Summary
The Administrative Office (AO), an agency of the Judicial branch of the Federal government, is committed to serving and supporting the Federal court system of the United States. The AO provides a broad range of legislative, legal, financial, technology, management, administrative and program support services to the Federal courts.
All internships at the AO are on-site at the Thurgood Marshall Federal Judiciary Building (TMFJB) and telework is not permitted.
This job is open to
Clarification from the agency
Relatives of current federal judicial branch employees are not eligible. All students in the Volunteer Student Internship Program must have completed one full year of post-secondary education by the closing date of this announcement. Please note that a full year of post-secondary education is defined as 30 semester or 45 quarter hours.
Duties
OPPORTUNITY: The AO is seeking applicants for our agency's Volunteer Student Internship Program. The opportunity is intended to provide valuable work experience and prepare students interested in a public service career. The AO is looking for volunteer student interns with backgrounds and/or demonstrated interest in the following areas: human resources, public affairs, law, business administration (marketing, budget, accounting, etc.), and information technology. The Volunteer Student Intern will have an opportunity to improve his or her writing, research, analytical, logical, multi-tasking, and customer service skills. Additionally, Volunteer Student Interns are provided with several networking opportunities with fellow interns, agency employees, and other government employers.
This specific internship will be in the Case Management Systems Office (CMSO), Business Support Division (BSD).
The incumbent shall have superior writing, organizational, and project management skills, will work closely with the BSD division chief, and will routinely coordinate with CMSO management staff to develop and maintain procedures in budgeting, procurement operations and financial analysis.
Duties include, but are not limited to:
- Participating in meetings regarding CMSO budgetary requirements, contract development and financial management.
- Analyzing guidelines and implementing standards that are in line with CMSO practices and procedures.
- Assisting and contributing to the creation and management of SharePoint sites, libraries, lists, content, processes and user guides and provide end-user support as needed.
- Performing validation and verification of financial data and reports.
- Updating BSD systems of record.
Requirements
Conditions of Employment
CONDITIONS OF EMPLOYMENT:
- All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed. Selection for this position is contingent upon completion of OF-306, Declaration of Federal Employment during the pre-employment process and proof of U.S. citizenship. For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to Form I-9, Employment Eligibility Verification.
- All new AO interns will be required to complete an FBI fingerprint-based national criminal database and records check and pass a public trust suitability check.
Qualifications
All students in the Volunteer Student Internship Program must be enrolled or accepted for enrollment as a degree-seeking student, taking at least a half-time academic or technical course load in an accredited 2 year or 4 year program, or in a post-secondary level program. Students must also be in good academic standing, maintaining a GPA of 3.0 or higher.
Additional Qualification Requirements:
In addition to meeting the BASIC QUALIFICATIONS REQUIREMENTS, applicants must also:
- Work well in a team environment.
- Have strong organization and communication skills and be detailed oriented.
- Have a working knowledge of computer applications such as Microsoft Word, Microsoft Excel, or WordPerfect.
- Have excellent writing, reading and interpersonal skills, and be able to organize a variety of assignments simultaneously and meet tight deadlines.
- Familiarity with SharePoint Online, SharePoint Designer, and Power Platform tools.
The ideal candidate will be an undergraduate or graduate level student working towards a degree in Information Management System, Accounting or Finance.
The Volunteer Student Internship Program requires all participants to be an active student. Therefore, seniors graduating at the end of the current semester will not be considered unless they are continuing to pursue advanced studies as a degree-seeking student at the beginning of the next semester.
Education
All students in the Volunteer Student Internship Program must be enrolled in an accredited school, and must be working toward a degree, diploma, certificate, etc. on a full-time or part-time basis. Students must maintain a minimum 3.0 GPA. You can receive credit for education received outside the United States if you provide evidence that it is comparable to an accredited educational institution in the United States. A transcript is required at the time of application for proof of enrollment and education.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated for this job based on how well you meet the qualifications above.
We will review your resume and supporting documentation and compare this information to your responses on the occupational questionnaire to determine if you meet the minimum qualifications for this job. If you meet the minimum qualifications for this job, we will evaluate your application package, to assess the quality, depth, and complexity of your accomplishments, experience, and education as they relate to the requirements listed in this vacancy announcement.
You should be aware that your ratings are subject to evaluation and verification. If a determination is made that you have rated yourself higher than is supported by your resume and/or narrative responses, you will be assigned a rating commensurate to your described experience. Failure to submit the mandatory narrative responses will result in not receiving full consideration and/or rating credit. Deliberate attempts to falsify information may be grounds for not selecting you, withdrawing an offer of the internship opportunity, or dismissal after the internship begins.
Required Documents
For this job announcement the following documents and/or information are required:
- Resume - Any written format you choose to describe your job-related qualifications.
- Citizenship - include country of citizenship on resume.
- Note: an unofficial transcript will be required at the time of application and must be submitted before the closing date.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
As indicated above, to apply for this position, you must complete an Application Package, which includes:
- Your resume - including your college, major/area of study, and anticipated graduation date.
- Citizenship - include country of citizenship on resume.
- A completed Occupational Assessment Questionnaire.
- Transcripts showing you are currently enrolled or accepted for enrollment as a degree-seeking student in either an undergraduate or graduate level program and must have completed at least one year of undergraduate education beyond high school. The transcript must show an overall GPA of at least 3.0.
The complete application package must be submitted by 05/06/2024 to receive consideration.
Apply Online to access an online application. Follow the prompts to select your USAJOBS resume and/or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account.
You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application. You will receive an email notification when your application has been received for the announcement.
To verify the status of your application, log into your USAJOBS account, select the Application Status link and then select the More Information link for this position. The Application Status page will display the status of your application, the documentation received and processed, and your responses submitted to the online application. Your uploaded documents may take several hours to clear the virus scan process.
Click the following link to view and print the occupational questionnaire https://apply.usastaffing.gov/ViewQuestionnaire/12392512.
Next steps
After a review of your complete application is made, you will be notified of your rating and referral to the hiring official if determined qualified. If further evaluation or interviews are required, you will be contacted.
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