supporting documents using the CATEGORY RATING PROCESS. Time in grade restrictions do not apply to DEU hiring procedures.
All eligible applicants under Delegated Examining (DEU) will be placed in one of the following three categories:
1. Highly Qualified (Score 90-100) - the applicants possessing a background that demonstrates a superior level of major job related competencies and possession of all evaluation criteria;
2. Fully Qualified (Score 80-89) - the applicants possessing a background that demonstrates a satisfactory level of major job related competencies and possession of the evaluation criteria; and
3. Minimally Qualified (Score of 70-79)- the applicants possessing only the specialized experience described in the vacancy announcement. An automated score is administered based on the on-line application process used.
Eligible applicants will receive a numerical rating based on their responses to the job specific questions for this position. Application of Veterans Preference: The category rating process does not add veterans' preference points or apply the "rule of three" but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. Preference eligibles who meet the minimum qualification requirements and who have compensable service-connected disability at least 10 percent MUST be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-9 grade level or higher.
A selecting official may make selection from the highest quality category ("HIGHLY QUALIFIED") provided no preference eligible in that category is passed over to select a non-preference eligible in the same category. Qualified disabled veterans (30% disabled veterans and at least 10% disabled veterans) who meet the qualification criteria float to the top of the Highly Qualified category and by law must be referred over non-veterans. Non-veterans are strictly prohibited from being referred or selected over qualified disabled veterans.
There are several parts to the application process that affect the overall evaluation of your application including:
1. the core questions
2. the vacancy questions
3. supplemental documentation (e.g., DD-214, SF-50, SF-15, transcripts), if applicable; and
4. your resume.
Applicants will be rated ineligible, if they do not respond to job specific questions, provide supplemental documents and submit resume. For more information, please click on Rating Process.
You may preview questions for this vacancy.
Required Documents
Your resume must clearly document how you meet the specialized experience in order to meet the minimum qualification requirements for this vacancy. Some positions require supplemental document(s). All required supporting documents MUST be received by midnight U.S. Eastern Time of the closing date of the announcement, as specified in this announcement. If you do not submit a required document (e.g. transcripts, etc.) your application will be considered incomplete and you will not receive further consideration. Additionally, you may not receive the special consideration, e.g. Vet's Preference, for which you may be eligible without the appropriate supporting documentation.
Once you apply to this vacancy you will be prompted by the system to upload the documents. If you are unable to upload the required documentation, contact the HR Specialist listed on the vacancy announcement prior to 5:00 p.m. U.S. Eastern Time on the closing date of the announcement.
Electronic Supplemental Documents Required:
1. Veterans MUST upload and submit a Member 4 DD-214, "Certificate of Release or Discharge from Active Duty" or a "Statement of Active Service". The type of discharge must be annotated. Disabled veterans MUST upload and submit the VA letter and/or Schedule A letter which demonstrates the overall percentage of disability. Any/all documentation verifying or confirming veterans preference or non-competitive eligibility as a veteran must be uploaded and submitted electronically at the time of application. If veterans preference is claimed but the appropriate documentation is not provided to substantiate the veterans preference claim, the veterans status will be adjusted to reflect "non-veteran".
2. Required Documentation for CTAP and ICTAP eligibles:
- An SF-50, Notification of Personnel Action, or other official documentation, which shows that you were declared displaced or surplus while serving as a career or career conditional competitive service employee, in tenure group 1 or 2, OR are a current or former Executive Branch agency employee in the excepted service serving on an appointment without time limit, at grade levels GS-15 or equivalent and below, and who has been conferred noncompetitive appointment eligibility and special selection priority by statute for positions in the competitive service
- An SF-50, Notification of Personnel Action, or other official documentation which shows the position you may be or are being separated from has the same or higher promotion potential as that of the vacancy
- A copy of your Reduction in Force (RIF) separation notice; a notice of proposed removal for declining a directed reassignment or transfer of function outside the local commuting are
- A Certificate of Expected Separation
- Your agency's certification that you are in a surplus organization or occupation (this could be a position abolishment letter, a notice of eligibility for discontinued service retirement, or similar notice)
ICTAP eligibles must submit:
- A copy of your RIF separation notice; a notice of proposed removal for declining a directed reassignment or transfer of function outside the local commuting area
- An OPM notice that your disability annuity has been (or will be) terminated
- Certification from your former agency that it cannot place you after your recovery from a compensable injury or Certification from the National Guard Bureau or Military Department that you are eligible for a disability retirement and will receive the special OPM annuity.
- A copy of a current (or last) performance rating of record of at least fully successful or equivalent (not required if you are an ICTAP eligible due to compensable injury or disability retirement).
For more information on CTAP and ICTAP download a copy of The Employee's Guide to Career Transition at http://archive.opm.gov/rif/employee_guides/career_transition.pdf
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
To apply to this announcement go to the website: https://fcc.usajobs.gov/
Your application, including resume, all supplemental documents, registration information and answers to job specific questions must be received no later than midnight U.S. Eastern time of the closing date. For more information on applying federal jobs, please check this webpage https://help.usajobs.gov/index.php/Main_Page.
If applying online poses a hardship, you may contact either the HR Specialist listed on the vacancy announcement or you may contact the Monster Government Solutions help desk (prior to the closing date of the vacancy announcement) via e-mail at mgshelp@monster.com or you may reach them directly at 866-656-6831. The Monster Help Desk is available Monday-Friday 7:00 am to 7:00 pm EST.
Qualified applicants may be further reviewed and rated by Subject Matter Experts to determine the validity of on-line question.
The Career Transition Assistance Program (CTAP) and the Interagency Career Transition Assistance Program (ICTAP) are programs designed to afford selection priority to well-qualified Federal employees who meet the definition of a “surplus” or “displaced” employee.
To be eligible for consideration under CTAP you must meet all of the following criteria:
1) Be a current FCC employee who has received an official notice stating that your position is no longer needed, or that you will be separated by reduction in force (RIF);
2) Have a current performance rating of at least "fully successful" or equivalent as substantiated by the submitted/uploaded performance appraisal. This must be submitted with your application package;
3) Occupy a position in the same local commuting area of the vacancy;
4) Apply for a specific vacancy at or below your current grade level with no greater promotion potential than your current position;
5) Meet the application deadline in the announcement; and
6) Be deemed as "qualified" by meeting all of the required qualification criteria.
To be eligible for consideration under ICTAP, you must be a displaced Federal employee and have a current duty station within the local commuting area of this vacancy. You must submit a copy of the appropriate documentation such as a RIF separation notice, a letter from OPM or your agency documenting your priority consideration status with your application package. The following categories of candidates are considered displaced Employees:
Current or former career or career-conditional (tenure group I or II) competitive service employees who:
- Received a specific RIF separation notice; or
- Separated because of a compensable injury, whose compensation has been terminated, and whose former agency certifies that it is unable to place; or
- Retired with a disability and whose disability annuity has been or is being terminated; or
- Upon receipt of a RIF separation notice retired on the effective date of the RIF and submits a Standard Form 50 that indicates "Retirement in lieu of RIF", or
- Retired under the discontinued service retirement option, or
- Separated because he/she declined a transfer of function or directed reassignment to another commuting area.
The additional following types of candidates are considered displaced Employees:
Military/National Guard Technician--you were a Military Reserve or National Guard Technician and now receive a special OPM disability retirement annuity.
To be eligible for consideration under ICTAP you must:
1) Have a current performance rating of at least "fully successful" or equivalent;
2) Occupy (or have been separated from) a position in the same local commuting area of the vacancy;
3) Apply for a specific vacancy at or below the grade level you are being (or have been) separated from that does not have greater promotion potential than your last position;
4) Meet the application deadline; and
5) Be deemed as "qualified" by meeting all of the required qualification criteria.
To apply to this announcement go to the website: https://fcc.usajobs.gov
NOTE: To be considered for an announced vacancy in the area of consideration within which the employee is eligible to compete, the employee must apply online using the Commission’s automated recruitment system. Employees must submit all necessary application materials identified in the announcement by the specified closing date.
Next steps
Once your complete application is received, we will conduct an evaluation of your qualifications to determine your ranking. The best-qualified candidates will be referred to the hiring official for further consideration and possible interview. You will be notified of the outcome.
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