Staff Assistant Job

Vacancy No. DE-12570358-25-CommH Department Federal Trade Commission
Salary $82,764.00 to $107,590.00 Grade 11 to 11
Perm/Temp Permanent FT/PT Full-time
Open Date 10/28/2024 Close Date 11/11/2024
Job Link Apply Online Who may apply Public
Locations:
Washington, DCLocation Negotiable After Selection


Summary

This position is located in the Office of the Commissioner. The incumbent serves as a Staff Assistant and provides assistance to the office on all matters relative to the coordination, integration, and needs of the office. The incumbent reports to the Commissioner.

Duties

The incumbent serves as Staff Assistant to one of five Commissioners whom are appointed by the President. Assignments most often cut across functional and program areas of the FTC and involve the application of methods, techniques and procedures required to fulfill the administrative needs and initiatives of the Commission. These assignments involve the following duties and responsibilities:

  • Establishes and maintains procedures for flow of work into and from the office.
  • Plans, organizes and directs office activities.
  • Prepares required travel authorizations and vouchers for all staff in the office.
  • Schedules appointments and maintains Commissioner's calendar.
  • Coordinates with the Office of the General Counsel Ethics Office for approval of travel and speaking engagements.
  • Oversees office space for the Commissioner's office including maintenance of equipment needs, furniture, and office supplies.
  • Monitors the office budget, ensuring restrictions are met for all expenditures.
  • Drafts and reviews replies for content and conformance with established policy, grammatical correctness and appearance before referring it to the Commissioner for consideration.
  • Manages all incoming correspondence directed to the Commissioner; determines which mail is appropriately handled by the incumbent, the Commissioner, other members of the Commissioner's staff or bureaus of the Commission.
  • Routes mail to appropriate office for disposition.
  • Drafts letters based on the Commissioner's personal views and policies.
  • Manages the Commissioner's paper and electronic files.

Requirements

Conditions of Employment

  • U.S. citizenship requirement must be met by the closing date of this vacancy.
  • Position is subject to a background investigation.
  • Males born after December 31, 1959 must register with Selective Service.
  • You may serve a one-year probationary period under this appointment.
  • Résumé and supporting documents (See How To Apply).
  • This position is in the bargaining unit.

Qualifications

To qualify for the GS-11, you must have one year of specialized experience at the GS-09 level in the Federal service or equivalent experience in the private sector. Specialized experience is defined as experience that has equipped you with the particular knowledge, skills and abilities to successfully perform the duties of the position. Such experience is defined as:
  • Comprehensive knowledge of administrative policies and practices and the skill to apply this knowledge to providing daily office functions such as receiving callers and visitors; scheduling conferences and meetings; preparing travel arrangements, purchasing and maintaining office furniture, equipment and supplies; drafting and reviewing correspondence;
  • Maintaining a calendar and scheduling appointments for senior agency leadership or senior level staff in a large law firm and utilizing advanced computer skills including legal research software;
  • Ability to conduct research and gather facts; handle administrative duties with respect to accounting, budget and billing; and
  • Open, close, and maintain paper and electronic files and liaise with clients and other attorneys on file progress, conducting research and make recommendations to senior agency leadership or senior level staff in a large law firm.
OR

PhD or equivalent doctoral degree.

OR

Three full years of progressively higher level graduate education leading to such a degree

OR

LL.M., if related

NOTE: Credit for experience is given based on a 40-hour workweek. Part-time experience is credited on a part-time ratio, i.e., working 20 hours per week for two months equals one month of experience. No additional credit is given for overtime.


Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience

Education

If you qualify on the basis of education in lieu of experience, you must submit a copy of your transcripts . Unofficial transcripts will be accepted in the application package; however, official transcripts will be required prior to receiving an official offer.

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: FOREIGN EDUCATION

Additional information

If you are a veteran with preference eligibility and are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference visit: VETERANS GUIDE

Males born after 12-31-59 must be registered or exempt from Selective Service (see SELECTIVE SERVICE).

Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 87 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: CAREER TRANSITION.

Non-competitive Appointment Authorities:

For more information on non-competitive appointment authority eligibility requirements:
- Persons with Disabilities-Schedule A
- Special Hiring Authorities for Veterans
- Special Hiring Authority for Certain Military Spouses
- Other Special Appointment Authorities

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, a review of your resume and supporting documentation will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

All qualified candidates will be assigned to a quality category.

Best-Qualified: Applicants possessing experience that substantially exceeds the minimum qualifications of the position and demonstrate high proficiency in all of the critical competencies.

Well-Qualified: Applicants possessing experience that exceeds the minimum qualifications of the position and demonstrates acceptable proficiency in all of the critical competencies.

Qualified: Applicants possessing experience that meets the minimum qualifications of the position and demonstrate basic proficiency in most of the critical competencies.

Veterans: Qualified veterans who have a compensable service-connected disability of at least 10% are listed in the best-qualified category, except when the position being filled is scientific or professional at the GS-09 grade level, or higher. Other 10-point preference eligibles and veterans with 5-point preference who meet the eligibility and qualification requirements are placed above non-preference eligibles within the category in which they qualify. View information on veterans' preference.

The category assignment is a measure of the degree in which your background matches the competencies required for this position. Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
Interpersonal Skills, Oral Communication, Planning and Evaluating, Problem Solving, Reading Comprehension, Self-Management, Teamwork, and Writing

  • Interpersonal Skills
  • Oral Communication
  • Planning and Evaluating
  • Problem Solving
  • Reading Comprehension
  • Self-Management
  • Teamwork
  • Writing


To preview the Assessment Questionnaire, click https://apply.usastaffing.gov/ViewQuestionnaire/12570358.

Required Documents

To apply for this position, you must submit a complete Application Package which includes:
1. Your resume showing work schedule, hours worked per week, dates of employment and duties performed.
2. Other supporting documents:
- Cover Letter, optional
- College Transcript(s), if qualifying based on education
- Veterans' Preference documentation, if applicable (e.g., DD-214 Member Copy 4 showing type of discharge/character of service, SF-15 Form and related documentation, VA letter, etc.)
- Career Transition Assistance Program/Interagency Career Transition Assistance Program documentation, if applicable (e.g., Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.)

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section above.

A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.

  • To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
  • Follow the prompts to select your rsum and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
  • After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
  • You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.

To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

Agency contact information

Corrie Brown
Address
Federal Trade Commission
600 Pennsylvania Ave, NW
Suite H-723
Washington, DC 20580
US
Learn more about this agency

Next steps

Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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